2022-08-03 Meeting notes

Not much happening.

• Discussed heat safety guidelines for outdoor projects and the impact on timelines
• Will send out an invite for safety walks on campus

7/19/22

• Patron emailed the library about some concerning things that happened to them while in the library.
• Indicated they had to flee Portland previously for similar concerns.
• Sandy follow-up with the patron; Sagan doesn't believe she has heard back from the patron.
• Not much for us to do at this point.

Student was moving a book truck and accidentally knocked it over. Student was uninjured but made Sagan realize it might be worth having near miss documentation to help manage and prevent safety issues.

• What are the group's thoughts?
• How do we want to communicate issues that aren't incident reports but a near miss.
• Kenna suggested updating incident report to include near misses.
• May be more relevant to RAS and Spaces? What are their processes.
• Have been a couple near misses in RAS that Derrick needed to document. Explained how Laura has been assessing/repairing/surplussing book carts over the past year. The difficulty was explaining that it wasn't a result of negligence.
• If we are seeing a trend, it might be important to do.
• How much work does it create?
• Rachel could ask around about this? Is there any kind of this type of reporting at this time?
• Sagan asked about liability implications of documentation.
  • If we know something is functionally wrong and we keep using it, that's our responsibility.
• We need to have a clearly defined purpose for doing this.
  • In other industries, it is to document to ensure things get wrapped up into trainings.
• Erin suggested that a Follow-up form could serve this purpose within LEAD.
• Will revisit this in the future perhaps.
• Discussed recognizing where there might be some overlap between departments.
• Karl asked if there is a place where faulty equipment should go? Such as faulty carts?
  • Rachel said should be marked if faulty so it accidentally doesn't get put back into use.
  • Lucinda suggested contacting library maintenance for triage and routing equipment to avenue for repair/surplus/etc.
• What other things that should probably be getting reported (non-book truck) that would work on the follow-up form.
  • back door, shelves, books on higher shelves
• Want to create a culture of talking about safety openly.
• Should wait until we have another example of a clear miss before we come back to this and decide about documentation.
• Rachel summarized primary concerns related to near misses are equipment, security, and moving items.
• Lucinda suggested this could be grounds for creating training materials (wiki?) that all staff have access to use for training.
• Revisit in 3 months

Safety Week Check-In

• Demo for fire extinguisher training scheduled for Oct. 11. Planning for out by the bike racks.
• Kenna is putting together a small proposal for purchasing stuff for safety week.
• Bicycle safety-ZAP will have a table for a day; bike registry program but may involve Public Safety.
• Planning to bring in therapy dog, Cedar, from Public Safety.
• HAM radio demonstration with Lise.
• Giveaways for staff.
• Scavenger hunt.
• Disaster films festival. The fun kind.

Safety Trainings

• CPR/First Aid/AED (Rachel)
• De-escalation (Sagan)

CPR/First Aid/AED

• 20 people signed up.
• 3 sessions scheduled next week at Dixon.
• Lots of positive feedback. People have been waiting to renew their training.

De-escalation

• Some of the trainings are being modified to work for LEAD.
• Sagan is using the curriculum as a starting point. Breaking it into regular sessions throughout the year.
• Sagan updated their licensing. Currently has 3 other seats for people to train with CPI.
• Also planning some sessions for in-library folks later this year.

Need clarification on what the requirements are for shoe wear. What is the library's interpretation for OSHA requirements.

• Previously told closed-toe shoes were required.
• Has not been enforced consistently across the library.
• Was discussed in LAMP in the context of dress code policy in general.
• A decision should probably be made at a library-wide level.
• Rachel suggested this may need to go back to LAMP. Has been a while since this has been discussed.
• OSHA requirements need to be interpreted. That should probably be done by LAMP.
• The question becomes do we require it for certain tasks as needed or for certain jobs at all times?
• Rachel will discuss with Kerri and Anne-Marie about taking it to LAMP.