Overview

There are a total of 89 locks in the library that require their batteries to be changed annually. This includes:

• Group Study rooms
• Grad Commons Research rooms
• Small Classrooms (1420, 5420, and 6420)
• Willamette East & West
• Autzen
• Several staff areas

The exception is room 1563: the lactation room. This lock is managed by Childcare and Family Resources.

Four AA batteries are required per door. With a total of 89 rooms, a complete battery change requires 356 batteries. The process takes approximately 8 hours. Rooms do not have to be reprogrammed after a battery change.Electronic locks are battery operated which means the batteries need to be changed regularly. However, not all locks are equal in usage and priority of access. If a study room lock dies unexpectedly, it isn't nearly as problematic as the locks in the loading dock area. The schedule of maintenance takes these factors into consideration. Additionally, the Valley Library is not responsible for maintaining all of the electronic locks in the building. Some are managed by other groups. This page outlines:

• Which locks are maintained by The Valley Library
• Schedule of maintenance
• How to replace batteries
• Troubleshooting tips

Locks managed by other units

SMS

• 1420
• 2035

Childcare and Family Resources

• 1563–Lactation Room

Maintenance Schedule

Every 2 months

• Both locks in the loading dock area (2711)
• Currently the first week of odd numbered months

Every 3 months

• Locks for all other staff areas
• Currently scheduled the first week of September, December, March, and June.
• Note that twice a year staff locks and the loading dock locks are changed at the same time.

September

• Research room and study room locks are changed the first week of September.
• This ensures the batteries are freshest during our busiest time of year, beginning of Fall term.
• Staff areas and the loading dock locks are also changed in September which means every electronic lock should have the batteries changed during the first week of September.

Annual Summer Unlock

Lock Maintenance

• Locks must be programmed by the Room Coordinator as needed to ensure staff and patrons have appropriate access to the spaces.
• Batteries need to be changed annually in all door locks.
• If a lock is malfunctioning, the Room Coordinator must do troubleshooting to determine the cause of the malfunction.
• Maintaining spec files on all electronic door locks in the building.

• Annually

  • Summer term unlock the 5th floor study rooms

Battery replacement for CM Series lock (old locks)

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• Check-off form
• Philips head screwdriver
• 4 AA batteries per lock
• Master Key card for New locks

Steps to replace batteries

• The battery compartment is located under the interior latch, secured by one Philips head screw. 

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