2022-2023 The Nishihara Family Classroom Naming Group
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- November 17, 2022 ~ admin briefing announcement of room naming
- November 18, 2022 ~ launch of the group (Rachel B, Natalia, and Jane)
- December 2, 2022 ~ meeting with Janet
- January 2023
- Jan 25th ~ meeting with Janet to regroup about the next steps
- meeting with ETS about the website page about the room
- February, March, and April
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- draft reviewed 2/16 and finalized 3/8
- COMPLETED March 2023!
- draft reviewed 2/16 and finalized 3/8
- develop libguide content (done by early March for initial sharing with updates in April for promotion of the May event)
- COMPLETED (i.e. published) March 2023! (will add more content about the event as details are finalized)
- plan the May event
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
04/05 (Wed) 10am Promotion Check-in (NF and DP); zoom
04/12 (Wed) 11AM Room Set Up Planning (all of us); meet in-person in the classroom- special occasions order
- catering order
- location for QR code or other info directing people to the libguide
- set time and logistics for ribbon cutting and determine to promote that time or not
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- May 12, 2023 (Friday) Public Naming Celebration, 3-5pm
- May 1 (Mon) ~ To Dos Check in Mtg - DP, NF, AH, and RW; zoom
- May 10 (Wed) ~ in-person final walkthrough and check in mtg - DP, NF, AH, RW, and RB
- Summer 2023 ~ signage and floor maps updates (pamphlets and the website)
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- Committee for the event
- Diana, Natalia, Angela (admin), and Rachel B (spaces)
- DATE: Friday May 12th 3-5pm
- 12/02 confirmed with Janet re: the idea for a May dedication event
- 12/02 confirmed with Janet re: the idea for a May dedication event
- Event Ideas
- Open house event with food and beverages
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon
[note in the promotional material when this will happen]
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon
- photographer for the event = Robin and other students
- guestbook
- slide show - powerpoint on loop to play on the screen
- family photo slides show on loop on the screen during the event? Janet will think about it
- photo slides of the room set up as a classroom ~ need photos of the room
- zoom component ~ no, no zoom component for this event
- Open house event with food and beverages
- Event Logistics
- book the room (Diana - done 03/13!)
- send a save the date with a calendar appt to all F/S
- place catering order, along with table needs- DONE by Angela! NishiharaClassroomDedicationMay12thCatering.pdf and NishiharaClassroomDedicationMay12thRental.pdf
- $965 (out of budget $1,000 from AMD)
- $655 for food for 100 people
- $100 for linen
- $100 on rental of tables (10 tables about about $12)
- $110 drop off and pick up ($55 each way)
- $655 for food for 100 people
- $965 (out of budget $1,000 from AMD)
- slideshow (and maybe some music)
- Janet will give us some images - if Janet does not provide images then NO slideshow
- DP and NF will create the slideshow (see Graphics / Social Media folder)
- Janet will give us some images - if Janet does not provide images then NO slideshow
- centerpieces for the table (Robin)
- 11 will be cut & placed on little standees
- we asked Janet for more info about the crest - she has none
- gifts for Janet and family
- scan of watercolor of a painting and print by Media Hub (Rachel and Robin); frame donated by Angela - picture has been ordered via media hub
- for the family (25) ~ little cards with the crest and date of the event; print via printing and mailing (Robin and Angela)
- bouquet of flowers (Diana or Natalia will donate)
- plan the program
- maybe prior to the event? 15 min early? or 3:10pm short ribbon cutting time right in front of the room for a quick photo op and then move inside the room for the dedication
- 3:15pm AMD speech (mic for check out) + gift Janet the flowers and the frame (Angela and RB will chat with AMD - AMD is good to go on developing a script/speech)
- photographer for the event
- Robin and Rox will be present; we'll need photo releases signed
- whiteboards for question about the room (for Diana, Natalia, and Jane article)
- "guest book"
- little cards to leave around the room (Angela) + little pencils
- book the room (Diana - done 03/13!)
- Event Promotion
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
- Diana P's March meeting with Robin:
- Diana explained the event and asked Robin to use the crest not the photo of her
- Robin was added to the slack channel
- social media posts via OSUL Facebook and Instagram (Robin) - one week before the event (sometime in the first week of May) - social media is scheduled the 4th, 8th, 11th, & 12th - DONE as of 04/24
- kiosks slides in the library; also post in some other buildings on campus, as they are able - Robin and his team take care of this - DONE as of 04/24
- flyers dropped off to UHDS - DONE as of 04/24
- Event info on the May 2023 OSULP Newsletter
- Diana P's March meeting with Robin:
- AFAPC and APCC listservs and networks - they have so many events on their calendar that they tend to promote events a week in advance; this event WILL be on the May calendar of events for the APCC
- share Robin created social media posts with the APCC (DP) - DONE
- share Robin created social media posts with the AFAPC (DP)
- share Robin created social media posts with the APCC (DP) - DONE
- OSU Today - will share 3 days before the event (Angela)
- All F/S email(s) (NF - calendar invite sent 03/13)
- OSULP Donors/Friends lists - May 5th Open House - admin will invite folks (Angela)
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
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