| Table of Contents | ||||
|---|---|---|---|---|
|
...
As Needed
Create replacement key cards (non-functioning or physically damaged) for group study rooms.
Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
- Serve as project manager and admin for Open RoomLibCal.
Weekly
Inspect key cards for peeling/worn labels or barcodes when study room back-up is out.
Look over furniture audit spreadsheet submitted by the student employee and take care of any maintenance needs
Check for billed unreturned study room key cards. See Billed and Lost Key Card Procedures for instructions for Group Study.
Per Term
Audit the Alma records for billed key cards that can be withdrawn. Cards can be withdrawn if it has been 15 months since the patron has been billed.
Set the cleaning hours and the extended hours hours in LibCal, including extended hours, for the next term. Do this before making the rooms available for the term.
Coordinate with the Circulation student supervisor to schedule a student employee to conduct to conduct the furniture audit.
Annually
Summer term unlock the 5th floor study rooms
Maintenance
Key Card Replacement
- This is the most common task of study room management.
- When a key quits working, a follow-up form will be completed and the key card will be put in the Circulation inbox or on the Room Coordinator's behind the Circulation desk.
- You can check the Valley Circ email inbox for A copy of the follow-up form will be sent to library.maintenance@oregonstate.edu.
Room Furniture Audit
- Once a week, a student worker conducts an audit of the furniture in the study rooms . Usually this is one of the 24/5 student workers. At the beginning of each term, you will need to coordinate with the 24/5 Student worker manager to assign a student to this duty. should be checked and extra furniture should be removed. (In the past this has been done by a 24/5 student but it is unclear at this time if 24/5 will return. 2/16/21)
- Use the Small Rooms Specs spreadsheets (found on the shared drive under - Library Spaces Planning & Mgmt > Rooms > Room Maintenance > Small Rooms Specs) that lists all the study rooms and the number and type of chairs in the group study rooms. There is a laminated copy on a clipboard on the Room Coordinator's desk. The student will remove any extra chairs/furniture in the study room and redistribute it
- Furniture removed from the study rooms should be redistributed throughout the library. It is important that the furniture is not left right outside the rooms but is moved to a different location. Any furniture left outside the rooms is considered a fire hazard and may not comply with ADA rules of leaving a 36" walkway.
- The student should also look out for any major damage and make a note of itAny major damage to the rooms should also be noted at this time.
Replacing batteries in door locks
...
During the summer, the 5th floor study rooms are left unlocked for drop-in use. You will program the doors for Summer Unlock using SMS Express "Smart Time".
Documentation
- Electronic lock specs are found in a file in the Room Coordinator's desk
- "How to" documentation is in the Circulation and Circulation Staff wiki
- All other documentation is in the Shared Drive:
- S: >Library Spaces Planning & Mgmt. > Rooms
- Room specs, room capacity, maintenance history, furniture audit sheet, signage, and nearly anything else you need is here.
...