For circulation policy information go to the /wiki/spaces/LEAD/pages/55217233

Overview

All aspects of the Group Study rooms are located on 1st and 5th floor. In agreement with the Graduate Student Commons, up to 11 of the research rooms on 6th floor may also be used as study rooms when available. Management of study rooms is shared between LEAD and Library Admin. A detailed breakdown of responsibilities between the two departments can be found here. 

Study Room Management Tasks

Lock Management

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managed by the Room Coordinator and circulated by the Circulation Desk. 

• Study Rooms: 38 (+up to an additional 23)

  • 20 on 1st Floor
  • 18 on 5th Floor
  • Up to 23 on 6th floor. Varies by term
• User Groups: Students, Staff, and Faculty. (Requires an ONID Account)

Schedule of Room Coordinator Duties

• As Needed

  • Create replacement key cards (non-functioning, physically damaged, or missing) for group study rooms

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Basic troubleshooting: Battery replacement, Key card replacement.

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Advanced troubleshooting: Door won't lock, lock is completely unresponsive, won't accept new programming, etc.

LibCal

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Maintenance

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• LEAD students prioritize ADA rooms during building checks in the evening.
• LEAD students report to Admin other problems observed during evening building checks.

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• Documentation of room configuration.
• Weekly furniture reset.

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• • if Electronic Locks Coordinator isn't available.

  • Remove rooms from circulation for maintenance or repair

  • Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.

  • Serve as project manager and admin for LibCal.

• Weekly

  • Have students reset the study room furniture.

  • Look over furniture audit spreadsheet submitted by the student employee and take care of any maintenance needs

• Per Term

  • Set the hours in LibCal for the next term.

Maintenance

Room Furniture Reset

• Once a week, the furniture in the study rooms will be checked by Spaces student employees. Extra furniture should be removed.
• Use the Small Rooms Specs spreadsheet (found in the Library Maintenance Box folder) that lists all the study rooms and the number and type of chairs in the group study rooms.
• Furniture removed from the study rooms should be redistributed throughout the library. It is important that the furniture is not left right outside the rooms. Any furniture left outside the rooms is considered a fire hazard and may not comply with ADA rules of leaving a 36" walkway. 
• Any major damage to the rooms should also be noted at this time.

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Summer Unlock

During summer term, the study rooms on the 5^th floor are unlocked since there are fewer students using the study rooms. 

• Contact the kiosk coordinator to schedule slides letting patrons know the rooms are unlocked. The coordinator should have a slide on file.
• Leave the 5th floor rooms unavailable for reservation in LibCal when opening the rooms for the summer.
• Ask the Electronic Locks Coordinator to set SmarTime hours in SMS Express software and reprogram the locks.
• Place summer unlocked door hangers on door handles. These are kept in the Room Coordinator's files.
• Email LEAD and post on the Circulation wiki for the student workers about the change
• Pull key cards for the 5th floor room from the drawer at the Circulation Desk and store them in the Room Coordinator’s desk.

Documentation

• "How to" documentation is in this manual and in the Library Spaces Wiki
• All other documentation is in the Library Admin Box Folder under Library Spaces or the Library Maintenance Box folder.

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