Page Comparison

2022-2023 The Nishihara Family Classroom Naming Group

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• November 17, 2022 ~ admin briefing announcement of room naming
• November 18, 2022 ~ launch of the group (Rachel B, Natalia, and Jane)
• December 2, 2022 ~ meeting with Janet
• January 2023
  • Jan 25th ~ meeting with Janet to regroup about the next steps
  • meeting with ETS about the website page about the room
• February, March, and April
  • submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
    • draft reviewed 2/16 and finalized 3/8
      
    • COMPLETED March 2023!
  • develop libguide content (done by early March for initial sharing with updates in April for promotion of the May event)
    • COMPLETED (i.e. published) March 2023! (will add more content about the event as details are finalized)
  • plan the May event
    • 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
      04/05 (Wed) 10am Promotion Check-in (NF and DP); zoom
      04/12 (Wed) 11AM Room Set Up Planning (all of us); meet in-person in the classroom
      • special occasions order
      • catering order
      • location for QR code or other info directing people to the libguide
      • set time and logistics for ribbon cutting and determine to promote that time or not
• May 12, 2023 (Friday) Public Naming Celebration, 3-5pm
  
  • May 1 (Mon) ~ To Dos Check in Mtg - DP, NF, AH, and RW; zoom
  • May 10 (Wed) ~ in-person final walkthrough and check in mtg -  DP, NF, AH, RW, and RB
• Summer 2023 ~ signage and floor maps updates (pamphlets and the website)

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• Committee for the event
  • Diana, Natalia, Angela (admin), and Rachel B (spaces)
• DATE: Friday May 12th 3-5pm
  • 12/02 confirmed with Janet re: the idea for a May dedication event
    
• Event Ideas
  • Open house event with food and beverages 
    • only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon [note in the promotional material when this will happen]
  • photographer for the event = Robin and other students
    
  • guestbook
  • slide show - powerpoint on loop to play on the screen
    
    • family photo slides show on loop on the screen during the event? Janet will think about it
    • photo slides of the room set up as a classroom ~ need photos of the room
      
  • zoom component ~ no, no zoom component for this event
• Event Logistics
  •  book the room (Diana - done 03/13!)
    
  •  send a save the date with a calendar appt to all F/S
  •  place catering order, along with table needs- DONE by Angela! NishiharaClassroomDedicationMay12thCatering.pdf and NishiharaClassroomDedicationMay12thRental.pdf
    
    • $965 (out of budget $1,000 from AMD)
      
      • $655 for food for 100 people
        
      • $100 for linen
      • $100 on rental of tables (10 tables about about $12)
      • $110 drop off and pick up ($55 each way)
        
  •  slideshow (and maybe some music)
    
    •  Janet will give us some images - Janet did not give any images
      
    •  slideshow - one slide, the crest (Robin)
  •  centerpieces for the table (Robin)
    •  11 will be cut & placed on little standees
      
    •   we asked Janet for more info about the crest - she has none
      
  •  gifts for Janet and family
    
    •  scan of watercolor of a painting and print by Media Hub (Rachel and Robin); frame donated by Angela - picture has been ordered via media hub
    •  for the family ~ little cards with the crest and date of the event; print via printing and mailing (Robin and Angela)
    •  bouquet of flowers (Natalia will donate)
  •  plan the program
    •  3:15pm AMD speech (mic for check out) + gift Janet the flowers and the frame (AMD is good to go on developing a script/speech)
      
  •  photographer for the event
    •  Robin and Rox will be present
    •  weWe'll need photo releases signed- green dots if you don't want your photo taken
      
    •  Polaroid camera for self-taken photos
  •  whiteboards for question about the room (for Diana, Natalia, and Jane article)
  •  "guest book" box
    
    •  little cards to leave around the room (Angela) + little pencils
• Event Promotion
  •  OSULP graphic design and OSULP social media (Diana will submit request - DONE)
    
    •  Diana P's March meeting with Robin:
      •  Diana explained the event and asked Robin to use the crest not the photo of her
      •  Robin was added to the slack channel
      •  social media posts via OSUL Facebook and Instagram (Robin) - one week before the event (sometime in the first week of May) - social media is scheduled the 4th, 8th, 11th, & 12th - DONE as of 04/24
        
      •  kiosks slides in the library; also post in some other buildings on campus, as they are able - Robin and his team take care of this - DONE as of 04/24
        
      •  flyers dropped off to UHDS - DONE as of 04/24
        
      •  Event info on the May 2023 OSULP Newsletter
  •  AFAPC and APCC listservs and networks - they have so many events on their calendar that they tend to promote events a week in advance; this event WILL be on the May calendar of events for the APCC
    
    •  share Robin created social media posts with the APCC (DP) - DONE
      
    •  share Robin created social media posts with the AFAPC (DP)
      
  •  OSU Today - will share 3 days before the event (Angela)
  •  All F/S email(s) (NF - calendar invite sent 03/13)
    
  •  OSULP Donors/Friends lists - May 5th Open House - admin will invite folks (Angela)
    

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