Library conference rooms are booked through Microsoft Outlook. Availability and ability to book these rooms are explained here, as well as their location and a list of the available technologies in those rooms. The library does not have a specific policy regarding how these rooms are to be used, though we do request that employees do not use these rooms for individual or online meetings. If a quiet space is required for an online meeting, we ask that you utilize the hotelling hotel offices available in the library. The library's Staff Room is booked in the same way as a conference room, though there is no expectation that people will check on the room's availability before using that space.
...
Microsoft Outlook functions differently depending on if you are using it on a PC, Mac, or via the web version (AKA - webmail). These directions are purposefully generic to allow anyone using any of these three platforms to reserve a conference room. Images are from the PC version of Outlook.
- Open your calendar in Outlook.
...
- Click the open calendar button, selecting "from room list" to search for a library calendar. All library calendars have the prefix of Vlib associated with them, so if you type Vlib in the search box, you will get a complete list of conference rooms. Often the abbreviation of "Conf." is appended to conference rooms, as is shown in the example here.
...
- Open the room calendar to view its availability. Sometimes you may have to check multiple conference room calendars to find one that works for your appointment date and time.
...
- Once you have found an available conference room, open up the appointment you have scheduled, or create a new appointment for the meeting you are scheduling on your own calendar.
- Click the button to invite attendees
...
- , so that you can invite the conference room to the meeting by searching in the global address book so that it appears in
...
- the "To" field of your calendar invite.
...
- You will notice the location of the meeting will default to that conference room.
- If there are no conflicts on the calendar for that room, it will auto-accept your invitation and your appointment will appear on the conference room's calendar.
What do the conference rooms have?
...