Who is in Charge & Reporting

The Interim University Librarian (Anne-Marie Deitering) and the Library Spaces Manager (Rachel Burgess) should be notified of emergencies and security issues that occur in the library as soon as possible. During weekday evenings (after 5pm) and weekends, Circulation staff will have primary responsibility for handling patron problems, reporting building problems, public address system paging, and emergency situations. If there is no scheduled staff available for Circulation, please contact the Circulation Supervisor. If they are not available, try one of the other LEAD managers or the LEAD department head.

If you reported an emergency or incident, please fill out an Incident Report. (staff only)

Employee Responsibilities

• Notify library administration or Circulation staff (evenings/weekends) of any emergency or incident immediately (fire, medical, crime in progress, bomb threats, suspicious persons or objects). Complete the Incident Report Form if you reported an emergency or incident.
• Perform work in a safe manner by following established safety rules and reporting unsafe conditions to supervisors.
• Be familiar with emergency procedures, emergency exits, fire alarm & extinguisher locations and the general layout of the building.
• Report any work related injuries or illness to your supervisor.
  
  

Library Safety A-Z

Active Shooter Events

When the library/campus becomes aware of a shooter on campus, you must take immediate action. Your only responsibility is to protect yourself. Do not pull the fire alarm!

1) Run: Get out of the building if it is safe to do so. Once in a safe place, call 911 and then call the emergency number for campus public safety: 541-737-7000. Send text messages and/or post on social media to alert others to the violent threat on campus. There are no assembly areas for active shooter events.

2) Hide: If you cannot run, hide. Seek shelter in the nearest secured place. Turn off lights and devices indicating that the room is occupied. Keep out of the line of sight. BE QUIET. Do not respond to anyone at the door. Do not respond to fire alarms. Hide until you can confirm that it it safe to leave the building.

3) Fight: IF THE SHOOTER ENTERS YOUR ROOM and if there is no other option. Throwing whatever objects at them you can find is an effective way to distract. Run or hide as soon as you can.

Prepare Ahead of Time

Program these phone numbers into your phone. Campus alerts will be sent out.

• 911 - Emergency
• 541-737-7000 - State Police
• Supervisor and co-workers
• Sign up for OSU Alerts

Review

• Active Shooter Event Procedures & Information wiki site
• Know the difference and actions between Lockdown, Lockout & Shelter in Place Procedures
• Review OSULP Guidelines for Violent Threat

Plan where in your work area where you would run, hide and what you can use as weapons to fight. Discuss with your coworkers.

Notify Others

If you see someone on the campus with a weapon, call 911 or 541-737-7000 immediately.

If you are off campus or out of the area where the event is occurring, stay there and contact your supervisor so they can account for you.

AED (Automated External Defibrillator) Units

Biohazardous Waste Disposal

Child Abuse Reporting

Earthquakes

Elevator Emergencies & Problems

If people are trapped inside an elevator, contact Campus Security (7-3010) immediately informing them of what floor they are trapped and the elevator number.

For general elevator problems contact:

• Weekdays (8am-5pm): Report problems to the assistant building manager, who will post signs and contact Facilities Services.
• Evenings and Weekends: Circulation staff will call Campus Security and post out of service signage on the affected elevators.

Emergency Exits

Know where your nearest emergency exit is wherever you are located (safety maps). Emergency exits are located at the main entrance (2nd floor), Java II entrance (1st floor) and the east and west stairwells, east side and SW corners on all floors. Do not block emergency routes or exits.

Emergency Phones

Emergency Posters

Every work area should have an OSU Emergency Poster displayed. Posters can be obtained from the Valley Safety Committee or printed from the OSU Emergency Management.

Emergency Radio

Employee Injuries/Illness

For more information, please go to the Employee Health and Safety page.

Evacuation of the Building

Remain calm. Always respond to an evacuation order and do not assume the situation is a drill or a false alarm.

Everyone will leave the building through the nearest safest emergency exit, encouraging library users to leave as they move toward exits. Do not use the elevators. Proceed to your department/unit assembly area (map).

• Dept. heads, supervisors or designated staff members will account for all employees in their dept and report anyone not accounted for to the building manager or emergency personnel. 
• Do not block the street, driveways or entrances.
• Emergency personnel will clear the building.
• Please avoid using the loading dock area as an emergency exit. You should leave the building through the nearest designated emergency exit in your location (includes main 2^nd floor and Java II exits).  

All library building employees should exit the building at the nearest safe emergency exit and proceed to their assigned evacuation assembly area. Employees should remain there until the “all clear” is given or the building has been closed. The dept. head, supervisor or designated staff should take a head count at the assembly area (a list with all current employees is helpful). Identify the names and last known locations of anyone not accounted for and pass them to the Building Manager (University Librarian or designee), who will inform emergency personnel. LEAD door monitors have two-way radios to communicate with each other (see Library Building Evacuation FAQ and Assembly Area map).

Emergency response teams are responsible for making sure the building is cleared during an evacuation. If you notice someone in the building who is having problems leaving the building (refuses to leave, disabled person, etc.) notify emergency personnel once you have evacuated the building. (Library Building FAQ)

Circulation staff and students will be outside the main exit and the east and west exits and will use megaphones to instruct people to move to the north end of the building (library quad). Door monitors are placed at the plaza area at the main entrance, near the drinking fountains at the west emergency exit, and the Java II exit/Pharmacy building quad beyond the vehicle path at the east emergency exit. They will remain in these positions until told to announce it is safe to re-enter by emergency response personnel or are advised by emergency personnel to leave the area. Circulation will have evacuation procedures, megaphones, two-way radios and flashlights. If the Information Desk is staffed, they are trained to make their way to the front of the building and check with the Circ staff to see if they need assistance with monitoring exits or taking over the megaphone so phone calls can be made.

Disabled persons not on a floor with an outside exit should

1. go to the nearest stairwell landing 
2. use the red emergency phone to notify emergency personnel you are there. Your location is noted on the phone.
3. wait there for emergency personnel to help you evacuate the building if needed.

University policy can be found at OSU Disability Access Services Evacuation Procedures. There is an emergency red phone on every floor of the building stairwells, so disabled persons are expected to pick up the phone and be directly linked to public safety if they have any concerns or safety issues. You do not need to dial 911. Public Safety will notify the emergency response team know you are there. Disabled persons will not be evacuated if there is no actual danger in the building. Another alternative is to stay in an exterior room with a window as our sprinkler system will keep fires contained to the source.

Do not go out of your way to collect personal items. Items of value/necessity should be with you at all times in case of an evacuation.

Circulation Building Evacuation and Power Interruption/Outage Procedures.

Fire

If you notice fire or smoke in the building

1. Activate the fire alarm
2. Call 911 (cell phones will work)
3. Evacuate using the nearest emergency exit and encourage others to leave as you evacuate
4. Don't use elevators or the loading dock
5. Close doors to contain fire as you leave
6. Feel closed doors - don't open hot doors
7. Only attempt to extinguish a fire if preventing evacuation
8. Proceed to your assigned assembly area.

Review Evacuations of the Building above. 

Fire Alarms

Fire Doors

The fire doors between each floor and the stairwells will automatically close when the fire alarms are activated. They are meant to keep fire from spreading and keep smoke out of the stairwell evacuation routes. If they are closed you can still exit to the stairwell by pushing on the hand bar. Circ staff will re-open after a fire alarm event.

Fire Extinguishers

First Aid Kits

Note: Library patrons may be given band aids, but do not dispense or administer any medications, including common pain relievers. Do not put any ointments or creams on wounds or burns; use ice, cold pack or cold water instead. More information about first aid kits can be found in the Safety wiki.

Medical Emergencies

Do not dispense or administer any medications, including common pain relievers. Do not put any ointments or creams on wounds or burns; use ice, cold pack or cold water.

Office Environment Safety

OSU Environmental Health & Safety offers an Office Environment Powerpoint slideshow for safety training. At the end you will be asked to complete an Online Training Acknowledgement. 

It is recommended that all employees participate in this training.

OSU Alerts

OSU Alerts is where you will find emergency information and resources. OSU community members are strongly encouraged, but not required, to sign up for notifications. This will allow you to receive real-time notifications via text and/or email when there are events such as emergency evacuations. OSULP has the ability to utilize this system for alerts specific to our needs such as giving an all-clear after an unexpected evacuation. To sign up, go to OSU Alerts and select "Alert Notifications".

Power Outages

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Safety Maps Safety Maps

Safety Maps

• Safety equipment
• Safety maps: Floors 1, 2, 3, 4, 5, 6

SAFETY FIRST!

Contact the Library Safety Committee at LibSafety@oregonstate.edu