Page Comparison

Room Coordinator: Lucinda Amerman (Unlicensed)

Back-up Coordinator: Matthew Schuck (Unlicensed)

Table of Contents

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Overview

Being the room coordinator means managing access, usage and maintenance of multiple spaces within the library. This involves knowledge of complex software, communication with staff across multiple departments within and outside of Valley Library, and the ability to problem solve on a moment's notice. The complexity and wide spectrum of responsibility makes it difficult to break duties down into concise categories. As a result, there will be many pages that overlap and cross-reference each other. Below is a broad outline of responsibilities.

Areas of Responsibility

Managing Patron Usage of Spaces

Handling Classroom reservations and managing the calendars. Communicating with Faculty, Staff and Students who wish to use an Valley Library Classroom.
Overseeing patron usage of Research Rooms. This includes tracking requests, answering questions from patrons about policy, and finding creative solutions when necessary to assist patrons in their room needs.
Determining usage policy for spaces in coordination with the Library Space Planning Manager, LEAD and Circulation Supervisors, and other Library Faculty as appropriate.

Spaces

Room Maintenance

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Room management is split between multiple departments. These pages outline the division of duties, primary points of contact, instructions for Library Admin duties, and general location of documentation.

Study Rooms - management shared between LEAD and Library Admin
Grad Commons Rooms - management shared between Grad Student Commons, LEAD, and Library Admin
Classrooms - management shared by Library Admin, R&L, and LEAD.

Library Admin Responsibilities

Room Maintenance

Oversee the maintenance of Group Study Rooms, Grad Student Commons Rooms, and classrooms. This includes assessing maintenance needs, completing work orders, communicating with Facilities, and following-up to make sure repairs are completed.
Furniture is audited Audit furniture regularly to make sure it is appropriate to the space and undamaged.
Signage must be reviewed Review signage regularly and replaced replace or updated update as needed.

Lock Maintenance

Locks must be programmed by the Room Coordinator as needed to ensure staff and patrons have appropriate access to the spaces.
Batteries need to be changed annually in all door locks.
If a lock is malfunctioning, the Room Coordinator must do troubleshooting to determine the cause of the malfunction.
Maintaining spec files on all electronic door locks in the building.

Managing LibCal

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Managing LibCal

Troubleshoot any LibCal issues, including communication with Springshare and LEAD
Pull room usage data as needed.

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Documentation

Update the various wiki spaces that include Maintain documentation related to these spaces and their policies. These wiki spaces include:
This coordinator manual
Spaces page on the Circulation wiki. This outlines policy for study rooms, classrooms, Grad Commons, and special use rooms.

Spaces

page on the Library Spaces wiki

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Specifically the child pages for Classrooms