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Table of Contents

Overview

Study rooms and Research rooms have several aspects to maintenance. This page will break down the different aspects of maintenance.

There are weekly, per term, annual, and as needed tasks.
Some tasks are maintenance of physical items and some tasks are software maintenance or scheduling
Some tasks are managed by Circulation Unit. Some are managed by Building Unit.
Some tasks are staff only tasks and some can by done by student workers.
Some tasks will have child pages that give detailed instructions and/or have documents associated with them.
Some tasks have detailed explanations in other parts of the manual. You will find a link to those pages in this section as well.

The role of the Room coordinator is to literally "coordinate" all this maintenance.

Inspect Key cards and replace peeling labels and bar codes
Inspect Study Rooms and Research Rooms to:
- make sure the rooms have the correct furniture
- look for unusual damage or anything clearly needing repair
- Collect Research Rooms lock data (audits)

Research rooms and study rooms need to be inspected regularly. These inspections look for several things.

Cleanliness
- Are research room patrons keeping their rooms reasonably clean?
- Is ABM getting the study rooms and research rooms clean?
Furniture
- Is the correct furniture in the room?
- Are there things in the room (such as white boards) that shouldn't be there?
Damage
- Has a research room patron damaged their room? Is there excessive damage to a study room?
- Do any of the study rooms or research rooms need maintenance due to usual wear and tear?
Policy Enforcement (mostly for research rooms)
- Has the patron used their research room at least 8 times per month?
- Is the patron violating any other policies such as unauthorized small appliances in the room, things pinned to walls, etc.

ABM cleans the research rooms once per week and study rooms twice per week during Fall, Winter, and Spring Terms.
During the summer all the rooms are only cleaned once per week.
Research rooms that are left overly dirty by patrons need to be reported to the Room Coordinator. This can be done with a follow-up form.
Rooms that have not been properly cleaned by ABM need to be reported to library maintenance either via email or with a follow-up form.
During breaks between terms, you should have building crew students go through all the study rooms to clean the tables and walls.

Study rooms are checked once a week to ensure the proper furniture is in each room. This is done by Library Spaces student employees.
- ADA rooms should be checked more than once a week to ensure compliance.
- You can find the small rooms spec spreadsheet here.

If there are exposed wires, damage to the outlet that could result in shock, smoke damage, or bodily fluids, the room should be closed and unavailable to reserve.
- Follow procedures outlined here for moving reservations and closing the room.
- Contact library maintenance via email or through a follow-up form
- If it needs urgent attention, you can call Rachel Burgess, Library Spaces and Planning Manager, at 7-8914 or her back-up, Lucinda Amerman at 7-7324.
Damage that should be reported promptly: holes in the wall, a large chunk of paint peeling, damage to the light switch, extensive or offensive markings.
- This is reported the same way, email library maintenance or fill out a follow-up form.
Normal damage that does not require immediate attention includes: wear and tear on the walls at the height of tables and chairs, including markings and peeling paint, a loose doorstop, odor from food garbage, and dry erase marker on walls around the dry erase boards/walls.

This applies to Research Rooms more than Group study rooms.
To enforce policy, we do the following:
- Collect door lock data from the research rooms to enforce minimum usage requirements.
  - This is done by Library Spaces student employees Monday of weeks 3, 5, 7, & 9.
  - The Handheld device can be found in the Room Coordinator's cubicle.
  - It should be returned to the Room Coordinator after data has been collected to the Room Coordinator can download and analyze the data.
Room Coordinator will contact patrons who have not met minimum usage requirements for retaining their rooms.

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