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As Needed
Create replacement key cards (non-functioning or physically damaged) for group study rooms.
Remove rooms from circulation for maintenance or repair
Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
- Serve as project manager and admin for LibCal.
Weekly
Inspect key cards for peeling/worn labels or barcodes when study room back-up is out.
Look over furniture audit spreadsheet over furniture audit spreadsheet submitted by the student employee and take care of any maintenance needs
Check for unreturned missing study room key cards. See Billed and Lost Key Card Procedures for instructions for Group Study.
Per Term
Audit the Alma records for billed key cards that can be withdrawn. Cards can be withdrawn if it has been 15 months since the patron has been billed.
Set the hours in LibCal, including extended hours, for the next term. Do this before making the rooms available for the term.
Coordinate with the Circulation student supervisor to schedule a student employee to conduct the furniture audit.
Annually
Summer term unlock the 5th floor study rooms
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- Needed room repair will be reported two different ways: Furniture Audits and Follow-Up Forms
- Check Library Maintenance inbox for follow-up forms about reported damage
- Coordinate with the Library Spaces Manager.
Hours
Cleaning Hours and Extended Hours: Hours for the study rooms need to be set in LibCal. Hours are typically adjusted for cleaning and extended hours during the weekend between Dead Week and Finals Week.
During the summer, the 5th floor study rooms are left unlocked for drop-in use. You will program the doors for Summer Unlock using SMS Express "Smart Time".
Documentation
- Electronic lock specs are found in a file in the Room Coordinator's desk
- "How to" documentation is in this manual and in the Library Spaces Wiki
- All other documentation is in the Shared Drive:
- S: >Library Spaces Planning & Mgmt. > Rooms > Room Maintenance
- Room specs, room capacity, maintenance history, furniture audit sheet, signage, and nearly anything else you need is here.
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