| Table of Contents |
|---|
Overview
- Credentials are the tool someone uses to unlock an electronic lock.
- Credentials can come in many forms.
- Creating a credential is a multi-step process.
- At Valley Library we use:
- Personal Identification Numbers (PIN
- Proximity Credentials
- Key cards
- Fobs
...
Doors
- This is used primarily in the facilities for 1st, 5th, and 6th.
- Credentials for a door must be assigned to a user.
- Because the rooms are used by multiple patrons, it is not realistic to give each patron their own credential to use the room.
- Instead, the door becomes the user.
- Credentials for the room are then assigned to the room's door.
- Each door is given two credentials (copy 1 & copy 2).
- These are the key cards we check out at the Circulation desk.
- We could use Circulation as the user, but then Circulation would have hundreds of credentials, and that isn't practical either.
Keys
- This group is for credentials that aren't always assigned to a real person but aren't part of a large enough group to have its own user group.This group is used in a variety of ways. It includes:
Credentials used by Circulation including - master key cards
- freeze and toggle credentials credentials for Valley Library classrooms (not Grad Commons)are used as shared assets.
- This group is for credentials that aren't always assigned to a real person but aren't part of a large enough group to have its own user group.This group is used in a variety of ways. It includes:
- It includes:
- Key cards in the Circ locked closet such as master key cards for rooms, freeze and toggle credentials, and circulating staff credentials.
- Credentials for outside departments like Campus Printing and Mailing.
Types of Credentials by User Groups
Key cards
- Study rooms, Research rooms and Classrooms use key cards
- The key cards are purchased by Library Spaces and kept by the Room Coordinator
- They are labeled using a label maker and a record is created in Alma for these credentials.
- Key cards are checked out to patrons at the Circulation desk.
OSU ID cards
- Used primarily by OSU staff. We do not use this credential for student workers, unless they request it. (COVID-19 Exception–Student workers now use ID cards as their credential because they need exterior door access to the loading dock.)
- OSU ID cards have a proximity chip in them that can be utilized as a credential for Valley Library locks.
- Cards are programmed using the card's hotstamp and facility code.
- The hotstamp and facility code can be looked up by OSU ID number through a prox lookup website. Access to this website must be requested from the ID Center.
- Using this data, a credential is created in the software and programmed into the door locks.
Key fobs
- Used primarily by departments. Examples include:
- DAS, Honors College, Information Desk.
- The Room Coordinator has a supply of key fobs that can be programmed as credentials.
- These are generally labeled with a key tag.
- Used primarily by departments. Examples include:
Personal Identification Numbers (PIN)
- PINs are issued primarily to students workersas temporary credentials.
- They are always given an expiration date
- Room Coordinator checks in with Student worker managers each term to update credentials as needed.
- Room Coordinator keeps a spreadsheet of credentials issued to Student workers in the Restricted Drive. PINS are also issued to new staff as a temporary credential.
- Room Coordinator will create a batch of PIN credentials
- When the Library Spaces Planning Manager has approved an access request, the Room Coordinator will receive a copy of the completed access request.
- The Room Coordinator will then email a temporary PIN to the new employee's supervisor.
- Room Coordinator will create a permanent credential for the new staff member. The Room Coordinator will deactivate the the PIN when issuing the permanent credential. Permanent credentials are programmed into the locks approximately once a month, more often if needed. .
- Tracked on a spreadsheet managed by the Room Coordinator.
Credential Functions
When credentials are being created, they can be assigned different functionality. Select a function from the drop-down menu.
...