2025-01-23 Meeting notes

Pre-work

All

• Add your updates to the LIT update document

Read over your teammates' updates

What questions do you have for each other?

All

20-30 minutes

Update on Accessibility Remediation planning

Margaret

Sagan Wallace will join us

Updates

• WebAim Accessible Document Creation Training is underway

• Initial meeting to develop requirements for the IR

• Upcoming meeting with Grad School

• Upcoming demo of Equinox software

• Cara is drafting several options on how to organize and prioritize what we need to remediate in ScholarsArchive.

• We drafted a problem statement describing the need for this project

Role of Library Accessibility Manager

• Within the library

• With the University’s Disability Action Teams

  • 5 of these teams

  • Sagan is on the Instruction materials one

  • There is a Web and Mobile one

  • One for Procurement, that Kerri is on.

• Within this particular project

Outstanding questions

• How does General Counsel view the need for this remediation work? What level of risk is acceptable to them?

• Confirmation that the way we prioritize content for remediation is okay.

• Confirmation on how to treat remediated files in the IR.

Question about remediation for PDF

• Try to figure out when to make the PDF accessible, when to change formats, whether to pull the content offline.

• AI tools - most products use it as a baseline

Exceptions

• One is for archived web content

  • It has to meet 4 points

• Pre-existing electronic documents

  • Is it currently being used for services programs and activities

• Ideally, we would get exceptions. It’s unclear.

• Some of us in LIT feel that SA@OSU doesn’t fall into the exceptions.

What about datasets?

• Getting the overall answer on the SA content will help with this.

• The structure of datasets might be an advantage.

• We’ll need to get R&L data people involved in this conversation. If the README or documentation file is accessible that may be okay.

Open Access research articles

• Self-deposit

• If not meeting standards - is that really OA?

• Would accessibility provide another barrier to researchers depositing?

• there is another clause in the rule that if making changes changes the nature of the service, this may be an exception.

• 35.204: “Where a public entity can demonstrate that compliance with the requirements of § 35.200 would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens, compliance with § 35.200 is required to the extent that it does not result in a fundamental alteration or undue financial and administrative burdens.”

• exception 3 - also