2021-09-03 Meeting notes

• Focusing on departments training for new folks
• Look at EHS trainings fire, earthquake, evacuations, fire extinguishers, etc.
• Uptick in accident reports

Guin: patron got sick and threw up in library. Biologic hazard

Front desk of LEAD

• Patron upset that library was closed
• Shouted at students and tried to force their way in
• Threw a magazine at the window
• Yelled that he knew Kate Brown
• Left the building. Public Safety was not called.

• Only Rachel, Sagan and Don Frier are currently being emailed the reports.
• Who should be on the list beyond members of Safety Council
• Used to be members of LAMP as well
• Kristen and Lucinda seem obvious due to their positions
• Perhaps everyone on LEAD
• What about representatives from Mole Hole? Do we have someone on safety council? (Yes, we have contacted them)

How should we send it out?

• Use a specific list serve?
• Manually add names in?
• Has the Safety Council distro list been updated? Yes and no.

Conclusions:

• Send to Safety Council, LEAD, LAMP

• Valley Library EOP has been updated. Approved August 18
• p. 51-52 refer to smoke and wildfire
• Includes links for air quality measurements
• Advice on response
• Last year we closed because of particulates in the air and impact on air quality as well as HVAC.

• EOP is 2 years old and needs to be updated
  
  • Sagan asked if we would discuss it during meeting or should we review it ahead of time.
  • Rachel requested we at least skim it.
  • Will take it piece by piece each meeting.
• Floor Monitors. Currently Sagan, Lucinda, Rachel and Teresa have been trained.
  • Rachel will reach out about getting our vests.
• Department Alert List has been updated by Rachel every 6 months.
  • We also have a Library-specific OSU alerts as well.
• Emergency Poster-let us know if you need some for your department

• Do we need to make an adjustment to the date?
• Ecampus and Java II both requested we adjusted to ensure we have new staff challenged but not frustrated.
• There are some restrictions regarding which day we can do.
• Discussed the balance of the need for the drill with stress due to coming back after 18 months of closure.
• Encourage departments to review evacuation procedures found on the wiki.

• Outreach committee is talking about purchasing swag for the library
• Could check in with them for prize options.
• Derrick is still trying to reach out to other departments about getting swag.
• Previously Partners have participated in Safety Week.
  • Erin asked how Java II participated in the past
  • Karl will meet with Java and GWC about safety supplies
• Karl explained the plan for Safety Week

• Erin asked if new employees are required to complete the bridge trainings to come on site.
  
  • Rachel said she didn't believe so. Has requested some of those trainings be updated.
  • Rachel mentioned the flu training is also quite good and worth it, especially for those interacting with the public.
• Sagan mentioned that Guin gets notified of Incident Reports but doesn't have a rep on Safety Council.
  • Safety Council should probably be Valley specific
  • Mary is on the Safety and Health Committee for the Guin campus which is probably more relevant for her.
  • Mary was invited but declined.
  • Could send her a mini package of materials we develop for Safety Week.