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IT Hardware and Software Ordering

IT Hardware and Software Ordering

ORDERING HARDWARE

  • IT Services has a budget to refresh staff computers (on a 4 year cycle), and to purchase needed peripherals (monitors, cables, etc.). David Manela advises on the specifications of the equipment and negotiates deals with some of our suppliers.

  • Use the Contact form to request computers, servers, printers, and other technology equipment for the library.  Include the following information:

    • Date needed

    • Index and activity code to charge

    • Who to notify when the item is ordered and when it arrives.

  • Orders are placed through the university's e-procurement system. If an order will be over $5,000.00, check with your supervisor.

  • Save packing receipts and give to David Manela.

FOR SOFTWARE OR SERVICES

  • Email David Manela to consult on software purchases. If the software is not expensive, and/or does not need IT Services to support it, we may ask a unit to purchase it on their own S&S budget. An example of this is an online-only tool ordered called Dedoose. Another example is the license for Admin staff to have Microsoft Project.

  • IT Services covers Adobe licenses for employees who need them. Fill out the library contact form to request one. Staff cost is $100 per year; student cost is $13 per year.

  • Part of the reason we ask people in other departments to check with IT Services about software packages or software as a service (SaaS) is that we can help think through how that software will be integrated and supported, and we can advise on where to purchase.

  • We also need to confer with University IT and get approval for some software or services packages. We may have to get a HECVAT, or VPAT.

  • Places we check for software pricing, along with distributor websites: