2022 Meeting Notes

November 7, 2022

Present: Lucinda, Uta, Margaret

Beginning Phase 2 of this process: updating maps on the website

Questions:

Is this two different processes?

• One for ILS location maps

  • Collections maps landing page-only general collection items

    • Currently has the updated maps

• One for physical features location maps

  • Floor maps landing page

    • Has maps from 2017

    • “Small maps”

    • Highlights locations of physical features of the building such as restrooms, study rooms, etc.

    • Each map is an individual file that was highlighted and uploaded to website as a .pdf

Who do we need to make sure is involved?

• Laura for anything collection related to make sure the locations are correct

What do we want to prioritize first?

• Small maps for physical features

Next steps?

1. are small maps accessible?

2. are LibCal maps accessible? (not a great mobile platform)

3. Uta check with Info on what the priority is for Locations (in ILS) and maps - DONE (see comment directly below)

• From Erin - Preferred priority is to connect patron with the location as quickly as possible rather than having them roam around on a map map with hot spots

4. Some of the “location” codes in Primo are not maps but instead “services” webpages (e.g. Kindles page not Kindles map; Storage code rerouted to go to ILL vs old storage page) so Uta is working on getting the list of Primo location codes (first checking with Sagan) - DONE (see the ILS Library Location codes spreadsheet linked below)

This comes all after 1 or 2 or 3

• need inventory of specific location maps associated with each (updated) floor map

• Small Maps List (word doc)

• Small Maps Links (Excel spreadsheet)

• ILS Library Location codes (Excel spreadsheet)

• Have a student create a spreadsheet to track progress updating files Done

Reminders for next year

• Run maps by partners for final approval before sending to print to ensure accuracy.

August 9, 2022

Lucinda, Uta, Rachel, Laura, Margaret, Kenna, Teresa

 Discussion Points (from 8/4 email to group)

Questions

• Do we want to include material locations on the stacks other than the required Gov. Docs.?

• Do we want to include the following: New and OSU Press Books, newspapers and reading room, maps, microforms, book drops, kiosks, scanners, self-check, copiers, campus phone

 Suggested Principles/Guidelines for the brochure version of the maps

• Do not include room numbers/labels for spaces where we generally use names instead when speaking with patrons such as Autzen, Paddle Tail, elevator numbers, etc.

• Do not include low stakes safety, maintenance, and custodial indicators such as recycling bins, fire extinguishers, etc. 

• Do not include detailed information about staff areas that are not open to the public.

• Include emergency exits and phones because those are high stakes safety items.

• Include items that support basic needs and movement through the building stairs, elevators, and restrooms (unless they are in a staff only area).

• Indicate spaces set aside for studying as study spaces, even if they are individual rooms, especially since we are trying to limit text on the maps.

• If we aren't certain it should be included, then don't include.

Notes

From Laura: I think it makes sense to include the stacks locations across the floors, including the maps and microforms.  I’m not certain about the New & OSU Press/Newspapers & Reading Room – Uta, does InfoDesk receive a lot of questions about those, and would they be helpful to have on the brochure? (I’m fine if they are removed from the brochure – they can be included on the directory/website.) 

• Include maps and microforms as part of the general collection, just as we would include stacks labels.

• Brochure maps are very tiny and should be a consideration.

• For brochure we can leave off new and press books, newspaper and reading room (confirmed by LEAD).

• Be sure to remove MFAP

• Keep campus phone

• Remove Kiosk

• Consider if the item as text--potential guideline

• For brochure, if we aren't certain it should be included, then don't include.

• Partner service spaces are labeled.

• Remove restrooms on 4th floor

• Label reception area on 4th. Use icon. Legend would say Library Admin and Ecampus.

• Collections on 4th floor need to read as P-PR, and PR-PZ

Directional map

• include everything except MFAP

All other maps

Copies of the master file can be downloaded by people to edit and use for special purpose maps such as safety, evacuation, etc. 

Action Items

• Lucinda will act as a point person for any additional questions Teresa has as she finishes the maps.

• Once brochure map version is complete, Uta can coordinate printing new brochures for Fall term. 

• Lucinda will coordinate printing maps for the directory cases by the elevators

• Lucinda will work with Kenna to upload complete map to the floor map page on library website (which will show up on the kiosks as well)

• Lucinda will work with her students to get the finalized maps in LibCal maps.

• With Kenna, Lucinda will look at individual floor map pages and update (perhaps using LibCal maps instead of the highlighting-duh).

• Lucinda will discuss with Laura and Kenna the maps/Primo situation for the collections.

July 29, 2022

Lucinda, Uta, Rachel, Laura, Margaret, Kenna, Teresa

Current revisions based on last meeting: 

Discussion Points

• How do we want the icons layered so we can include or hide bits as needed for specific uses?

• How do we make sure the maps are properly linked to Primo when we get them uploaded to the website?

• (If time allows) A timeline for rolling out the new map in various contexts (brochure, website, directories, kiosks, etc.)

Notes

Suggestions from LEAD of things not needed on the brochure:

• Study room/research room numbers

• Elevator numbers

• Don’t need lockers noted (just too small)

• 3rd/4th staff space doesn’t need any of the detail

• No need for recycling locations

Study Room label on 2nd floor instead of study space - if we are labeling study space language should be consistent. Purple looks similar to the grey - may consider something with more contrast.

 Standard for all maps and likely Brochure

• Elevators and stairs

• Restrooms

• Major Space designations (such as stacks-esp. gov docs location, partner locations, service desks, named service areas like classrooms).

Integration with Primo

• Patron clicks on link

• Take to a map with the area highlighted

• We believe Dan Moret made that happen

• Kenna and Margaret can work on that part

• Stack Map was discussed. 

Action Items

• Lucinda: Schedule another meeting (with reminder!)

• Lucinda: Send out rough draft of brochure map for final approval

July 20, 2022

Lucinda, Uta, Rachel, Laura, Teresa

Group met to discuss updating the master map file for AY2022-2023. We took large printouts of the current map and added updates and changes as a group. Discussion points that came up during the meeting:

• Agreed this should be done annually

• Discussed the various ways this map template could be used: Brochure, website, kiosk, study rooms, art tour, study areas, Primo, directories, safety map, etc.

• Discussed which icons should be included for each purpose and how we could simplify whenever possible to keep the maps "clean".

• Discussed the need to make sure the maps are properly integrated to Primo when uploaded to the website.

Action Items:

• Lucinda will combine the maps and send out a new copy to the group with the changes marked.

• Uta will reach out to LEAD to get more input

• Lucinda will talk to ETS about inviting them to the next meeting. 

• Lucinda will set another meeting.