2022-03-02 Meeting notes

Rachel

• Met last Wednesday
• Discussed Wenigar Hall and the evacuations. No gas leaks. Just a weird smell.
  • Don't take an elevator during an actual gas leak.
• Fire Inspections across campus
• Accident reports-no Library reports

2/7 Potential sighting of trespassing patron in Learning Commons

• DPS was called. Unable to find him.
• No positive identification but behavior was consistent with excluded patron.
• Only have extremely outdated photo plus masks which has lead to misidentifying the patron once.
  • For this reason, if the patron is not being disruptive, LEAD is not risk misidentifying the patron.
• DPS has instructed LEAD not to approach patron.
  • Has made threatening statements. Has thrown items, but not aimed at anyone.
  • Not clear if he is dangerous, but certainly loud and expressive.
• Patrons are only excluded after a pattern of disruption.

Larger discussion of difficulties identifying excluded patrons and whether or not that is a conversation for Safety Council or elsewhere.

2/17 DPS was called for anti-trans sticker in the restroom.

• DPS responded.
• Bias report was filed.

2/24 Non-specific threatening graffiti on a white board

• Identified who left the threat. These people have since left other equally dumb, but less threatening statements on white boards.
• Threat was identified as not credible so no evacuation was necessary.

2/25 Medical Emergency in Java II

• Sandy helped with the situation

Qualtrics was storing data for Incident reports but wasn't mailing them out. This issue was on Qualtrics' end.

• Because the reports are for historical documentation rather than in-the-moment communication, Rachel and Sagan decided it wasn't too serious of an issue for the time being.
• Sagan offered to email a spreadsheet of recent reports to the group if anyone wanted to see more information.
• Kenna asked for some follow-up about harassment/stalking reports from last month.
  • There have been a few of these lately from patrons to staff and student employees.
  • Sagan is planning more in-depth conversations with LEAD staff about handling these situations, especially where student employees are reporting harassing/stalking type behavior from patrons.
  • In their role as a supervisor, Sagan has also contacted EOA about one incident in particular.
• Library has created an SOS channel in Slack for more real time response.
  • Sagan asked for details about making notifications in that channel different or noisier.
  • Kenna said she would look into it.

Rachel asked about specific dates and times that won't work. It is typically done early in the term (along with a drill during Fall term).

• Everyone should review evacuation pathways and alternatives with their departments.
• We are planning to throw in some unexpected variables with this drill.
• Members reviewed schedules and discussed potential dates or scheduling conflicts.

Plan is complete, signed off, and submitted to Box.

• Physical copies of the plan need to be distributed.
• One copy at each service point desk and to each partner.
• Digital copy will be sent to the entire building.
• Let Rachel know if there are additional locations for physical copies.

Next Steps:

• 2 years before EOP needs to be reviewed.
• Disaster Recovery Plan is not under Safety Council's purview but Rachel will be working on it.
  • She is requesting for volunteers from SCARC, ETS, and RAS.
  • Safety Council members may volunteer as well if they wish. Let Rachel know.
  • Plans for Research Way Building will need to be incorporated in this plan.