Content Comparison

Adopted 1998/06/12 
Amended  2002/03/29
Amended 2003/05/09
Amended 2005/05/13
Amended 2006/05/12
Amended 2007/05/11
Amended 2010/04/07
Amended 2012/02/05
Amended 2014/03/14
Amended 2014/05/09
Amended 2016/01/27
Amended 2016/10/07
Amended 2016/11/18
Amended 2017/07/10
Amended 2018/02/19
Amended 2018/06/15

Amended 2019/03/11

Amended 2019/10/07

Amended 2022/09/14

Amended 2024/04/24

Article I. Name and Purpose

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All library faculty, including tenured, tenure-track, professional and part-time faculty, instructors, and faculty research assistants, are members of the Association. All library employees, including invited students and interns, are welcome to attend meetings; however, only members can vote.

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1. The officers will collaborate and coordinate their activities and programming for the Association.
2. All officers will conduct annual evaluations of their programs or activities.
3. The President is responsible for the meetings of the Association, including developing the agenda and program, arranging the meeting location, and publicity. The President officiates at all meetings. The President also communicates the Association’s positions on library and campus issues in appropriate forums outside the library, although they may choose to designate another person for such a role if necessary.
4. The Past President is responsible for
• Serving as a mentor to the President
• Chairing the President Nomination Committee, along with at least two other members, including tenure-track and fixed term faculty. The Past President will put out a call for Nominations Committee volunteers, and the Committee will complete the work so that the elections will be conducted according to the timeline below.
5. The LFA Coordinator for the Seminar Series Coordinator has overall responsibility for programming, publicity and site arrangements for the seminar series and research presentations. All members of the campus community shall be invited to attend the series. Less formal research presentations may be scheduled internally as the need and opportunity arise.is responsible for recruiting speakers, scheduling, promoting, facilitating, and gathering feedback for the Seminar Series. The Coordinator is encouraged to collaborate with CSA leadership on the Seminar Series for that year.
6. The Research and Writing Coordinator acts as a liaison between those needing advice and critique, and those giving it. The Research and Writing Coordinator convenes meetings.
7. The Mentoring Program Coordinator oversees the process and assessment of the LFA Mentoring Program.
8. The Communications Coordinator is responsible for taking minutes at LFA meetings (or finding a proxy as needed), organizing and updating LFA documentation, and promoting LFA positions to the general community.
9. The LAMP Representative is responsible for attending the Library Administration, Management, and Planning group (LAMP) meetings, taking meeting minutes, initiating conversations about topics relevant to library faculty, and advocating on behalf of LFA in LAMP.

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1. The President shall be elected by the members of the Association by secret ballot.
2. Eligibility:
   a.  All members of the Association, with the exception of the Dean of the Libraries, any Assistant/Associate Deans, and the current Association President, shall be eligible for election to the presidency.
   b.  Any member may request that their name be withheld from the ballot, but not in consecutive years. A copy of the ballot for each year shall be retained by the Association until the subsequent election as documentation.
3.  Election results
   a.  Election of the President shall be held in April and results compiled prior to the May meeting so that the President-elect can be announced at that meeting. The candidate receiving a simple majority (more votes than for the next highest candidate) of the total votes cast shall be declared the winner.
   b.  Should the President-elect not be available to serve as of July 1, the candidate receiving the second highest vote total will be asked to assume office of Association President.
   c.  In the event of a tie, a run-off election will be held, prior to the May meeting.
   d.  The current President or their designee is responsible for conducting the election of the incoming President.
   e.  The Seminar Series Coordinator, Research and Writing Group Coordinator, Mentoring Program Coordinator, LAMP Representative, and Communications Coordinator are appointed by the incoming President. The incoming President or their designee will publicize a call for volunteers after the May LFA meeting. If more than one person desires to serve as a particular coordinator, the president incoming President may appoint more than one person to the position. The incoming President will announce the names of the coordinators via email.

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1. Association meetings shall convene monthly as scheduled by the LFA President. If scheduling conflicts arise, the LFA President and the coordinators may reschedule meetings at their discretion.
   
   The first portion of the meeting shall be devoted to:
   1. information sharing concerning faculty senate, university committees, and University Libraries administration;
   2. programming, such as discussions of current topics in librarianship, brief presentations of local library research, conference summaries, or presentations by guests;
   3. discussion of library faculty concerns on library and campus issues. When necessary, the Association will advocate for and publish its position on those issues.
   
   The second portion of the meeting shall be devoted to promotion and tenure issues. The current P&T Chair will run this portion of the meeting. Examples of topics covered include:
   1. Promotion and tenure changes at the campus level
   2. Discussions about changes needed to the OSUL tenure guidelines
2. The seminar series Seminar Series provides a forum for LFA members OSULP staff to present their research work and to host speakers to present content relevant to the LFA membership. library. Generally, members of the OSU campus and statewide library communities shall be invited to attend the series events. Some presentations may be internal only due to the content.
3. The Research and Writing Group provides an informal setting for getting input on papers and presentations at any stage of creation and provides advice and support for all stages and types of research and writing. Meets monthly.
4. The Association may set up other programs as determined by the membership.

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1. Task Forces
   • The LFA President may appoint a task force for a specific purpose to investigate and make recommendations on an issue. The LFA President may appoint members to the task force and/or call for volunteers.

Article V. Voting

1. The business of the Association requiring voting falls into two categories: ordinary business and extraordinary business.  
2. Ordinary business of the Association is defined as decisions or actions that need Association approval (e.g., adopting meeting minutes or bringing a proposal or topic to LAMP) but are not considered extraordinary. The quorum for votes on ordinary business of the Association shall be set at the voting members physically and virtually present for the meeting. Voting shall be by voice or show of hands or by electronic response system. A majority vote (more than half the votes) is required for ordinary business to be approved. The LFA President can choose to delay a vote on ordinary business items if they deem meeting participation to be too low. 
3. Extraordinary business of the Association is defined as decisions that fundamentally guide how the Association conducts itself or how the Association is presented to the public (e.g., changing the LFA charter; adopting a position with the intent of making it public; changing the P&T guidelines; changing the mentoring guidelines; adopting new guidelines). Voting shall be by secret electronic ballot distributed not later than 7 days after the LFA President calls for a vote on an extraordinary issue during an LFA meeting. Electronic ballots should either contain the full text of the measure being voted upon or should contain a link to the full text of the measure being voted upon. At least twenty-five percent of the LFA membership must participate by voting in order for the vote to be considered valid.  A supermajority vote (at least 67% of the votes) is required for extraordinary business to be approved.

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