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Rooms are only set to be available one term at a time. This prevents people from making advanced reservations into the next term.
- Typically towards the end of finals week is a good time to open the rooms for the next term.
- The first hour setting on the hours page has dates for the rooms to be closed.
- It is set for the first day of the following term until about three years out.
- Each term, you will need to adjust the dates in this hours setting.
- At the end of the term, set the cleaning hours and extended hours for the following term as well.
Setting Cleaning Hours
Cleaning hours allows you to close a room for a few hours a day to allow for cleaning. While it may be tempting to use this to temporarily close a room due to maintenance, this feature can only be set once per day per room. We need this feature for cleaning so don't use it for other reasons (except during extended hours).
All the study rooms are cleaned two times a week. The cleaning schedule is coordinated by ABM (the custodial company for the library) and the building manager of the library. Most of the term, all rooms are cleaned during the same time frame. During Dead week and Finals week, we split the schedule so that there are always rooms available to reserve in advance. Currently the cleaning schedule is as follows:
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- Before you open the rooms for summer term, set 5th floor to be "closed" all of summer term using the "Hours" function in the Admin panel.
- Then adjust the dates of the "all rooms closed" hours setting. It should be the line of set hours on the page. Start date should be the day after summer term ends. End date should be about 3 years out.
Closing a room for repair
Sometimes a room must be closed for maintenance or damage. For detailed instructions on how to do this, go to closing a study room.