...

Electronic Locks: Types, Location and Ownership 

There are currently 4 3 different models of electronic locks in Valley Library. Valley Library is responsible for programming most, but not all of the locks. Detailed documentation about lock construction and parts can be found in the Room Coordinator's desk in a file labeled "Study Room Lock Specs."

CM 5500 series Mortise Locks 

...

• AD-200

  • Most were purchased and installed in Spring, 2016. 
  • Locks are modular which means that the electronics can be replaced when they die without needing to replace the entire lock.
  • The electronics can also be upgraded to expand the types of credentials accepted. This is unnecessary for Valley Library.
  • Total number of Valley Library AD-200 locks: 3
  • Total number of AD-200 locks managed by other units: 2

• CO-200

  • Most were purchased and installed in Spring, 2019.
  • Locks are modular which means that the prox reader can be replaced if it dies without needing to replace the entire lock.
  • Total number of Valley Library CO-200 locks: 13
  • Total number of CO-200 locks managed by other units: 4

• LE

  • First purchased Spring, 2021. Additional locks were purchased Winter, 2022.
  • Being used to replace the CM 5500 locks on the study room doors.
  • Also used by Our Little Village (3564).
  • These locks will be using the Allegion Engage App for programming via bluetooth and No Tour.
  • Total number of LE locks: 24

Programming Software

Current software versions

CM 5500, CO-200, AD-200

• Valley Library uses Schlage SMS Express 4.2.0 (as of 06/12/2019).
• The current version was purchased April, 2019
• Updates can be downloaded, but you need to call Allegion because the downloads are not easily found.

...

In addition to the computer and programming software, you will use several peripheral items. These include:

CM 5500, CO-200, AD-200

• Handheld device (HHD)

  • This is used to transfer programming information from the computer to the lock and lock usage data from the lock to the computer.
  • Uses Schlage Utility Software
  • Connects to Windows 10 using a patch installed remotely by Allegion

• USB autosync cable

  •  Used for connecting the HHD to AD-200 and CO-200 locks

  Serial autosync cable 

  • Used for connecting the HHD to CM 5500 locks

• Enrollment Reader (CRP2)

  • This is the same technology as what the locks use to read the data from a credential
  • This is used to identify the serial number of a prox chip when creating a new credential 
  • This is also used to determine if a prox chip is still functioning

• A Programming Credential

  • Currently a fob but can also be a key card

LE Wireless locks

• Mobile device with the Allegion Engage app-currently an Apple Ipad
• MT 20 Multi-Technology Enrollment reader for staff doors in Library Staff Facility file
  
  • This reads the credentials and uploads them into the app for lock programming
• MT20W Multi-Technology Enrollment reader for doors in Valley Library Facility file

Vocabulary

• Audits: Audits are the the record of lock usage. This data is collected by tell us about the locks. In Schlage SMS Express and can be downloaded and analyzed to determine which credentials have been used to open doors and how often, data is limited to door and credential access. In Engage, it also included diagnostic data, lock update attempts and battery power levels.
• Bit Formats: This determines the pattern of data on a prox chip. Valley library uses 26 bit chips which is currently the industry standard and should be compatible with most electronic locks. OSU ID cards also have prox chips in them. They are currently Old ID cards have a 26 bit format but the ID Center may be switching to newer cards use a 35 bit format in the near future. The new cards are being purchased from Schlage, so they are compatible with Valley Library locks.
• Credentials: This is essentially the "key" someone uses to unlock a door. The credential can come in many different forms. Valley Library uses codes (PINS), cards, and fobs. 
• Enrollment Reader: The enrollment reader reads the serial number on the credentials prox chip . When connected to the computer, it will populate the serial number field in or the smart chip number and inputs it into the programming software. If the reader is unable to read the number, it means the credential is incompatible with the reader or damaged and needs to be replaced.
• Facility Code: This With prox chip credentials, this is a 3 digit code assigned to a batch of key cards and fobs. The Facility code can usually be found on the box or tube holding new key cards and fobs.
• Facility File: Files are called Facilities in SMS Expressthe lock software. The electronic locks in Valley Library are separated into several different facility files, based largely on user group usage. Because the locks have been added incrementally, sometimes the groupings may seem strange.
• Fob: This is a proximity chip credential. They are small and grey and Another kind of credential that can be easily added to a key chain.
• Hot Stamp: Each key card has Prox cards have a a 4-5 digit prox code. The key cards purchase by Valley Library have this code "stamped" on the back of the card. The prox code can be used to determine the serial number if the serial enrollment reader is unavailable.
• Key Card: This is a proximity chip credential in a card format.   Valley Library uses two kinds of key cards as credentials. Smart chip cards for research rooms and study rooms. Prox chip cards staff areas. OSU ID cards are also proximity chip credentials.have both smart and prox chips. We use the prox chip. 
• Prox chip or Proximity chip: This is the chip inside prox chip cards and fobs. When placed near the lock, the reader in the lock induces a current in the card. The current powers the chip in the card and allows the card to then transmit data (specifically the chip's serial number) to the lock.
• Prox lookup tool: This is a website utilized by the ID Center. It allows you to determine the prox chip code and facility code of an OSU ID card. Access must be granted by the ID Center.
• Serial Number: Each prox chip has a serial number assigned to it. When programming locks, the serial number is how the locks identify authorized credentials.
• Smart chips: In simplified terms, this is a chip that can carry programming to the lock for you and allows us to program locks remotely.

Software Support

• Support website
  • Navigation: Electronic Locks tab < More < CM Series Locks
  • Their website isn't designed very well, so sometimes it is difficult to find information that you need.

• 877-671-7011

• Additional contact information

Maintenance

Key Card Replacement for Study Rooms, Research Rooms, and

...

• Each morning Circulation desk staff check for missing key cards and inform the Room Coordinator who tracks how long a key has been missing. Keys that have been missing for more than 3 days should be replaced.
• If a key is damaged or quits working, Circulation desk staff will complete a follow-up form and put the key card will be put in the Circulation inbox behind the Circulation desk.
• A copy of the follow-up form will be sent to library.maintenance@oregonstate.edu.

Key Card Replacement for Research Rooms

• Create replacement keys for damaged and lost keys.
• When damaged and lost keys are reported to Circulation, a follow-up form will be completed with a copy emailed to library.maintenance@oregonstate.edu. Damaged key cards will be put in the Circulation desk inbox.
• If the room is currently checked out when a key is lost or damaged, copy 2 of the key will be checked out to the patron. Copy 2 is kept in the Circulation Locked Closet.
• Bill key cards that are lost.

Classrooms

• LEAD manages replacement of key cards for study rooms and research rooms using Engage.
• Admin manages the following key cards and credentials:
  • Employee credentials
  • Credentials for AD-200 and CO-200 locks that use Schlage SMS Express for programming. This includes Willamette East/West and Autzen classrooms.

Lock Maintenance

• Create replacement key cards (non-functioning or physically damaged) for research rooms.Replacing for some classrooms/
• Replace batteries in door locks. This should be done once per year for research rooms. 
• Program locks for staff access as needed. Usually Grad Commons staff.
• Graduate Writing Center has 2 fobs for their use programmed into the locks for doors 6171, 6812, 6822, 6420

Study Room back-up duties

1. Replace key cards as needed.
   1. Check the circulation inbox for damaged key cards
2. Replace batteries in the locks if a lock is slow to unlock or isn't responding at all.

Research Room back-up

...

• .

Employee Credential back up duties

...