Date

05 Oct 2022

Attendees

Lucinda Amerman (Unlicensed)
Rachel Burgess
Erin Kooyman (Unlicensed)
Kenna Warsinske
Karl McCreary (Unlicensed)
Derrick Padar (Unlicensed)
Danielle Franklin (Ecampus)
Marjorie Coffey (URWS)
Chris Nelson (GWC)
Chris Ervin (URWS)
Teresa Preddy (Media Hub)

Discussion items

Time	Item	Who
	Call to Order
	UHSC Report Out Safety walk went well. Was submitted to UHSC. Not all are done yet.	Rachel
10 min	Incident Reports Transphobic Flyers Multiple dates of flyers distributed within the library on every floor. 3 different flyers have been distributed. One incident of vandalism in a restroom. Have been filing bias reports with each Incident. Library staff and Partner staff have been watching for flyers. AMD has been in conversations with OID as well. Looked at debrief email to send out. Goal is to send out by Friday. Injury in Media Hub-student cut themselves with a box cutter. First aid was applied. Student was taken by Media Hub staff to medical care. Learned that Student Health is not always open. Student reported an electronic device left on a table. Turned out to be a "Tile" which is used for tracking personal devices. Was unclear why it was attached to a table. Public Safety was called. Petition Signature Gatherer in the plaza Violates Time, Manner, and Place policy. Refused to leave when asked. Public Safety was called. He was asked to leave campus for trespassing	Sagan
10 min	Fire Drill Debrief Fire Marshal said it went well. Alarm can be heard on the roof. Had active construction onsite with a contractor, so we were able to practice with a contractor there as well. Someone commented that it always happens on a Tues/Thurs around 10 am. People were observed clearing out quickly. SMS directed people to stairwell exit rather than the main entrance. Students appeared unaware that there were other exits. That seems to be a common challenge. Chris Ervin asked about who specifically to check in. Rachel, Anne-Marie, or staff with orange vest by the front entrance (not student employees). We have not gotten vests for floor monitor training despite them promising to send them. Rachel mentioned that to Brian Lilley who is looking into it. LAMP said the OSU Alert system worked well. Mike Bamberger said they are still tweaking the system, working with HR to make sure there aren't any more issues. Rachel will share more about the system with Chris E. Evening drill was requested.	All
5 min	Great Shake Out and Training https://emergency.oregonstate.edu/emergency-management/great-shakeout Free Extension Training: https://extension.oregonstate.edu/cascadia-earthquake-preparedness Do an announcement over the PA. Participation is voluntary. There is a free extension training for further training.	Rachel
5 min	First Aid Kits In response to the injury in Media Hub, Library will begin providing first aid kits for our library partners. 6420 for Grad Commons Media Hub URWS Java II Ordering supplies and assembling them currently. Hope to get the distributed within the next couple weeks.	Lucinda
	Library Specific Business (Partners welcome to stay)
10 min	Safety Week Events outlined in the link above. Mon: CAPS Karl planning a stretch break with CAPS in the Willamette Seminar Rooms at 2 pm. Tues: EHS/Fire Extinguisher Training Wed: ZAPP, Public Safety (with Cedar) Thur: Ham Radio demo Fri: Disaster Film Tabling events will be in the donor lobby. Safety-themed emails each day. Karl is working on those Kenna has a list of items that need to happen each day on the wiki page and requested logistics support. Rachel suggested (per LAMP) to get a message out this week about Safety Week next week.	Kenna
10 min	De-escalation Trainings in LEAD Rachel and Sagan went through CPI de-escalation training to be trainers. Sagan has been working on training for LEAD. Staff went through online training. Rather than do the 4 hour scripted training, Sagan has been breaking it down into smaller chunks during staff meetings. Allows for more in-depth conversations Sagan has training documents they can share with the group if anyone is interested. Has created a modified training for LEAD and URWS student employees. Very condensed version. Implementation didn't go quite as planned but has been getting some good feedback.	Sagan
5 min	Safety Ready Reference Student employee, Samantha, created a Safety Ready Reference document. Living document that may be adjusted as needed. Developed for LEAD student employees so information could be found easily and without being overwhelmed. Lucinda will link this to the Safety Council	Sagan
5 min	Rachel's meeting with DPS Rachel had some questions about training they offer that could be good for student employees. She mentioned this in the email she shared out. Rachel will follow up with Shannon about that training. Shannon is willing to speak at an Admin briefing for library staff. If you haven't had time to read Rachel's email, please share thoughts in the Slack channel over the next couple weeks.	Rachel
5 min	Future Agenda Items Safety Week debrief Great Shake Out debrief Revisit DPS conversation/open questions we have for DPS	All
	Action Item Review	Lucinda

Action items

Finalize Hate Speech debrief email.
Lucinda will send out the email on Friday.
Rachel following up on safety vests from floor monitor training
Rachel will share more info about OSU Alerts system with Chris E.
Lucinda will get a first aid kit to 6th floor asap
Rachel will help with tabling set up for Safety Week
Lucinda will get gloves for popcorn on Friday
Karl is in charge of Safety Week on Monday
Kenna plans to take care of several other Safety Week "to-do" items.
Lucinda will schedule the Willamette rooms for the CAPS stretch break on Monday.
Lucinda will link the Ready Reference page to the Safety Wiki
Review Rachel's email about DPS and share thoughts in Slack.

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