Adopted 1998/06/12
Amended 2002/03/29
Amended 2003/05/09
Amended 2005/05/13
Amended 2006/05/12
Amended 2007/05/11
Amended 2010/04/07
Amended 2012/02/05
Amended 2014/03/14
Amended 2014/05/09
Amended 2016/01/27
Amended 2016/10/07
Amended 2016/11/18
Amended 2017/07/10
Amended 2018/02/19
Amended 2019/10/07
Article I. Name and Purpose
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All library faculty, including tenured, tenure-track, professional and part-time faculty, instructors and faculty research assistants, are members of the Association. All library employees, including invited students and interns, are welcome to attend meetings; however, only members can vote.
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The officers of the Association are the President, Past President, Seminar Series Coordinator, Research and Writing Group Coordinator, Mentoring Program Coordinator, LFA Scholarship Coordinator, and Communications Coordinator.
The President, Past President, and Coordinators shall assume office on July 1 and serve for a term of one year. A person may serve in any given position in alternate years only.
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The officers will collaborate and coordinate their activities and programming for the Association.
All officers will conduct annual evaluations of their programs
The President is responsible for the meetings of the Association, including developing the agenda and program, arranging the meeting location, and publicity. The President officiates at all meetings. The President also communicates the Association’s positions on library and campus issues in appropriate forums outside the library, although s/he may choose a designate for such a role if necessary.
The Past President is responsible for
Serving as a mentor to the President
Attending LAMP meetings as an LFA representative and reporting back to the LFA president and members as is relevant
Chairing the President nomination committee, along with at least two other members, including tenure-track and fixed term faculty. The Past President will put out a call for Nominations Committee volunteers by January 15. The work of the Committee will be completed by the end of March, in time for the April elections.
The Seminar Series Coordinator has overall responsibility for programming, publicity and site arrangements for the seminar series and research presentations.
The Research and Writing Coordinator acts as a liaison between those needing advice and critique and those capable of giving it. The Research and Writing Coordinator arranges for meetings.
The Mentoring Program Coordinator oversees the process and assessment of the LFA Mentoring Program.
The LFA Scholarship Coordinator is responsible to
oversee an annual report of scholarship produced by faculty and staff at OSULP;
work with the Promotion & Tenure Committee, to coordinate an annual review of the Library Promotion & Tenure Scholarship Guidelines, taking care to ensure alignment with any changes occurring at OSU’s Faculty Senate;
advocate to library faculty to adopt sound scholarly practices that promote their work (such as establishing an ORCiD account http://orcid.org/);
ensure library faculty know to deposit their scholarly and creative outputs to ScholarsArchive@OSU (reminds faculty to deposit, shows them how to, etc.)
Solicit new posters from library faculty for display in the Willamette Conference Rooms and notify Library Administration to publicize books published by library faculty
The Communications Coordinator is responsible for:
Taking minutes at LFA meetings (or finding a proxy as needed)
Making sure that LFA documents are organized and updated on the wiki or on other shared LFA spaces as needed
Promotional activities - work with Marketing Coordinator to get LFA positions out to the Oregon State University community.
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The President shall be elected by the members of the Association by secret ballot.
Eligibility:
a. All members of the Association, with the exception of the University Librarian, any Associate University Librarians, current LAMP members, and the current Association President, shall be eligible for election to the presidency.
b. Any member other than tenured or tenure-track faculty may request that his/her name be withheld from the ballot.
c. Any tenured or tenure-track faculty member may request that his/her name be withheld from the ballot, but not in consecutive years. A copy of the ballot for each year shall be retained by the Association until the subsequent election as documentation.
Election results
a. Election of the President shall be held in April and results compiled prior to the May meeting so that the President-elect can be announced at that meeting. The candidate receiving a simple majority (more votes than for the next highest candidate) of the total votes cast shall be declared the winner.
b. Should the President-elect not be available to serve as of July 1, the candidate receiving the second highest vote total will be asked to assume office of Association President.
c. In the event of a tie, a run off election will be held, prior to the May meeting.
d. The current President or his/her designate is responsible for conducting the election of the incoming President.
e. The Seminar Series Coordinator, Research and Writing Group Coordinator, Mentoring Program Coordinator, LFA Scholarship Coordinator, and Communications Coordinator are appointed by the incoming President. The President or his/her designate will publicize a call for volunteer after the May LFA meeting. If more than one person desires to serve as a particular coordinator, the president may appoint more than one person to the position. The incoming President will announce the names of the coordinators via email.
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