2021-10-08 Meeting notes

None

• December Fire inspection - warning will be sent out a few weeks prior to check for safety issues. Rachel can work with you on these.
• UHSC - uptick of accidents as more folks come back on campus. Refresh on emergency trainings.
• Rachel will send links out to additional safety trainings

What were the challenges during the September evacuation?

• Unscheduled, a little rough. There were some miscommunications. If alarm goes off we are supposed to evacuate but a facilities worker onsite told some people not to worry about it
• We were also short-staffed in service areas.
• Reached out to fire marshall - to tell them that facilities didn’t let us know us know about the test and then telling us the wrong evacuation information.
• Normally they let us know if there was a trigger and it’s safe to reenter the building.
• Evacuation plan for the 6th floor - GWC, GSC - Rachel will develop and get back to us.
• All clear notification by email? How do we know if someone chooses to go work elsewhere. - We are working on Valley Alert system that is internal to the library with lists input by department - these lists will be notified (email, phone, text) of status of building, etc. Will be launched later this year.
• Some miscommunications on duties for service staff
• Batteries in walkie-talkies weren’t working

There is a drill scheduled for later in October. How should we prepare library employees and partners? 

• Safety week reminders - especially making it clear that people must evacuate and meet in staging areas.
• Sending out evacuation procedures again
• Reminders to student staff about evacuating in an emergency

• Campus trainings (about an hour) they have them monthly. Teach you how to clear floor or section of your area. 
• We have been asked by EHS that we have more people trained as floor monitors. 
• Trained individuals have special vests. 
• Rachel will send out links and other information.
• Anyone interested?- Karl, Derrick, Chris - also let anyone else know in your unit who might be interested. Marjorie will check with URWS team.

• October 18-22nd
• We have content for each day with an email that will go out with that info. Not going to do the passport.
• Fire, earthquake, power outage, etc.
• 2 - $15 gift cards, grand prize - pulling the fire alarm
• Puzzle, trivia for the prizes?

Please review emergency contacts in the EOP and we will update that portion during October. Plan is due for update completion and sign off in February.

• EOP plan (officially filed with campus - due in Feb
• This has to be done every two years - a lot changes because of so many people leaving
• Focus on emergency contacts
• Link will be shared to go over before next meeting.

Disaster recovery plan - next one we look at 

• Lucinda is looking at safety kits in all departments. Thank you!
• First aid training - had to cancel because of mask mandate- so we need to reschedule this when it’s safe again. (online modules and then in-person parts that still wouldn’t work).