Classroom Reservations Coordinator

For Circulation policy information, please refer to the Circulation wiki Classrooms page

Overview

Multiple, but not all, aspects of the classrooms are managed by the Classroom Coordinator. Unlike some of the other spaces in Valley Library, classroom management is a cooperative effort between multiple departments. Areas of classroom management include:

Reservations
Policy
Documentation

Additionally, because each classroom serves a different need, how management responsibilities are assigned is unique to each classroom. While there is some crossover, there are also many differences. Understanding how a classroom is used makes it easier to understand how it is managed. To see a detailed breakdown of how each room is managed, please refer to the Classroom Reservations Coordinator wiki page.

Schedule of Classroom Reservation Coordinator Duties

Daily
- Check classroom email accounts and process reservation requests.
As Needed
- Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
Annually
- Each summer set "Open Study Hours" on the classroom calendars for Autzen and the Willamettes for the next academic year.

Room Reservations

Checking classroom email daily, at least twice per day.
Following classroom usage guidelines when responding to reservation requests
Ensuring that the classroom calendars are up-to-date and accurate.

Room Maintenance

Room maintenance is handled primarily by the Library Maintenance Coordinator. However, you may receive reports of damage and/or need to move reservations to accommodate maintenance.

Coordinate with Building Coordinator and/or the person assigned to monitoring the "Library maintenance" email account for monitoring reports of classroom damage.
Once per term check the rooms' condition for extensive damage.
Maintain documentation of room specs and furniture configuration.