Page Comparison

Room Coordinator:  Lucinda Amerman (Unlicensed)

Back-up Coordinator: Matthew Schuck (Unlicensed)

Overview

Being the room coordinator means managing access, usage and maintenance of multiple spaces within the library. This involves knowledge of complex software, communication with staff across multiple departments within and outside of Valley Library, and the ability to problem solve on a moment's notice. The complexity and wide spectrum of responsibility makes it difficult to break duties down into concise categories. As a result, there will be many pages that overlap and cross-reference each other. Below is a broad outline of responsibilities. 

Areas of Responsibility

Managing Patron Usage of Spaces

• Handling Classroom reservations and managing the calendars. Communicating with Faculty, Staff and Students who wish to use an Valley Library Classroom.
• Overseeing patron usage of Research Rooms. This includes tracking requests, answering questions from patrons about policy, and finding creative solutions when necessary to assist patrons in their room needs.
• Determining usage policy for spaces in coordination with the Library Space Planning Manager, LEAD and Circulation Supervisors, and other Library Faculty as appropriate.

Spaces

• Group Study Rooms
• Grad Student Commons
• Classrooms

Room Maintenance

...

Room management is split between multiple departments. These pages outline the division of duties, primary points of contact, instructions for Library Admin duties, and general location of documentation.

• Study Rooms - management shared between LEAD and Library Admin
• Grad Commons Rooms - management shared between Grad Student Commons, LEAD, and Library Admin
• Classrooms - management shared by Library Admin, R&L, and LEAD.

Library Admin Responsibilities

Room Maintenance

• Oversee the maintenance of Group Study Rooms, Grad Student Commons Rooms, and classrooms. This includes assessing maintenance needs, completing work orders, communicating with Facilities, and following-up to make sure repairs are completed.
• Furniture is audited Audit furniture regularly to make sure it is appropriate to the space and undamaged.
• Signage must be reviewed Review signage regularly and replaced replace or updated update as needed.

Managing LibCal

• Using LibCal to set hours for study rooms.
• Troubleshooting Troubleshoot any LibCal issues, including communication with Springshare and LEAD
• Pull room usage data as needed.

...

Documentation

• Update the various wiki spaces that include Maintain documentation related to these spaces and their policies. These wiki spaces include:
• This coordinator manual
Spaces page on the Circulation wiki. This outlines policy for study rooms, classrooms, Grad Commons, and special use rooms.
• Spaces page on the Library Spaces wiki. Specifically the child pages for Classrooms

Important Contact Information

Admin Staff

Rooms Library Facilities Coordinator:   Lucinda Amerman (Unlicensed)

Library Spaces Coordinator Manager (Building Manager): Rachel Burgess

LEAD Staff

Classroom Back-up: Erin Kooyman (Unlicensed) Kristin Swetland (Unlicensed)

Study Room and Research Room Back-up: Study Room Coordinator: Matthew Schuck (Unlicensed)

Non-Library Departments

Grad Commons: 7-71693, grad.commons@oregonstate.edu

Graduate Writing Center: Chris Nelson, Chris.Nelson@oregonstate.edu

Undergraduate Research & Writing Center (RWS): Chris Ervin, chris.ervin@oregonstate.edu

Student Multimedia Services (SMS): Teresa Preddy, teresa.preddy@oregonstate.edu Hayden Wilcox, hayden.wilcox@oregonstate.edu 

Student Worker Managers

LEAD: Erin Kooyman (Unlicensed) Kristin Swetland (Unlicensed) Sagan Wallace (Unlicensed) Dominic Annen

Library Spaces Planning & Management: Rachel Burgess Lucinda Amerman (Unlicensed)

RAS: Laura Ramos Brad Engelbert (Unlicensed) Jessicca Layton (Unlicensed)

RWS: Chris Ervin, chris.ervin@oregonstate.edu

SMS: Teresa Preddy, teresa.preddy@oregonstate.edu

Technical Support

ETS Pager if Open Room goes down: (541) 737-8989 

ETS online form: http://bit.ly/ETSProblems (complete after you page ETS)Tait Bergstrom (tait.bergstrom@oregonstate.edu).

Page Tree