2022-02-02 Meeting notes

• Fire walks have been occurring throughout campus. Fire Marshall will be back next month for Valley Library. All the issues are things to be addressed by Facilities.
• Discussed the Reser stadium implosion and effect across campus
• Accident reports for the month-none from Valley Library

3 incident reports for January

• 1st report-staff member harassed by patron. Student worker stalked while walking the stacks.
  • Referred student employee to CAPS
  • Haven't heard any follow-up from student
  • Student used the term "stalked" but we don't know the specific actions occurring that lead to that terminology.
  • Kenna asked if the student would be helped by having a second employee with them with working in the stacks?
  • Chris N. asked about how safe the student is feeling? Sagan/Erin didn't know because it wasn't a LEAD student. No member of their department was at the meeting to report back on this but Sagan did speak with student's supervisor about a response.
    • Sagan would like to create documentation for how to create a safety plan for a student.
    • Kenna suggested this be on the agenda next meeting.
    • Questioned if numbers can be blocked. Lucinda will follow-up with Telecom
• 2nd report–Staff member harassed by patron over the phone. Student employee received obscene call.
  • Explicit language about what the caller was planning to do to student employee.
  • Patron did call back later than night.
  • Has been reported to bias response team as slurs were also used
  • Also reported to EOA due to sexual harassment component.
  • Sagan did follow up with a student about how safe the student was feeling.
  • That number is now listed as "do not answer".
  • Follow-up with student pending.
• 3rd report–more informational to create documentation. On the "cusp" of library safety. Regular patron expressed fears about going home to roommate who had Covid.
  
  • Evening when all resources were closed. Very cold outside.
  • Student lived in campus housing.
  • Student was connected with RD through UHSC night shift employee
  • Student was moved through an emergency room transfer.
  • Roommate met Sagan's reading of isolation criteria but hadn't tested so RD didn't think roommate met critera.
  • Student slept in housing lounge first night.
  • Sagan has followed up with the CARE team.
  • Team expressed gratitude that Sagan reported this, the student felt comfortable enough to ask a staff member.
  • Discussed the reputation of the library to be a go to for all the answers, historical incidents when the Library was open 24/5. Many of us are not aware of resources available.
  • HSRC provides emergency housing options, not sure if there is after hours support; Dean of Students is a resource. UHDS does have after hours contacts.
  • Student Care Team may be another good contact.
  • Might be able to find a list of after hours resources.

• Had a couple work sessions
• Rachel reached out to Brandon Christensen about Council suggestions for outdated language in university policy sections regarding:
  
  • sexual harassment
  • hostage situations
  • child abduction (no language currently included)
• Updated distribution list to include all of our building partners. Physical copies will also be distributed in multiple locations
• Need to add a Table of Contents-Sagan volunteered. Chris also offered to help.
• Lucinda is working with her students to update evacuation maps and assembly areas
• Kenna will look at web links which have been intentionally left typed out.
• Discussed Appendix C numbers.
• Formatting adjustments need to be made using the desktop client of Word. Rachel will set a cut-off date for edits. Most likely next Monday or Tuesday.
• Most of the remaining content concerns/changes need to occur at the university level.

Follow-up work

• Review a communications plan
• Create a quick emergency reference guide

Disaster Recovery plan upcoming