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• Once a week, a student worker conducts an audit of the furniture in the study rooms. Usually this is one of the 24/5 student workers. At the beginning of each term, you will need to coordinate with the 24/5 Student worker manager to assign a student to this duty. 
• Use the Study Room Furniture Audit spreadsheets the Small Rooms Specs spreadsheets (found on the shared drive under - LEAD > Circulation Library Spaces Planning & Mgmt > Rooms > Study Room Documents > Study Room Furniture AuditMaintenance > Small Rooms Specs) that lists all the study rooms and the number and type of chairs in the group study rooms. There is a laminated copy on a clipboard on the Room Coordinator's desk. 
• The student will remove any extra chairs/furniture in the study room and redistribute it throughout the library. It is important that the furniture is not left right outside the rooms but is moved to a different location. Any furniture left outside the rooms is considered a fire hazard and may not comply with ADA rules of leaving a 36" walkway. 
• The student should also look out for any major damage and make a note of it.

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• Batteries should be replaced at least once per year. If doors seem to start failing earlier, then consider changing the batteries twice per year for study rooms due to the heavy usage. The battery change checklist is a tab in the Small Rooms Specs spreadsheet referenced above.

Signage

• Signage should be refreshed at least once per year. 
• All rooms should have signage about policy and keeping the rooms clean.
• ADA rooms should also have an ADA sign (blue wheelchair)

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Cleaning Hours and Extended Hours: Hours for the study rooms need to be set in Open RoomLibCal. Hours are adjusted for cleaning and extended hours during the weekend between Dead Week and Finals Week.

During the summer, the 5th floor study rooms are left unlocked for drop-in use. You will program the doors for Summer Unlock using SMS Express "Smart Time".

Documentation

• Electronic lock specs are found in a file in the Room Coordinator's desk
• "How to" documentation is in the Circulation and Circulation Staff wiki
• All other documentation is in the Shared Drive:
  • S: >LEAD>Circulation>Rooms>Library Spaces Planning & Mgmt. > Rooms
  • Room specs, room capacity, maintenance history, furniture audit sheet, signage, and nearly anything else you need is here.

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