Important Links

Access Request Form

Key and Access Policy

Requesting Keys

Managers

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Steps for requesting keys/access

• Building Access requests must be initiated by an employee's supervisor. Employees cannot request their own access.
• Requests are initiated by completing the online Access Request form linked above.
• Supervisors are required to enter employee information including name, department, position title and OSU ID number.
• The form is for both physical keys and electronic lock access. If the supervisor is uncertain about which areas to request, please refer to the tables below outlining standard and non-standard areas of access for each department.
• Submit the request to the Building Manager.
• Once the Building Manager has approved the request, keys will be ordered and electronic locks will be programed.
• A DocuSign form will be initiated by the Building Manager for the employee to sign acknowledging OSULP's access policy.
• The employee will complete the DocuSign form after they have picked up their keys.

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Grad Commons Staff: Exterior and Interior Loading Dock doors, Staff Lounge (3779), 6th floor Consultation rooms, 6th floor Classroom, 6th floor Grad Commons offices as needed.

Employees

• Your supervisor will submit a request to the Building Manager
• Building Manager will submit a request to the Key Shop.
• The employee will receive an email from the Room Coordinator with information about:
  • a temporary PIN
  • instructions for accessing electronic locks until the Room Coordinator has updated the locks with the employee's OSU ID card
  • information about the keys that have been ordered for them and what spaces those keys access
• The employee will receive an email from the Key Shop when the key is ready to be picked up.
• After The employee will receive an email to sign from DocuSign for this Access Request to be completed after the employee picks up their keys, the employee will complete .
  
  • The employee will enter the duplicate numbers from their issued keys into the form and sign the
  access request
  • form
  acknowledging receipt of their keys
  • .
  • By signing, the employee acknowledges their responsibility for their keys and Valley Library Key and Access policy.
  • This A hard copy will be kept in the employee's personnel file.
  Employee will receive a temporary PIN to use for the
• electronic locks until the Room Coordinator has updated the locks with the If the employee's OSU ID card .If the employee's card doesn't work, is lost, or the employee gets a replacement OSU ID card, the employee needs to notify the Room Coordinator.

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• Building Manager will review the Access Request form and approve or deny request. If there are any discrepancies with the request, the Building Manager will contact the Room Coordinator or requesting manager to clarify.
• With the assistance of the Room Coordinator, Building Manager will request physical keys from the Key Shop, ensure electronic lock access has been granted, and initiate the DocuSign form outlining OSULP Building Access policy for the employee to sign.
• Once the DocuSign form has been completed and signed, the Building Manager will print a hard copy of the signed document and place it in the employee's personnel file.
• Building Manager will maintain the Valley Library's records of issued building keys.

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