Project Status: In Progress
Timeline: Projected completion June 2019
Project Wiki page: Third/Fourth Floor Project
April 12, 2019
Construction Timeline and News
Third floor construction is nearly complete. Tuesday’s construction meeting focused primarily on finalizing data connections in the third and fourth floor spaces. The data lines should be run on third floor in the next two weeks. Fourth floor construction still has through the beginning of June for completion. Reconfiguration for ecampus is the last week in June and move in is the first week in July.
Third Floor Offices
The offices are officially unveiled as of this afternoon. The doors and hardware are still on order but the spaces being available for use will allow us to begin moving the press and RAS faculty over the next week.
Schedule
The Gantt is a good reference for the timeline being used for planning. There will be a flurry of activity leading up through the completion of this project and likely some rapid adjustments as needed.
Current Maps:
190313_OSU Valley Library 3rd Floor.pdf
Current Project Gantt:
3rdMoveGantt03282019.pdf
Relocation and reconfiguration
The WRO parts are on order and the reconfiguration is firmly scheduled for the first full week in May.
Originally, I was planning to do a second round of surveys. Instead, over the next two weeks I hope to have quick meetings with all individuals in offices that will be relocated and cubicle occupants that are moving to make sure needs are met.
Fourth Floor
The TED interns on the fourth floor began moving over into the admin suite area across from the copier in preparation for the early start of work on fourth. The rest will move early next week.
After the Press and RAS faculty are relocated the TED librarians will begin moving down to their offices on the third floor as they are made ready and available.
Shelving and Storage
Shelving will be erected on the east end of the room in the new press space and along walls where new shelves are being placed for RAS on the west end next to the offices. There will be a lot of movement of storage from the press area to the east end of the room and from the RAS space to the area behind the new offices on the east end of the room.
Miscellaneous
HVAC
The HVAC controls system update has started and is slated for completion by the end of June. I am waiting for confirmation on this and what might be expected with regards to the system over the next two months while the work is being completed.
As always, please feel free to bring up questions with myself or your departments representative on the move committee.
March 29, 2019
Third Floor Update
Six more weeks and the move will be done!!!
Timeline:
Construction
Third floor construction is nearly complete with a bit more electrical and HVAC work ahead. Safety electric has been working today and will be also working on Monday with the power in the third floor work room central columns.The last major item on third floor will be running new data lines in the offices and central portions of the room.
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Surge Space
There is still surge space available in 6420, the admin suite, and space for faculty in Gilkey is ready as well as some in 1420. Feel free to inquire if you want me to show you the space.
February 7, 2019
Construction Timelines and News
Received an updated timeline from Swinerton this morning that included the third phase of construction in the room occupied by TED librarians. Major completion of third floor work is slated for May 3rd. From that day through May 8th there is time allowed for reconfiguration and relocation of cubicles as well as moving to the new offices.
What is happening now?
Demolition was delayed and is now slated for Friday or Monday morning start on third floor with completion before 8 a.m. and the fourth floor demolition will be ongoing from February 11-15. The contractors have completed the barriers now on both third and fourth floors in preparation. There are industrial air purifiers within the restricted work areas to pull dust and debris from the air. Please do not enter these areas, they are restricted areas for safety reasons.
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Loading Dock
The loading dock will have the cardboard dumpster moved over to the University Librarian’s parking spot, the 20 yard construction dumpster will be located on the far side next to the generators and the remaining two or three trash dumpsters tightly arranged next to it. This is expected to happen before the end of this week. There will be enough room for a pallet sized load to come in through the loading dock door.
In the construction meeting there was a new development this week. The contractors will be removing a pane of glass from the dock elevator lobby on the third and fourth floors to bring in construction materials every Friday morning and then replacing the glass. Anything happening on the third floor will occur prior to 8:30 a.m., hopefully causing minimal disruption of work and staff. The fourth floor window may be open for longer on Fridays which may require going an alternative route for entry.
I will keep you all posted as additional dates and news are shared with me. Feel free to ask questions or share concerns and I will do my best to address them.
Surge Space
6420 is set up and in use by some staff members already. There are additional spaces in the administration suite for staff that need alternative work areas during the project. Please notify me or your department representative if you are interested in taking advantage of it at any point.
In addition to that staff space there is also a suite of office space on the third floor of Gilkey now available to faculty to use as well. I am happy to walk anyone over who is interested in using the space. Though it isn't really set up for long term use, if there is interest in more lasting accommodation please let me know.
Reconfiguration
Sometime next week I am meeting with the vendor about reconfiguration needs and will be doing further analysis of the current furniture throughout the office spaces and asking that staff and faculty indicate which items they would like to bring with them.
Quick Info
Permission has been granted to the construction workers and contractors from Swinerton to use the break room on the third floor if needed.
There are more noise cancelling headphones available for use for anyone disturbed by noise on the third or fourth floors. Please notify your department rep (Laurie, Don, Kerri, Marty, Larry) and they can distribute the headphones to you on request.
Watch for small updates through the week with reminders and new information. Thanks all, please send me any questions or concerns!
January 25, 2019
Wish I had more to share but not a ton of news this week, just been waiting on more concrete information from campus and the contractor.
Contracts and Timelines
I received confirmation that the contract is signed and in place between Swinerton and OSU meaning they will likely start work next week staging and possibly demolition by January 31st . I was hoping to have a confirmed construction timeline in hand at this point to share. As soon as able, it will be shared with all. The first official construction meeting is next Tuesday.
Back Dock
There is some ongoing discussion between the campus construction manager, waste management, and the contractor regarding dumpster placements. The original plan for the space on the back dock may be altered but I have been assured there will be space allowed for deliveries.
Presentation and Maps
I did get digital copies of the maps shared during last week's Admin briefing presentation. That information and the maps are included here.
Admin Briefing Presentation: January 18, 2019
Third Floor.pdf
Fourth Floor.pdf
When looking at the maps pay particular attention to red outlined areas that indicated active construction zones that should not be used by staff for everyone's safety.
Ecampus has been working on relocating folks this week and will continue to do so through next week. Expect increased traffic through the back door. It started today and will likely continue to some degree through early next week.
Surge Space
6420 is set up and ready. As soon as folks would like, they are able to begin moving to the space. There is additional surge space now on the third floor of Gilkey for any faculty that have interest. There is wifi in place but no network connections set up for desk top computers. There are additional spaces that will perhaps be available by the beginning of February that are being vacated by ecampus including the large office next to Faye, and some cubicles in the administration suite. Please contact your department representative on the third floor committee if you are interested.
Please call or email me with any questions or concerns regarding this project, the construction workers, or what they are doing and I will do my best to address them.
January 15
Third Floor Update
Timeline and Construction
The preconstruction meeting with contractors, project manager, and representatives from ecampus, the library (myself and Faye), telecom, and campus space planning was held this morning.
During the meeting there was long discussion about the various facets of construction work that will be taking place from access to spaces in the building, safety procedures, management of the dumpster area and other items of consideration like telecom and data wire installation. The contract is still not officially in place with the construction company but there was much work complete by the contractor with regards to construction staging space, pathways, and other construction related details.
The most impactful piece of information shared during this meeting was the construction timeline.
Here are the key take away points:
1. Demolition on both third and fourth floor is slated to begin during the end of January/first week of February. This will be three days of the worst noise and mess of the whole project. It should improve after this, though there will still be active construction noise in the spaces. Generally much less demolition will occur on third so expect the most disruption on fourth.
2. Construction will be occurring simultaneously on the third and fourth floor. This is the biggest change from the original information and has the biggest impact on the plans. Full construction completion in both third and fourth floor spaces will not be complete until the end of May.
3. Because of the construction timeline change there will be a third phase in 4977 where the TED librarians are currently located. This means it will happen last, allowing for the librarians to remain in the space as long as possible or until the third floor is completed allowing for their move.
Overall, the construction on both third and fourth and all associated work will begin following the demolition in early February and conclude according to the timeline by the end of May. Relocation and reconfiguration will then occur when construction is to a point we have safe access to the spaces.
Communications
Going forward we will likely need to adapt quickly as we continue working with shifting targets and a degree of uncertainty and chaos. In an effort to alleviate confusion I will continue sharing information from various sources each week as best I can. Each Tuesday there will be a meeting with the construction manager, campus project manager, and Carlea from ecampus, to get ongoing information about what is happening and when. The third floor committee representatives will continue meeting once a week, and Faye will be regularly consulted with regards to the plans.
What is ready?
The construction zones on the third floor are cleared.
Ten pairs of noise cancelling headphones were ordered and are already available – currently in the care of Kerri on the third floor. There is a request in to purchase 15 additional pairs just to make sure everyone can have one if needed. At the conclusion of the project, any extras can perhaps be put into circulation.
Surge space in 6420 and three research rooms on the 6th floor are fully networked and ready for any that decide they would like to take advantage of it. We are hoping to set up a printer in the space.
What is next?
Ecampus begins moving from the library to the foundation building the last week of January with the goal of being out before February 1st.
Tomorrow afternoon there will be a walkthrough on third and fourth floors with WRO, the vendor, checking the cubicle inventory and working toward the assessment of the floorplan vs. the cubicle parts we have on site. Because the moving and reconfiguration is on a much longer timeline now it does mean more careful consideration can be put toward this part of the project.
I am actively looking at all the open cubicles and spots and spaces throughout the building that might serve as additional surge locations for folks affected by the construction changes and moves.
I know this is a lot of information and will do my best to answer questions and concerns.
December 28
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I have weekly meetings for the foreseeable future with all the campus planners, a representative from ecampus, with the Third/Fourth Floor Committee (Larry, Kerri, Don, Jane, Marty, and myself), as well as a meeting each week with Faye related to this project. I will be relying on the committee representatives listed to assist with communicating and working out details with you all with regards to moving and your group specific decisions, but will also be sharing regular updates as more is learned.
Construction
-The bid deadline for all of the construction including the 6 offices on 3rd and the 4th floor work was extended past November 30 into the first week of December. Campus is considering the five bids that were submitted. No final contractor has been selected. The lowest of the bids was $80,000 over the original budget so ecampus may ask for additional funding for the project.
Current Timeline
January 15 was the most recent construction start date I was told but this may be possible to shift somewhat to accommodate the preconstruction preparations. Construction on 3rd may take up to 2 weeks from start to finish. Full construction completion, including the work that will be done on the 4th floor, is set for May or June.
Things to expect During Construction
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-A large number of boxes were delivered to the library from campus. Most are stored in the 5th floor dock elevator lobby. I placed a large stack in the box area in the RAS workroom as well. Please take and use them as needed, if we start to get low and I can request more.
What can you do to prepare for moving?
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- Discussions within each group about who will be located where and any final requests for changing the general layout of the third floor space need to be ready by no later than December 17th.
Cubicle Reconfiguration
- Meeting with WRO, a cubicle vendor was scheduled for last Wednesday. Unfortunately, they did not show up so I am communicating with them via email and working with the campus project manager to get traction.
- The current plans for shifting the cubicles leaves most of those along the window unchanged excepting those down on the east end of the room near ILL. The center of the 3rd floor work room will be fluxing quite a bit and those items should be packed or relocated as able.
Generally, until I hear otherwise I will function under the assumption that construction is beginning in mid-January and encourage you all to do the same. At this point we can’t afford to delay preparations. We all have a few weeks to prepare but until the cubicle vendor comes back with their analysis and recommendations I am not going to agree to the current timeline.
In closing, this move is going to be chaotic, messy, and for some, a stressful experience. But we will get through it together. I have to express that the understanding and cooperation I have received from all those involved has been appreciated and encouraging for me. My thanks for your patience thus far and for the herculean forbearance being asked of you.
Please let me know if there are questions. Or reach out to your group representative and they can bring larger concerns to the committee for discussion.