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For Circulation policy information, please refer to the Circulation wiki Classrooms page
Overview
Multiple, but not all, aspects of the classrooms are managed by the Classroom Coordinator. Unlike some of the other spaces in Valley Library, classroom management is a cooperative effort between multiple departments. Areas of classroom management include:
- Reservations
- Electronic lock management
- Circulation of key cards
- Technology
- Signage
- Policy
Additionally, because each classroom serves a different need, how management responsibilities are assigned is unique to each classroom. While there is some crossover, there are also many differences. Understanding how a classroom is used makes it easier to understand how it is managed. To see a detailed breakdown of how each room is managed, please refer to the Classroom ManagementReservations Coordinator wiki page.
Schedule of
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Classroom Reservation Coordinator Duties
Daily
- Check classroom email accounts and process reservation requests.
As Needed
Create replacement key cards (non-functioning or physically damaged) for classrooms.Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
Weekly
Inspect key cards for peeling/worn labels or barcodes if needed.
Per Term
Audit the Alma records for billed key cards that can be withdrawn. Cards can be withdrawn if it has been 1 year since the patron has been billed.
Annually
- Each summer set "Open Study Hours" on the classroom calendars for Autzen and the Willamettes for the next academic year.
Room Reservations
- Checking classroom email daily, at least twice per day.
- Following classroom usage guidelines when responding to reservation requests
- Ensuring that the classroom calendars are up-to-date and accurate.
Lock Maintenance
- Replacing batteries in door locks. This should be done once per year for classrooms.
- Program locks for staff access as needed and keep detailed records of issued credentials.
- Troubleshooting lock issues.
- Maintain documentation of lock specs.
Key Card Replacement
- Creating a Credential
- Processing the Credential
Room Maintenance
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Room Maintenance
Room maintenance is handled primarily by the Library Maintenance Coordinator. However, you may receive reports of damage and/or need to move reservations to accommodate maintenance.
- Coordinate with Building Coordinator and/or the person assigned to monitoring the "Library maintenance" email account for monitoring reports of classroom damage.
- Once per term check the rooms' condition for extensive damage.
- Maintain documentation of room specs and furniture configuration.
Helpful Links
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