Table of Contents
Overview
Hours is how we set when a study room is available to be reserved in advanced. Open Room automatically pulls study room hours from the main hours website so must of the work is done for us. As a result, the room coordinator only uses the hours function to manipulate study room hours for special situations which include:
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If the hours are not being pulled correctly, contact Matthew Schuck (Unlicensed user), the hours coordinator. If he is not available and Open Room is having significant issues, contact ETS.
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Dead Week and Finals Week
Tuesdays and Fridays
- 1st 2nd & 5th floor - 1 AM – 3 AM
- 5th 1st floor - 3 AM – 5 AM
To set the cleaning schedule, you need to use the "Cleaning" function within the Admin panel.
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Open Room is not able to close a room and then open a room up again in the same 24 hour period. As a result Open Room is unable to adjust for the library closing at 3 am then opening again at 10 am the weekend between Dead Week and Finals Week. The workaround involves both the "Hours" function and the "Cleaning" function.
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- Go to Hours in Open Room.
- In the hours function, set all rooms to be open 24 hours for the Friday, Saturday, and Sunday between dead and finals week.
- In the cleaning function, set all rooms to be "cleaned" (closed) from 3 AM - 10 AM for the Friday and Saturday between dead and finals week.
- This is a good time to also set the cleaning hours for the rooms for dead and finals week.
- Double check your work by looking at the schedule on those dates on the Front Page.
- Alternatively, if you accidentally set the cleaning hours first, you can go back and add an additional line on the hours page. Set all the rooms to be open 24 hours for that weekend and then check the front page. It should show the rooms as closed from 3-10 am but open the rest of the time.
Setting Summer Hours
During the summer, when things are quieter, we unlock the 5th floor study rooms using the auto unlock feature in Schlage SMS. If a patron finds a 5th floor room empty, they are allowed to use it without checking out a key for as long as they want. 5th floor rooms cannot be reserved ahead of time. Only 1st floor rooms. To prevent someone from placing an advanced reservation for a 5th floor, we need to make them unavailable (or closed) in Open Room.
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