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For Circulation policy information, please refer to the Circulation wiki Classrooms page /wiki/spaces/LEAD/pages/55221461
Overview
Multiple, but not all, aspects of the classrooms are managed by the Classroom Coordinator. Unlike some of the other spaces in Valley Library, classroom management is a cooperative effort between multiple departments. Areas of classroom management include:
- Reservations
- Electronic lock management
- Circulation of key cards
- Technology
- Signage
- Policy
- Policy
- Documentation
Additionally, because each classroom serves a different need, how management responsibilities are assigned is unique to each classroom. While there is some crossover, there are also many differences. Understanding how a classroom is used makes it easier to understand how it is managed. To see a detailed breakdown of how each room is managed, please refer to the Classroom ManagementReservations Coordinator wiki page.
Schedule of
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Classroom Reservation Coordinator Duties
Daily
- Check classroom email accounts and process reservation requests.
As Needed
Create replacement key cards (non-functioning or physically damaged) for classrooms.Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
Weekly
Inspect key cards for peeling/worn labels or barcodes if needed.
Per Term
Audit the Alma records for billed key cards that can be withdrawn. Cards can be withdrawn if it has been 1 year since the patron has been billed.
Annually
- Each summer set "Open Study Hours" on the classroom calendars for Autzen and the Willamettes for the next academic year.
Room Reservations
- Checking classroom email daily, at least twice per day.
- Following classroom usage guidelines when responding to reservation requests
- Ensuring that the classroom calendars are up-to-date and accurate.
Lock Maintenance
- Replacing batteries in door locks. This should be done once per year for classrooms.
- Program locks for staff access as needed and keep detailed records of issued credentials.
- Troubleshooting lock issues.
- Maintain documentation of lock specs.
Key Card Replacement
- Creating a Credential
- Processing the Credential
Room Maintenance
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Room Maintenance
Room maintenance is handled primarily by the Library Maintenance Coordinator. However, you may receive reports of damage and/or need to move reservations to accommodate maintenance.
- Coordinate with Building Coordinator and/or the person assigned to monitoring the "Library maintenance" email account for monitoring reports of classroom damage.
- Once per term check the rooms' condition for extensive damage.
- Maintain documentation of room specs and furniture configuration.
Documentation
- Maintain the Classroom Reservation Coordinator pages.
- Maintain the Classroom page in the Library Spaces wiki.
Helpful Links
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