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- closing a room due to damage or regularly scheduled maintenance
- extended hours during the weekend between dead week and finals week.
- limiting how far out in advance a room can be reserved
If the hours are not being pulled correctly, contact Unlicensed user, the hours coordinator. If he is not available and Open Room is having significant issues, contact ETS.
Hours are manipulated using two different functions within Open Room.
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- At the bottom of the page you will see a button that says "New Cleaning Record". Click this button.
- The panel will give you several options to set:
- Start and End date: You can set either a specific set of dates or regularly repeating days such as every Tuesday.
- Start and End times
- Rooms: You can select individual rooms or an entire floor.
- Once you have filled in the necessary fields, click the "Save" button at the bottom of the page.
- Important notes:
- Because you cannot have more than one cleaning time set per day, you will need to set the cleaning times form weeks 1-9, Dead week, Extended Hours, and Finals Week. Even though the hours for Dead Week and Finals Week are the same, you can't set it as one two week period because it will overlap the Extended Hours weekend and not allow you to set a separate cleaning schedule for that weekend.
- Be sure to read how to set extended hours below before setting them. It is a multi-step process that must be done in a specific order.
- Once you have set the cleaning schedule and the extended hours, it should look like this when you are done:
Setting Extended Hours
Open Room is not able to close a room and then open a room up again in the same 24 hour period. As a result Open Room is unable to adjust for the library closing at 3 am then opening again at 10 am. The workaround involves both the "Hours" function and the "Cleaning" function.
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- Go to Hours in Open Room.
- In the hours function, set all rooms to be open 24 hours for the Friday, Saturday, and Sunday between dead and finals week.
- In the cleaning function, set all rooms to be "cleaned" (closed) from 3 AM - 10 AM for the Friday and Saturday between dead and finals week.
- This is a good time to also set the cleaning hours for the rooms for dead and finals week.
- Double check your work by looking at the schedule on those dates on the Front Page.
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Here's what it would look like:
Closing a room for repair
Sometimes a room must be closed for maintenance or damage. For detailed instructions on how to do this, go to closing a study room.
Put this part under a troubleshooting heading:
The hours should always be up to date because they are pulled from the main hours website. If the hours are incorrect, contact Matthew Schuck. He is the hours coordinator in Circulation. For emergencies, contact ETS