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Research rooms and study rooms need to be inspected regularly. These inspections look for several things.
Cleanliness
- Are research room patrons keeping their rooms reasonably clean?
- Is ABM getting the study rooms and research rooms clean?
Furniture
- Is the correct furniture in the room?
- Are there things in the room (such as white boards) that shouldn't be there?
Damage
- Has a research room patron damaged their room? Is there excessive damage to a study room?
- Do any of the study rooms or research rooms need maintenance due to usual wear and tear?
Policy Enforcement (mostly for research rooms)
- Has the patron used their research room at least 8 times per month?
- Is the patron violating any other policies such as unauthorized small appliances in the room, things pinned to walls, etc.
Cleanliness
- ABM cleans the research rooms once per week and study rooms twice per week during Fall, Winter, and Spring Terms.
- During the summer all the rooms are only cleaned once per week.
- Research rooms that are left overly dirty by patrons need to be reported to the Room Coordinator. This can be done with a follow-up form.
- Rooms that have not been properly cleaned by ABM need to be reported to library maintenance either via email or with a follow-up form.
- During breaks between terms, you should have building crew students go through all the study rooms to clean the tables and walls.
Furniture
- Study rooms are checked once a week to ensure the proper furniture is in each room. This is done by Library Spaces student employees.
- ADA rooms should be checked more than once a week to ensure compliance.
- You can find the small rooms spec spreadsheet here.
- Research rooms should be checked every 1-2 weeks to make sure there isn't extra furniture.
- Extra furniture should be removed from the rooms and patrons should be notified.
- Look for electrical appliances which are not allowed in the room, such as hot pots, space heaters, etc. Personal lamps are allowed.
- Check for whiteboards or any other equipment that should be available to the public when not being actively used.
- If there is a whiteboard with extensive notes on it, contact the patron and allow them a few days to transfer their notes before removing the whiteboard.
- Make sure there are no coverings or obstructions on the door.
- Room Coordinator or the back-up can contact patrons regarding any policy violations.
Damage
- If there are exposed wires, damage to the outlet that could result in shock, smoke damage, or bodily fluids, the room should be closed and unavailable to reserve.
- Follow procedures outlined here for moving reservations and closing the room.
- Contact library maintenance via email or through a follow-up form
- If it needs urgent attention, you can call Rachel Burgess, Library Spaces and Planning Manager, at 7-8914 or her back-up, Lucinda Amerman at 7-7324.
- Damage that should be reported promptly: holes in the wall, a large chunk of paint peeling, damage to the light switch, extensive or offensive markings.
- This is reported the same way, email library maintenance or fill out a follow-up form.
- Normal damage that does not require immediate attention includes: wear and tear on the walls at the height of tables and chairs, including markings and peeling paint, a loose doorstop, odor from food garbage, and dry erase marker on walls around the dry erase boards/walls.
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