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1. Welcomed Dan and Kirsten to the safety committee
2. Library Incident Campus Communication
   1. Don discussed the need to have a system to communicate library incidents that impact the campus as a whole - like power outages or cyber attacks
   2. We also need to incorporate this into the Disaster Recover Plan
   3. Point person for OSU Libraries is Dan Moret with Don Frier as the backup. They would communicate library issues to the OSU campus and users as needed
   4. Beth Filar-Williams is the point person for LEAD, who manage the main public service desks and building opening/closure. Victoria Heiduschke also will have access to social media.
   5. Bryan will create a draft for the dPlan information concerning commucation through Dan Moret
3. Power Outage Bulding Evacuation Procedure
   1. discussed revising our power outage procedures to include building evacuaton without closure
   2. library administration decides if and when this occurs, and after that the evacuation procedures would begin
   3. issues include
      1. PA announcement - what should it say? Should be directed to library patrons.
      2. Staff will be allowed to stay in the building if evacuated, up to dept/unit on who should leave. Do we need dept. input on this issue?
      3. All library patons (non-staff) would need to leave the building until cleared for re-entry
      4. If a closure is decided, need to transition to closing. Will need to allow staff access to their work spaces. Library patrons would not be allowed to re-enter. What if they left personal items in the library?
      5. An email should be sent to staff with the latest information. Most have mobile phones.
      6. during the evacauation we need to keep non-library people out - by checking id's? Circulation staff and students will be serving as door monitors.
   4. committee will put a draft together at next meeting
4. Incident Report Form (New)
   1. Don created a new Incident Report Form based in Qualtric's that is much more user friendly
   2. He has a few revisions to do but overall has worked well
   3. Anyone should have access to the form, either through the onid login library intranet, the library policies page or the Safety Wiki site.
   4. Don shares reports with the safety committee on a need to know basis
   5. Service Desk (SMS/Computer Help) need to be in the loop regarding indident reports. Don will speak with Ed Ostrander.
5. Pocket Emergency Response Plan
   1. Katie has the pocket plan almost finished and Dan and Kirsten updated information
   2. Bryan will work with Katie and pulling dPlan information into the pocket plan
   3. Bryan will contact SCARC and Collections to see if they can help with the salvage priorities section
   4. Process for pocket plan and dPlan has been slow but should improve was summer is here