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- Alarms – Primary Contacts: Christopher Reinhart or Noah Williams. Alarms is a part of the Electric shop which means Scott Drahn is the supervisor. Alarms handle any alarms in the building (alarm panels, emergency exit alarms, fire alarms, etc.)
- Carpentry – Primary Contact: Kevin Christman. Carpentry handles anything relating to hanging stuff, mounting white boards in office and study room, earth quake strapping, door adjustments, etc.
- Key & Access – Primary Contacts: Joe Tibbets or Mike McKibben. They handle lock repairs, door handle repair, loading dock door, study room door locks, re-keying the core on doors, and key questions
- Electrical – Contact Scott Drahn or Chad Garner for any electrical needs including wall and floor electrical outlets, door sensors and motors, lighting issues beyond bulb replacement, or any electrical wiring. We do not repair anything electrical including outlet covers.
- Elevators – Service for elevators is contracted out to Otis. Contact Facilities and they will contact Otis for any elevator issues. The elevator tech who normally services the elevators is Schowen Cantrell.
- HVAC – Contact Jason Lay. Room temperature is usually set at 68-72 degrees which is the standard university temperature setting
- Plumber – Contact Faculties Services if sinks are leaking, instant hot water not working, toilet/urinal not working, clog sinks, etc.
- Landscaping – Contact Landscaping for Power washing. The loading dock gets power wash in early spring when the weather is dry to remove any dead leaves and debris. The front of the library (quad/pavers) is done during the summer. Landscaping will take remove leaves from the loading dock and trim bushes that are blocking the emergency exit.
- Paint Shop – Charles Vale is the main contact. The paint shop will patch and paint, paint offices, paint study rooms, or any project that requires painting. Each year the library receives a bi-annual paint job provided by facilities. The bi-annual paint job is provided every 6 months in June and in December with 40 hours. Use the 40 hours to patch and paint any damage public space. Index to charge for additional paint jobs is JIS071Library Spaces unit does an inventory of patch/paint work to be done and submits to Facilities for scheduling. This is usually done during Fall term so painting can be scheduled for Winter term.
Send building reminder at the beginning of each term:
Good Morning,
On December 16, the Corvallis Fire Department conducted an annual fire inspection on the library. The inspection went well. Here are a few reminders from the fire department and other building reminders.
Power strips/surge protectors – If you have any power strips/surge protectors daisy chained to one another you will need to un-do them. Surge protectors/power strips need to be plugged directly into a wall outlet/s and cannot be chain linked to one another.
Household coffee pots – There is no longer a prohibition of coffee pots in offices, however the University discourages the use of non-commercial labeled units and encourages a commercial grade unit in break rooms only.
Personal Heater – If you are using a personal heater in your office space, the heater needs to be placed in the middle of your office away from combustible materials like paper/recycling. Personal heaters should not be placed underneath your desk while in use. If your heater does not have a shutoff timer, remember to turn off the heater before you leave your space.
***Using person heaters in your space will affect the temperature in the surrounding offices around your area. The temperature in the library is set at 68-72 degrees (standard comfortable level). Wall sensor will pick up the heat (temperature difference) and have the main HVAC deliver cooler air affect all offices in the area. We discourage the use of personal heaters so that the temperature is constant in all office space. Temperature adjustments can be controlled and adjusted with the main control done by Facilities Services. ***
Floor Lamps
The only prohibition for floor lamps is that if they contain a halogen bulb it has to be adequately covered by a screen/cage.
Office Cleanliness – Please keep combustible materials (paper, recycling, cardboard) away from power outlets. Small green recycling bins for office space and yellow recycling bags for department recycling can be obtained from Campus Recycling.
Other reminders
Key requests –Rachel Burgess, rachel.burgess@oregonstate.edu, 541-737-8914, is now the point person for key requests. Please see Requesting/Returning Building Keys when requesting keys.
Name badges –Please wear your name badge (including student workers), they have been provided for your safety and security.
Recycling – If you notice that recycling bins are overflowing please feel free to call or email recycling for an extra pick up and they will likely be here the next day if not sooner. (737-2925 or http://recycle.oregonstate.edu/pickup.cfm)
***Office Cardboard recycling is not pick up by Campus recycling. We have a recycling container in the loading dock where departments can recycle cardboard. Small office/cubicle green recycle containers should be emptied on your own into the larger ones that recycling picks up.
Surplus Items – Surplus will pick up items from wherever the items are (given adequate directions), please do not use the freight elevator waiting area or loading dock for these items unless an exception has been approved.
Kitchenettes on 4th floor – Cleanliness of the 4th floor kitchenettes (fridges, microwaves and dishwasher) is monitored by the "4th floor committee," if you would like to volunteer to be on this committee or volunteer to clean one or both of these areas please contact me. The committee gets a volunteer to clean these areas several times a year.
Cleanliness of the microwaves is directly related to the number of spills that are not cleaned up right away. Please do your part if you make a mess.
The staff lounge, on 3rd floor, is monitored by the library staff association with similar guidelines for the fridge, microwaves and dishwasher.
Thank you for your help and please let me know if there is something that needs attending to.
Painting reminder message
Good Morning,
Please remember to let me know if there are painting projects taking place in the library so that I can provide advance notice that there will be painting in the library. Faculty and staff are sometimes sensitive to the paint fumes and may need to make arrangements to not be in the area. Paint used in the library should have a low or no VOC (Volatile Organic Compound) rating . VOC are solvents that get released in the air as the paint cures.
If you have a project in a small or enclosed area and need to borrow a fan to help air out the area please contact me.
Thank you for your assistance in this matter.
Art cleaning
The art is cleaned each year during the summer by 1 or 2 student worker. Rachel has the proper supplies students can used to clean the art. The two art piece located in the Java 2 stairs is cleaned by Facilities Services, 7-2969. Facilities will bring a lift and do the cleaning.
Office/space renovation, furniture needs, and reconfiguration
Contact Office World. Office World is located in Eugene Oregon that provides the University with Herman Miller furniture for offices and study spaces in the library. Contact Todd Martin, Sales Representative, 541-687-9704, toddmartin@officeworld.com. Todd will provide a quote and a CAD drawing for any project.
Office Chairs purchasing/trial
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Paver Engraving
Exec Assistant will contact donors who have given gifts $1000+ to the OSU Library. Paver engraving takes place during spring and/or summer when the weather is dry for the company in Portland to come out. Once the engraver have been scheduled, contact Transit and Parking Services a day in advance to remove the bollards on the Jefferson side of the library so the paver company can get their equipment through. Contact at TPS is Hank Kemper, Hank.Kemper@oregonstate.edu
Willamette East and West folding wall repair
Get a quote first and then get Kerrie's approval on any wall repair.
Schedule a time with the repair technician and make sure the rooms are available. Book the rooms for the whole day because it takes 4-5 hours usually to get the repair done. To reserve the Willamette rooms go to: http://osulibrary.oregonstate.edu/instruction/roomreserve.html.
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