2022-2023 The Nishihara Family Classroom Naming Group
Natalia Fernandez, Diana Park, Angela Haney, Rachel Burgess (out of office April 24 - a few days before the event on the 12th), Robin Weis and Jane Nichols (on sabbatical starting March 1; cc on all communications)
OSULP website classroom page: https://library.oregonstate.edu/classrooms/nishihara
OSULP LibGuide: https://guides.library.oregonstate.edu/nishihara-classroom
Classroom Doors: Door Text and Graphic.pdf
Graphics for the Event: Nishihara Graphics
Timeline
- November 17, 2022 ~ admin briefing announcement of room naming
- November 18, 2022 ~ launch of the group (Rachel B, Natalia, and Jane)
- December 2, 2022 ~ meeting with Janet
- January 2023
- Jan 25th ~ meeting with Janet to regroup about the next steps
- meeting with ETS about the website page about the room
- February, March, and April
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- draft reviewed 2/16 and finalized 3/8
- COMPLETED March 2023!
- draft reviewed 2/16 and finalized 3/8
- develop libguide content (done by early March for initial sharing with updates in April for promotion of the May event)
- COMPLETED (i.e. published) March 2023! (will add more content about the event as details are finalized)
- plan the May event
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
04/05 (Wed) 10am Promotion Check-in (NF and DP); zoom
04/12 (Wed) 11AM Room Set Up Planning (all of us); meet in-person in the classroom- special occasions order
- catering order
- location for QR code or other info directing people to the libguide
- set time and logistics for ribbon cutting and determine to promote that time or not
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- May 12, 2023 (Friday) Public Naming Celebration, 3-5pm
- May 1 (Mon) ~ To Dos Check in Mtg - DP, NF, AH, and RW; zoom
- May 10 (Wed) ~ in-person final walkthrough and check in mtg - DP, NF, AH, RW, and RB
- Summer 2023 ~ signage and floor maps updates (pamphlets and the website)
Funding
- The group will work with AMD directly to request funding and for her to determine funding source(s) (i.e. no LAMP agenda item nor proposal needed)
TO DOs for the academic year 2022-2023
Physical Naming of the Space
- the name, both a formal and informal version: The Nishihara Family Classroom and Nishihara Classroom or Nishihara Room
- 12/02 confirmation of the name with Janet - yes, for The Nishihara Family Classroom and either shortened version is good
- the 2 glass doors
- use the two glass doors, so when the doors are open, the info still makes sense separately
- door #1, on the left, the application to the glass to say "The Nishihara Family Classroom" with the family crest
- door #2, on the right, door dedication + info about the family
- timeline
- text submitted to RB in Feb and confirmed in March
- goal for the door text to go up during spring break (end of March 2023)
- text submitted to RB in Feb and confirmed in March
- font-style ~ standard font for naming rooms
- door #1, on the left, the application to the glass to say "The Nishihara Family Classroom" with the family crest
- the avenue sign currently says "classroom" and could be changed to "Nishihara Room" but need to check the # of characters that can fit (we'd need space for 14 characters)
- use the two glass doors, so when the doors are open, the info still makes sense separately
- costs ~ Rachel B's budget index
- labor (RB as the contact)
- glass application - outside contractor, NWGI; March 2023
- avenue sign ~ MediaHub
- glass application - outside contractor, NWGI; March 2023
- timeline
- request for the application to the doors to be completed during spring break, March 2023 - DONE!
- for the avenue sign, need a month's notice, maybe request over spring break
Online Presence for the Naming of the Space
...
- Classroom specific page https://library.oregonstate.edu/classrooms/west
- rename this page and the URL to https://library.oregonstate.edu/classrooms/nishihara - DONE 1/27
- Kenna changed the URL and added a re-direct within drupal
- add a few sentences about the name + add the libguide link (once it's ready) - DONE 2/23
- Jane and Diana have edit access to this page
- rename this page and the URL to https://library.oregonstate.edu/classrooms/nishihara - DONE 1/27
- Classroom Guides libguide https://guides.library.oregonstate.edu/Classroom-Guide
- Jane will update; DONE 2/09
- Jane will update; DONE 2/09
- Outlook calendar VLib 2024 West
- Lucinda will send a ticket to CN re: the name change - DONE 02/23
- Lucinda will send a ticket to CN re: the name change - DONE 02/23
- Qualtrics form
- Jane will look into it - may need to ask Uta – DONE as of 02/09/2023
- Jane will look into it - may need to ask Uta – DONE as of 02/09/2023
- Various locations on the wiki
- crowdsource - will ask folks who have access to page to make the change in name
...
- 12/02 confirmed with Janet re: the idea for a public, online information about her and her family
- LibGuide (private link so Janet has access)
- text and photos (see the "about Janet" info below)
- link to the library website addition for "about the room"
- Natalia/Diana P/Jane/others affiliated with this group
...
Ideas for 2023-2024 and Beyond for Outreach and Engagement
- What does Janet want?
- Something with elements representing her family heritage?
- What info does Janet want people to know about her and her family?
- Programming - FTE involvement
- need to determine who is responsible for ongoing programming for the Nishihara room, the space and in connection to the fact that it's Janet (R&L and library spaces, others?)
- need to determine who is responsible for ongoing programming for the Nishihara room, the space and in connection to the fact that it's Janet (R&L and library spaces, others?)
- Ideas
- muralists
Chanti Manon- currently working at Ina Haws is a local muralist who is already being commissioned to work on murals by OSU would be a great addition to this/someone to ask.
Cornerstones Living Studios muralists/artists we could work with their organization which creates spaces for neurodiverse artists to create. Angel Black does work with Cornerstones Assoc.
- Other options for acquiring student art?
- Could very well do an open call for students who are part of EOP programs & give compensation to each awardee
- art rails in the room for posters
- Avenue display nearby could be used as an ongoing book display of eop related titles & art collection
- relocate pieces of art from the OSULP collection
- OSU student involvement
- Cultural centers
- Other student groups
Good examples of other programing could be highlighting eop student successes via our social media leading up to the announcement of the renaming? Unless that's giving away too much information. As of now, our social media has a lot of engagement and it would be great to continue to reach out to students in this way as a renaming is underway; maybe get a list of recommended books/materials from eop students or staff to highlight virtually/in physical display. A portion of funding could go towards improving the breadth of our book collection with titles that eop students specifically want to see
- muralists
2022-2023 The Nishihara Family Classroom Naming Group
Natalia Fernandez, Diana Park, Angela Haney, Rachel Burgess (out of office April 24 - a few days before the event on the 12th), Robin Weis and Jane Nichols (on sabbatical starting March 1; cc on all communications)
OSULP website classroom page: https://library.oregonstate.edu/classrooms/nishihara
OSULP LibGuide: https://guides.library.oregonstate.edu/nishihara-classroom
Library Shared Drive: Library\Shared\Nishihara Family Classroom (graphics for the event and photos of the event)
Classroom Doors: Door Text and Graphic.pdf
Timeline
- November 17, 2022 ~ admin briefing announcement of room naming
- November 18, 2022 ~ launch of the group (Rachel B, Natalia, and Jane)
- December 2, 2022 ~ meeting with Janet
- January 2023
- Jan 25th ~ meeting with Janet to regroup about the next steps
- meeting with ETS about the website page about the room
- February, March, and April
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- draft reviewed 2/16 and finalized 3/8
- COMPLETED March 2023!
- draft reviewed 2/16 and finalized 3/8
- develop libguide content (done by early March for initial sharing with updates in April for promotion of the May event)
- COMPLETED (i.e. published) March 2023! (will add more content about the event as details are finalized)
- plan the May event
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
04/05 (Wed) 10am Promotion Check-in (NF and DP); zoom
04/12 (Wed) 11AM Room Set Up Planning (all of us); meet in-person in the classroom- special occasions order
- catering order
- location for QR code or other info directing people to the libguide
- set time and logistics for ribbon cutting and determine to promote that time or not
- 03/28 (Tues) 11am Catering Check-in (AH, DP, and NF); zoom
- submit the glass door text to the vendor (completed by the end of March, during spring break); work with AMD directly re: the $
- May 12, 2023 (Friday) Public Naming Celebration, 3-5pm
- May 1 (Mon) ~ To Dos Check in Mtg - DP, NF, AH, and RW; zoom
- May 10 (Wed) ~ in-person final walkthrough and check in mtg - DP, NF, AH, RW, and RB
- Summer 2023 ~ signage and floor maps updates (pamphlets and the website)
Funding
- The group will work with AMD directly to request funding and for her to determine funding source(s) (i.e. no LAMP agenda item nor proposal needed) - DONE!
TO DOs for the academic year 2022-2023
Physical Naming of the Space
- the name, both a formal and informal version: The Nishihara Family Classroom and Nishihara Classroom or Nishihara Room
- 12/02 confirmation of the name with Janet - yes, for The Nishihara Family Classroom and either shortened version is good
- the 2 glass doors
- use the two glass doors, so when the doors are open, the info still makes sense separately
- door #1, on the left, the application to the glass to say "The Nishihara Family Classroom" with the family crest
- door #2, on the right, door dedication + info about the family
- timeline
- text submitted to RB in Feb and confirmed in March
- goal for the door text to go up during spring break (end of March 2023)
- text submitted to RB in Feb and confirmed in March
- font-style ~ standard font for naming rooms
- door #1, on the left, the application to the glass to say "The Nishihara Family Classroom" with the family crest
- the avenue sign currently says "classroom" and could be changed to "Nishihara Room" but need to check the # of characters that can fit (we'd need space for 14 characters)
- use the two glass doors, so when the doors are open, the info still makes sense separately
- costs ~ Rachel B's budget index
- labor (RB as the contact)
- glass application - outside contractor, NWGI; March 2023
- avenue sign ~ MediaHub
- glass application - outside contractor, NWGI; March 2023
- timeline
- request for the application to the doors to be completed during spring break, March 2023 - DONE!
- for the avenue sign, need a month's notice, maybe request over spring break
Online Presence for the Naming of the Space
- #1 Library Website and LibGuide pages to be updated (mtg 1/27)
- Classroom specific page https://library.oregonstate.edu/floormaps/second-floor and Floormaps page classrooms/west
- rename this page and the URL to https://library.oregonstate.edu
- the text can change but for the floor map image, Lucinda and LIT only update these once per year
- timelime = summer months
- Classroom specific page https://library.oregonstate.edu/floormaps/second-floor and Floormaps page classrooms/west
- Committee for the event
- Diana, Natalia, Angela (admin), and Rachel B (spaces)
- DATE: Friday May 12th 3-5pm
- Room Scheduling page https://
- /classrooms/nishihara - DONE 1/27
- Kenna changed the URL and added a re-direct within drupal
- add a few sentences about the name + add the libguide link (once it's ready) - DONE 2/23
- Jane and Diana have edit access to this page
- /classrooms/nishihara - DONE 1/27
- Classroom Guides libguide https://guides.library.oregonstate.edu/roomClassroom-schedule
- Classroom Guidelines https://library.oregonstate.edu/classrooms/guidelines
- Room Scheduling page https://
Ceremony/honoring gathering/reveal party - a kick-off event for potential future programming in FY24 and beyond (see ideas below in the next section)
- Guide
- Jane will update; DONE 2/09
- Jane will update; DONE 2/09
- Outlook calendar VLib 2024 West
- Lucinda will send a ticket to CN re: the name change - DONE 02/23
- Lucinda will send a ticket to CN re: the name change - DONE 02/23
- Qualtrics form
- Jane will look into it - may need to ask Uta – DONE as of 02/09/2023
- Jane will look into it - may need to ask Uta – DONE as of 02/09/2023
- Various locations on the wiki
- crowdsource - will ask folks who have access to page to make the change in name
- Guide
- #2 LibGuide for info about Janet
- What does Janet want?
- Something with elements representing her family heritage?
- What info does Janet want people to know about her and her family?
- Programming - FTE involvement
- need to determine who is responsible for ongoing programming for the Nishihara room, the space and in connection to the fact that it's Janet (R&L and library spaces, others?)
- need to determine who is responsible for ongoing programming for the Nishihara room, the space and in connection to the fact that it's Janet (R&L and library spaces, others?)
- Ideas
- muralists
Chanti Manon- currently working at Ina Haws is a local muralist who is already being commissioned to work on murals by OSU would be a great addition to this/someone to ask.
Cornerstones Living Studios muralists/artists we could work with their organization which creates spaces for neurodiverse artists to create. Angel Black does work with Cornerstones Assoc.
Alex Chiu https://www.instagram.com/artbyalexchiu/?hl=en- Other options for acquiring student art?
- Could very well do an open call for students who are part of EOP programs & give compensation to each awardee
- art rails in the room for posters
- Avenue display nearby could be used as an ongoing book display of eop related titles & art collection
- relocate pieces of art from the OSULP collection
- OSU student involvement
- Cultural centers
- Other student groups
- Good examples of other programing could be highlighting eop student successes via our social media leading up to the announcement of the renaming? Unless that's giving away too much information. As of now, our social media has a lot of engagement and it would be great to continue to reach out to students in this way as a renaming is underway; maybe get a list of recommended books/materials from eop students or staff to highlight virtually/in physical display. A portion of funding could go towards improving the breadth of our book collection with titles that eop students specifically want to see12/02 confirmed with Janet re: the idea for a May dedication event
- Event Ideas
- Open house event with food and beverages
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon
[note in the promotional material when this will happen]
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon
- photographer for the event = Robin and other students
- guestbook
- slide show - powerpoint on loop to play on the screen
- family photo slides show on loop on the screen during the event? Janet will think about it
- photo slides of the room set up as a classroom ~ need photos of the room
- zoom component ~ no, no zoom component for this event
Event Logistics - Open house event with food and beverages
- book the room (Diana - done 03/13!)
- send a save the date with a calendar appt to all F/S
- place catering order, along with table needs- DONE by Angela! NishiharaClassroomDedicationMay12thCatering.pdf and NishiharaClassroomDedicationMay12thRental.pdf
- $965 (out of budget $1,000 from AMD)
- $655 for food for 100 people
- $100 for linen
- $100 on rental of tables (10 tables about about $12)
- $110 drop off and pick up ($55 each way)
- $655 for food for 100 people
- $965 (out of budget $1,000 from AMD)
- slideshow (and maybe some music)
- Janet will give us some images - Janet did not give any images
- slideshow - one slide, the crest (Robin)
- Janet will give us some images - Janet did not give any images
- centerpieces for the table (Robin)
- 11 will be cut & placed on little standees
- we asked Janet for more info about the crest - she has none
- 11 will be cut & placed on little standees
- for the family ~ little cards with the crest and date of the event; print via printing and mailing (Robin and Angela)
- bouquet of flowers (Natalia will donate)
- plan the program
- 3:15pm AMD speech (mic for check out) + gift Janet the flowers and the frame (AMD is good to go on developing a script/speech)
- 3:15pm AMD speech (mic for check out) + gift Janet the flowers and the frame (AMD is good to go on developing a script/speech)
- photographer for the event
- Robin and Rox will be present
- we'll need photo releases signed- green dots if you don't want your photo taken
- whiteboards for question about the room (for Diana, Natalia, and Jane article)
- "guest book"
- little cards to leave around the room (Angela) + little pencils
- Event Promotion
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
- Diana P's March meeting with Robin:
- Diana explained the event and asked Robin to use the crest not the photo of her
- Robin was added to the slack channel
- social media posts via OSUL Facebook and Instagram (Robin) - one week before the event (sometime in the first week of May) - social media is scheduled the 4th, 8th, 11th, & 12th - DONE as of 04/24
- kiosks slides in the library; also post in some other buildings on campus, as they are able - Robin and his team take care of this - DONE as of 04/24
- flyers dropped off to UHDS - DONE as of 04/24
- Event info on the May 2023 OSULP Newsletter
- Diana P's March meeting with Robin:
- AFAPC and APCC listservs and networks - they have so many events on their calendar that they tend to promote events a week in advance; this event WILL be on the May calendar of events for the APCC
- share Robin created social media posts with the APCC (DP) - DONE
- share Robin created social media posts with the AFAPC (DP)
- share Robin created social media posts with the APCC (DP) - DONE
- OSU Today - will share 3 days before the event (Angela)
- All F/S email(s) (NF - calendar invite sent 03/13)
- OSULP Donors/Friends lists - May 5th Open House - admin will invite folks (Angela)
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
scan of watercolor of a painting and print by Media Hub (Rachel and Robin); frame donated by Angela - picture has been ordered via media hub
COSTS
- via AMD directly ~ Angela
- budget of $1,000 for event costs
- Use AMD's Dean fund, the Campbell gift fund
- OSU catering for about 100
- cocktail tables and linens
- Angela will contact the loading dock with any FYI about the drop off
- donations
- frame (Angela)
- flowers (NF and DP)
- ribbon (NF)
- labor
- committee time
- moving of furniture to Autzen (RB will coordinate for the day of move of tables and set up, as well as clean up); extra trash cans and Angela will help bus tables
- committee time
- Timeline
- Feb - March date selection and confirmation - DONE!
- March - April planning
- May event
- Feb - March date selection and confirmation - DONE!
Signage and Floormaps Updates
- Updating on the floor plans in the pamphlets - updated once a year, prior to fall term 2023 (RB and Lucinda) and throughout the website (Kenna); there is one folder for all the files
- costs ~ routine annual costs for the pamphlets and the floormaps on the website
- labor ~ regular team of RB and LEAD folks
- timeline
- spring 2023 ~ announce to the library that the spaces will not be renamed until the summer
- summer 2023, routine updates always take place over the summer
Ideas for FY24 and Beyond for Outreach and Engagement
- public, online information about her and her family
- LibGuide (private link so Janet has access)
- text and photos (see the "about Janet" info below)
- link to the library website addition for "about the room"
- Natalia/Diana P/Jane/others affiliated with this group
- public, online information about her and her family
- #3 Floormaps
- Floormaps main floor https://library.oregonstate.edu/floormaps/second-floor and Floormaps page https://library.oregonstate.edu/floormaps#rooms
- the text can change but for the floor map image, Lucinda and LIT only update these once per year
- timelime = summer months
- Floormaps main floor https://library.oregonstate.edu/floormaps/second-floor and Floormaps page https://library.oregonstate.edu/floormaps#rooms
- #4 DO NOT ADD TO THESE PAGES - ONLY FOR CLASSROOMS THAT CAN BE RESERVED BY NON-LIBRARY FOLKS
- Room Scheduling page https://library.oregonstate.edu/room-schedule
- Classroom Guidelines https://library.oregonstate.edu/classrooms/guidelines
Ceremony/honoring gathering/reveal party - a kick-off event for potential future programming in FY24 and beyond (see ideas below in the next section)
- Committee for the event
- Diana, Natalia, Angela (admin), and Rachel B (spaces)
- DATE: Friday May 12th 3-5pm
- 12/02 confirmed with Janet re: the idea for a May dedication event
- 12/02 confirmed with Janet re: the idea for a May dedication event
- Event Ideas
- Open house event with food and beverages
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon [note in the promotional material when this will happen]
- only "timed" activity = ribbon cutting and AMD speech - use an orange ribbon
- photographer for the event = Robin and other students
- guestbook
- slide show - powerpoint on loop to play on the screen
- family photo slides show on loop on the screen during the event? Janet will think about it
- photo slides of the room set up as a classroom ~ need photos of the room
- zoom component ~ no, no zoom component for this event
- Open house event with food and beverages
- Event Logistics
- book the room (Diana - done 03/13!)
- send a save the date with a calendar appt to all F/S
- place catering order, along with table needs- DONE by Angela! NishiharaClassroomDedicationMay12thCatering.pdf and NishiharaClassroomDedicationMay12thRental.pdf
- $965 (out of budget $1,000 from AMD)
- $655 for food for 100 people
- $100 for linen
- $100 on rental of tables (10 tables about about $12)
- $110 drop off and pick up ($55 each way)
- $655 for food for 100 people
- $965 (out of budget $1,000 from AMD)
- slideshow (and maybe some music)
- Janet will give us some images - Janet did not give any images
- slideshow - one slide, the crest (NF)
- Janet will give us some images - Janet did not give any images
- centerpieces for the table (Robin)
- 11 will be cut & placed on little standees
- we asked Janet for more info about the crest - she has none
- 11 will be cut & placed on little standees
- gifts for Janet and family
- scan of watercolor of a painting and print by Media Hub (Rachel and Robin); frame donated by Angela - picture has been ordered via media hub
- for the family ~ little cards with the crest and date of the event; print via printing and mailing (Robin and Angela)
- bouquet of flowers (Natalia will donate)
- plan the program
- 3:15pm AMD speech (mic for check out) + ribbon cutting + gift Janet the flowers and the frame (AMD is good to go on developing a script/speech)
- 3:15pm AMD speech (mic for check out) + ribbon cutting + gift Janet the flowers and the frame (AMD is good to go on developing a script/speech)
- photographer for the event
- Rox will be present
- Polaroid camera for self-taken photos
- Rox will be present
- whiteboards for question about the room (for Diana, Natalia, and Jane article)
- "guest book" box
- little cards to leave around the room (Angela) + little pencils
- book the room (Diana - done 03/13!)
- Event Promotion
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
- Diana P's March meeting with Robin:
- Diana explained the event and asked Robin to use the crest not the photo of her
- Robin was added to the slack channel
- social media posts via OSUL Facebook and Instagram (Robin) - one week before the event (sometime in the first week of May) - social media is scheduled the 4th, 8th, 11th, & 12th - DONE as of 04/24
- kiosks slides in the library; also post in some other buildings on campus, as they are able - Robin and his team take care of this - DONE as of 04/24
- flyers dropped off to UHDS - DONE as of 04/24
- Event info on the May 2023 OSULP Newsletter
- Diana P's March meeting with Robin:
- AFAPC and APCC listservs and networks - they have so many events on their calendar that they tend to promote events a week in advance; this event WILL be on the May calendar of events for the APCC
- share Robin created social media posts with the APCC (DP) - DONE
- share Robin created social media posts with the AFAPC (DP)
- share Robin created social media posts with the APCC (DP) - DONE
- OSU Today - will share 3 days before the event (Angela)
- All F/S email(s) (NF - calendar invite sent 03/13)
- OSULP Donors/Friends lists - May 5th Open House - admin will invite folks (Angela)
- OSULP graphic design and OSULP social media (Diana will submit request - DONE)
COSTS
- via AMD directly ~ Angela
- budget of $1,000 for event costs
- Use AMD's Dean fund, the Campbell gift fund
- OSU catering for about 100
- cocktail tables and linens
- Angela will contact the loading dock with any FYI about the drop off
- donations
- frame (Angela)
- flowers (NF)
- ribbon (SCARC)
- labor
- committee time
- moving of furniture to Autzen (RB will coordinate for the day of move of tables and set up, as well as clean up); extra trash cans and Angela will help bus tables
- committee time
- Timeline
- Feb - March date selection and confirmation - DONE!
- March - April planning - DONE!
- May event - DONE!
- Feb - March date selection and confirmation - DONE!
Signage and Floormaps Updates
- Updating on the floor plans in the pamphlets - updated once a year, prior to fall term 2023 (RB and Lucinda) and throughout the website (Kenna); there is one folder for all the files
- costs ~ routine annual costs for the pamphlets and the floormaps on the website
- labor ~ regular team of RB and LEAD folks
- timeline
- spring 2023 ~ announce to the library that the spaces will not be renamed until the summer
- summer 2023, routine updates always take place over the summer
Meeting Notes (Fall 2022)
...