Page Comparison

Overview

• Credentials are the tool someone uses to unlock an electronic lock. 
• Credentials can come in many forms.
• Creating a credential is a multi-step process. 
• At Valley Library we use:
  • Personal Identification Numbers (PIN
  • Proximity Credentials 
    • Key cards
    • Fobs

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• Key cards

  • Study rooms, Research rooms and Classrooms use Key cards
  • The key cards are purchased by LEAD and kept by the Room Coordinator
  • They are labeled using a label maker and a record is created in Alma and Open Room for these credentials.
  • Key cards are checked out to patrons at the Circulation desk.

• OSU ID cards

  • Used primarily by OSU staff. We do not use this credential for student workers, unless they request it.
  • OSU ID cards have a proximity chip in them that can be utilized as a credential for Valley Library locks.
  • Cards are programmed using the card's hotstamp and facility code.
  • The hotstamp and facility code can be looked up by OSU ID number through a prox lookup website. Access to this website must be requested.
  • Using this data, a credential is created in the software and programmed into the door locks.

• Key fobs

  • Used primarily by departments. Examples include:
    • DAS, Honors College, Information Desk.
  • The Room Coordinator has a supply of key fobs that can be programmed as credentials.
  • These are generally labeled with a key tag.

• Personal Identification Numbers (PIN)

  • PINs are issued primarily to students workers.
    • They are always given an expiration date
    • Room Coordinator checks in with Student worker managers each term to update credentials as needed.
    • Room Coordinator keeps a spreadsheet of credentials issued to Student workers.
  • PINS are also issued to new staff as a temporary credential. 
    • Room Coordinator will create a batch of PIN credentials
    • When the Building Library Spaces Planning Manager has approved an access request, the Room Coordinator will receive a copy of the completed access request.
    • The Room Coordinator will then email a temporary PIN to the new employee's supervisor.
    • Room Coordinator will create a permanent credential for the new staff member. The Room Coordinator will deactivate the the PIN when issuing the permanent credential.
    • Permanent credentials are programmed into the locks once a month. 

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