2021-07-27 Meeting notes

Call to Order

• Not meeting until tomorrow. Will share out next meeting.
• Already sent email out about air quality and heat training
• Recommended council members take time to peruse EHS site and all th training available.

• No incidents to report

Staff Day: White Bird training

• Training set for Aug. 26 from 10 am - 12 pm.
• Ben from White Bird will be training staff.
• Presentation is 90 minutes plus 30 minutes for questions.
• Presentation is available for sign-up by staff. Don't know how many attendees there will be.
• Don't believe there is a cap for slots, but need to verify with White Bird.

Student Orientation

• Plan to do training for students lead by Sagan and Rachel

Questions:

1. When is it appropriate to use?
2. Identify Needed Scenarios and Scripts
3. How do we include contractors? (ABM, etc)

• We should all take time to look at the script already developed by OSU over the next week or so since Rachel needs assistance with these.
• Sagan thought we were only crafting the text messages. Question about whether or not we are also responsible for crafting email messages.
• Email doesn't have the character limit like text messages so there is room for more text
• This is meant for internal communication. Approximately 400 people.
  
  • All Library Staff
  • All Student Employees
  • All Building Partners including ABM
  • Can have multiple lists such as managers, LAMP, students, partners, etc.
  • Questions about who would maintain these lists.
• Messages should include something about where people should meet in cases of evacuation.
  • There is a polling option with the Alert system to allow managers to check in with all of their staff and locate them.
• Which messages should we prioritize to Library Specific
  • Utility Failure
  • Closure or Modification of Operating Hours
  • Inclement weather
  • Maybe a missing child (thinking about Our Little Village)
• Karl asked if we have specific training about PA announcement or script about when the PA might be used for these situations.
  • Circulation has details in the Doomsday Binder
• Chain of command regarding who makes the decision to send out messages needs to be determined by LAMP.
  • Mike Bamberger gets every alert that goes out.
  • Should only be used in specific emergency situations that require rapid messaging.
  • No more than 5 people would have access to the system for sending out alerts.
    • Like be Rachel as the system administrator
    • Probably someone from Public services
    • The Dean/UL/AUL
• Is there an option for language preference in this system

• Pick time for some practice fire evacuations
• Still trying to confirm first aid training (August 24)
• Deescalation training regarding Gender Neutral restrooms (August 23)
• Deescalation training for staff August 26 (Staff Inservice)
• Other training resources
  • Fire extinguisher training can be completed online for interested staff
  • New Employee Safety Training
• Should we mention this at an Admin briefing?

When do we want to start inviting our building partners to these meetings. Need to make that shift soon.

• Open invites starting immediately. Optional attendees at first meetings. Required later on.
  • Ecampus: Danielle Franklin
  • Java: Erin
  • SMS: Teresa or Jim
  • Grad Commons: TBD
  • Grad Writing Center: TBD
  • Our Little Village: TBD
  • URWS: Chris Ervin
  • Mole Hole: TBD