Date

11 Aug 2021

Attendees

Discussion items

Time	Item	Who	Notes
	Call to Order	Rachel
	Agenda Changes	All
5 minutes	Review of Incident Reports	Sagan	None
5 minutes	Update on White Bird Training	Sagan	Ben cancelled yesterday. Gave Sagan contact information of a colleague: Matt. Matt has been very responsive and friendly. Sagan is confident things will go well. Finalizing the logistics of getting a Zoom link out. No cut-off for number of participants. It is the only event for remote portion of Inservice. Suggested giving out the link to everyone. Matt will be sending supplemental information. Sagan gave him some hypothetical scenarios to use during the training. We discussed a couple other potential scenarios to include. Thanks to Kenna and Sagan for getting this going. They put in a lot of work into this. Email to White Bird
5 minutes	UHSC Report Out	Rachel	Meeting 2 weeks ago Accident reports on campus are shooting up high right now as people return to campus and have forgotten safety procedures for their environments. Especially in the cooking realms. We have anticipated this with the additional trainings but we will find gaps. If there is an accident, supervisor needs to file an accident report to campus Shared heat training and air quality index information Are expecting air quality issues later this week. Rachel will resend this information. People do better with more information and can always delete if unwanted.
10 minutes	Fire Drill Debrief and Next Drill	All	Exit from Information desk seemed to go smoothly. LEAD students working deselection seemed slower to get out. Probably because they hadn't been trained about exit location in those areas. SMS had questions about where to check-in once outside. Sagan put a new staff member in charge for an opportunity to practice in low-stakes environment. Staff member had to explain a lot of things to students which slowed things down. Sagan is going to retrain all students in safety procedures Lucinda noticed that emergency exits need the alarm batteries checked. Not all of them are working right now. Need to also check lights in the stairwells. She also noticed some people taking their time leaving. Erin noticed people wanted to stay outside afterwards and enjoy the sun. People seemed relaxed. Drills will not normally be announced ahead of time but this was a trial run. Derrick is both observer and first-time participant. Because of the advance notice, some folks asked questions ahead of time about rally point. RAS also has a binder put together with evacuation information. Took awhile for RAS student workers to evacuate because they are spread throughout the building. RAS used W2W to verify students had evacuated because W2W showed them who was working at that time. Fire door closed. (Lucinda heard multiple doors close on 4th at the same time.) Conclusions: Student training Partners need info about where to check in and evacuating quickly Follow up on emergency exit maintenance Rachel did a test run of OSU alerts "all clear" and it went out quickly. Next time: Fire Marshall can bring in "fake fire" to require adjustments as people exit. Discussed potential locations for these fake fires. Observer is usually placed near the fire to see how people react. It isn't uncommon for people to continue walking past the fire because their brain doesn't process that information. Kenna said maybe next time since we are still learning the ropes. Need to do one drill per term.
15 minutes	Safety Week Share Out	Lucinda, Karl, Derrick	Karl had the idea of "Passport to Library Safety". Part Scavenger hunt, part safety reminders Prizes: Planning to contact different relevant departments for swag prizes (EHS, Public Safety, etc.). Hoping Library Admin can also give money for some prizes as well. Looking for other ideas for prizes. Winners could select from a basket. Suggestions from group: Erin said Bryan would get donations from some of the local bike shops. Carbon monoxide detectors. Safety lights. Light up collars for pets. Derrick might contact the Vet School. Email: 4 days, 4 themes Passport attached each day along with a daily puzzle. Daily drawing for puzzle. Grand prize drawing for Scavenger Hunt. Staff can contact any member of Safety Council to show completed passport. All members will be listed in the emails. Need to check in with partner representatives about this as well.
15 Minutes	Partner Invitation	All	Rachel in the process of meeting with partners. Java, Ecampus, Mole Hole, Our Little Village, URWS, Grad Commons, Grad Writing Center, SMS Part of this conversation includes safety such as Safety Council representative. We only have 4 definite representatives confirmed. Rachel will update governing documents as names are confirmed. How do we want to include partners in the meetings? Spend part of the meeting as library only and part of the meeting with partners included? Send an open invitation to come to any meeting. We can always start 30 minutes early to discuss library specific topics as needed. Other option is to invite them to the entire meeting with the second half being optional as library business. Lucinda will send out meeting invites for Fall term as we get those partner reps confirmed. We should discuss current status of mask mandates and how that is being enforced at Valley Library at the first meeting. Can share campus signage with partners. Derrick asked about signage on the loading dock.
	Other Matters Arising Questions from LEAD about lock down drills Do we do them? First Aid Kits Finalize Power Outage procedures	All	First Aid/AED kits Centralizing the checks on this. People can certainly stock their kits but Lucinda will double-check just to make sure they don't get overlooked. Lock down drills/training How do we handle this? An actual drill Will discuss more at the next meeting along with Power Outage procedures.

Action items

Rachel Burgess Resend safety information email about high temperatures and air quality this week.
Lucinda Amerman (Unlicensed) Check the fire exit alarms and report which doors need new batteries to Facilities.
Lucinda Amerman (Unlicensed) Check for lamps that need replacing in the emergency exit stairwells and report to ABM.
Karl McCreary (Unlicensed) Derrick Padar (Unlicensed) Lucinda Amerman (Unlicensed) Continue to prepare materials for Safety Week.
Rachel Burgess Continue to meet with building partners and confirm representatives for Safety Council
Lucinda Amerman (Unlicensed) Send out meeting invitations for Fall term to Safety Council members and Building Partner Representatives.
Lucinda Amerman (Unlicensed) Double check first aid kits in the building.

Browser not supported