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Category

Group Study RoomsOur Little VillageStudent Parent Study LoungeGrad Student Commons
General Tab


Booking FormNoNo

Yes

MediatedNoNoYes
Booking Limits


Start Timeevery 10 minevery 15 minevery 10 min
Max Duration4 hrs.3 hrs.4 hours
Min Duration10 min.30 min.10 min.
Default Duration60 min.30 min.60 min.
Lead Time

Before end

Before end24 hours
Padding5 min.15 min.none
Cancel byStart timeStart timeStart time
Window limit30 days14 days30 days

Adding Spaces

Link: Adding Spaces to Categories

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Spaces can be bookable as a whole, part of a larger space, or containers for seats. We are no longer using the Seats module . Outlined below is how our current spaces are set up in Valley Library.

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and we don't have any child spaces in LibCal. All of our spaces are bookable as a whole only.

These are the functions you can customize at the Spaces level:

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Excerpt

Setting up and Managing Hours

Link: Setting up Hours and Exceptions

Link: Manage hours for a location and its categories, spaces, & items

Managing Hours can be a little confusing in LibCal because there are different types of hours. For detailed instructions about setting up hours in LibCal, please see the links above. Below is a brief overview as well as information specific to The Valley Library.

  • Hours Module-- We don't currently use the Hours Module.
  • Spaces Module Location Hours-- These are the hours we want to manage. Important things to know:
    • We do not link the hours for our Spaces Locations to the building hours (which are part of the Hours module).
    • We can create custom hours templates to be used for the Spaces module
    • We can set hours at the location and category level.

Hours Templates in use for Valley Library Categories & Locations

Hours Templates are located in the "Hours Templates" tab of the Admin Space Module interface.

Currently use the following templates

There are weekly templates and daily templates.

  • Weekly templates currently in use:
    • Regular Term Hours
    • Intersession Hours (7:30-6 pm, M-F)
    • Intersession Hours 9-6
    • Summer Hours
    • Week 0
  • Daily templates currently in use:
    • End of term 7:30-6
    • Weekday holiday 7:30-10
    • Weekend day before holiday 10-10
  • Exceptions include:
    • Holidays
    • End of term
    • Other exceptions as needed.
  • Categories with Custom hours
    • This is mostly because sometimes we need these rooms to not appear available in LibCal when other floors are.
    • 5th floor rooms (because of summer unlock)
    • 6th floor rooms (because the rooms are used as study rooms intermittently)
  • Spaces with Custom hours
    • We don't have any spaces with regular custom hours.
    • Custom hours can be used when a room will need to close at a specific date in the future in the middle of the term. This is especially helpful for scheduling maintenance because it prevents patrons from making advanced bookings that have to be moved when the room closes.

LEAD has created a document that gives guidelines for determining building hours. If you have questions about upcoming hours, you can always contact LEAD.

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