Date

31 Aug 2022

Attendees

Discussion items

Time	Item	Who	Notes
	Call to Order
	Additions to the Agenda
5 min	UHSC Committee Update Safety Walk	Rachel	Discussed new training system for campus Rachel still needs to send out the invite for the Safety Walk to the group
15 min	Incident Reports	Sagan	Aug. 11, 2022-Disruptive patron Patron was frazzled, made comments about being discriminated against. Multiple interactions with multiple staff members throughout the day. Staff tried to assist her to the best of their ability, including de-escalation. Lucinda did a great job with de-escalation, but it didn't stick later in the day. Patron made racist comments to a student employee that led to a bias report. Student handled it like a champion. August 16, 2022-Patron distraught by public computers being shut down at closing. Student was nervous about telling the patron. Patron was upset. Erin followed up later. Patron was not aware of how he had come across and was quite apologetic about the whole incident. Erin doesn't believe it will be an issue again. August 17, 2022-Patron harassment of student employee Patron recognized student at Dutch Bros. and insisted on following her to work. There is a pattern of him following other female student employees in the building. He talks over male student employees to speak to the female student employees and is making our female student employees uncomfortable, perhaps even unsafe. Staff discussed safety strategies with student employees and will be taking over all interactions with this patron so students don't need to interact with him. Encourage students to speak up and ask for help when a patron makes them feel uncomfortable. August 24, 2022-Patron need to use phone Patron was a student in distress and in need of mental health services. Was handed off to Public Safety. Left student employees a bit shaken. 5 officers responded which felt excessive and potential for escalation rather than de-escalation. Unclear why so many responded. August 25, 2022-Patron locked out of car, thought purse was stolen Public Safety was called but did not assist because the car was parked off campus. Student had previously been referred to the Basic Needs Center. Patron ended up leaving without assistance. It was unclear about how better to handle that as it was a complicated situation. Derrick suggest 988 might be a better number to call in a situation like this and should make folks more aware of this service. August 29, 2022 Anonymous note left at the Information desk complaining about the pride flag buttons, claiming there was no straight, cis pride flag button and was therefore excluded. Claimed it was a microaggression and there should be sensitivity training and a public apology. Because it was left unsigned, there is no way to follow up with the student.
5 min	Near-miss documentation-Follow Up	Rachel	Rachel did some research about documentation. Near-miss reports can be filed with campus for documentation via the HR Advocate Public Incident Reporting Form. They are not required but can be done for documentation if you wish. Accidents must be reported within 24 hours. Important to remember the context of the work we are doing vs. a more industrial setting. Reporting is the responsibility of the supervisor of the employee involved.
5 min	Fire Drill Walkie Talkies	Rachel	Rachel reached out the EHS for some potential dates for the fire drill and has one scheduled now. Date is not being included in the minute intentionally. Danielle suggested a different date might be better for Ecampus. Please let Rachel know by Friday if you have any conflicts with the date. Walkie Talkies Considering purchasing some additional walkie talkies to put in staff evacuation areas to increase communication during evacuations and provide better support to LEAD. Need clear protocols about how they would be used and involve LEAD in those conversations. Sagan feels they haven't run out of radios, just working radios. Perhaps having additional radios in LEAD. Rachel is discussing these for in other situations such as earthquakes. Came up as part of the discussion for the Disaster planning document. Should be discussed more in-depth later. Rachel is considering a LAMP proposal for December.
10 min	Safety Week Check In	Kenna, Karl, Derrick	Monday Rachel and Kenna discussed with Public Safety a visit from Cedar. Kenna shared a wiki page with things planned. Has talked to ZAPP, Chem store. Still considering disaster film screening with popcorn. Ham radios may also be discussed. Discussed potential expenses such as permit for outdoor fire extinguisher training, food, and giveaways. Karl, Derrick and Kenna will work on the daily emails that traditionally go out during Safety Week.
10 min	Incident Debriefs	Lucinda	Elevator incident email went out in July. Next topic: difficult patron interactions. Two different responses: those who work a service desk and those who do not. Future may be medical emergencies. Lucinda will work with Sagan for input from the service desk side.
5 min	Safety Information Share Outs	Rachel	Regular messaging goes out from Rachel about Inclement weather, working with DPS, etc. that tend to be regularly scheduled for timeliness. Rachel would like to get those on the calendar for when they should be sent out. Could add the timing of this to the Safety Council wiki. Information like this was up previously but was outdated and needs to be updated.
	Action Item Reviews	Lucinda

Action items

Rachel Burgesswill send out invite for Safety walk
Everybody will let Rachel know if date for fire drill will conflict with other things
Rachel Burgess will confirm fire drill date with EHS
Kenna Warsinske Derrick Padar (Unlicensed) and Karl McCreary (Unlicensed) will continue planning safety week.
Rachel Burgess will bring walkie talkies to the agenda at a future meeting.
Lucinda Amerman (Unlicensed) will work with Sagan Wallace (Unlicensed) to send out the next Incident Report debrief email.

Browser not supported