Date

02 Feb 2022

Attendees

Discussion items

Time	Item	Who	Notes
	Call to Order
	Agenda Changes or Additions
5 minutes	UHSC Meeting	Rachel	Fire walks have been occurring throughout campus. Fire Marshall will be back next month for Valley Library. All the issues are things to be addressed by Facilities. Discussed the Reser stadium implosion and effect across campus Accident reports for the month-none from Valley Library
15 minutes	Incident Reports	Sagan	3 incident reports for January 1st report-staff member harassed by patron. Student worker stalked while walking the stacks. Referred student employee to CAPS Haven't heard any follow-up from student Student used the term "stalked" but we don't know the specific actions occurring that lead to that terminology. Kenna asked if the student would be helped by having a second employee with them with working in the stacks? Chris N. asked about how safe the student is feeling? Sagan/Erin didn't know because it wasn't a LEAD student. No member of their department was at the meeting to report back on this but Sagan did speak with student's supervisor about a response. Sagan would like to create documentation for how to create a safety plan for a student. Kenna suggested this be on the agenda next meeting. Questioned if numbers can be blocked. Lucinda will follow-up with Telecom 2nd report–Staff member harassed by patron over the phone. Student employee received obscene call. Explicit language about what the caller was planning to do to student employee. Patron did call back later than night. Has been reported to bias response team as slurs were also used Also reported to EOA due to sexual harassment component. Sagan did follow up with a student about how safe the student was feeling. That number is now listed as "do not answer". Follow-up with student pending. 3rd report–more informational to create documentation. On the "cusp" of library safety. Regular patron expressed fears about going home to roommate who had Covid. Evening when all resources were closed. Very cold outside. Student lived in campus housing. Student was connected with RD through UHSC night shift employee Student was moved through an emergency room transfer. Roommate met Sagan's reading of isolation criteria but hadn't tested so RD didn't think roommate met critera. Student slept in housing lounge first night. Sagan has followed up with the CARE team. Team expressed gratitude that Sagan reported this, the student felt comfortable enough to ask a staff member. Discussed the reputation of the library to be a go to for all the answers, historical incidents when the Library was open 24/5. Many of us are not aware of resources available. HSRC provides emergency housing options, not sure if there is after hours support; Dean of Students is a resource. UHDS does have after hours contacts. Student Care Team may be another good contact. Might be able to find a list of after hours resources.
15 Minutes	EOP Updates and Reviews	All	Had a couple work sessions Rachel reached out to Brandon Christensen about Council suggestions for outdated language in university policy sections regarding: sexual harassment hostage situations child abduction (no language currently included) Updated distribution list to include all of our building partners. Physical copies will also be distributed in multiple locations Need to add a Table of Contents-Sagan volunteered. Chris also offered to help. Lucinda is working with her students to update evacuation maps and assembly areas Kenna will look at web links which have been intentionally left typed out. Discussed Appendix C numbers. Formatting adjustments need to be made using the desktop client of Word. Rachel will set a cut-off date for edits. Most likely next Monday or Tuesday. Most of the remaining content concerns/changes need to occur at the university level. Follow-up work Review a communications plan Create a quick emergency reference guide Disaster Recovery plan upcoming
	Action Item Review
	Adjourn		I think Student Care Team might be a good contact as well: https://studentlife.oregonstate.edu/student-care

Action items

Rachel Burgess Add developing a safety plan for staff/students following a harassment incident on the agenda for next month.
Lucinda Amerman (Unlicensed) Follow up with Telecom about options for blocking phone numbers.
Teresa Preddy will reach out to HSRC to inquire about after hours resources for students in emergency situations.
Sagan Wallace (Unlicensed) Will add Table of Contents to EOP
Kenna Warsinske will double check all the web links in the EOP
Lucinda Amerman (Unlicensed) will upload final evacuation maps to the EOP
Rachel Burgess Set a cut-off date for final edits to EOP.

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