Room Coordinator Manual

Room Coordinator: Lucinda Amerman (Unlicensed)

Back-up Coordinator: Matthew Schuck (Unlicensed)

Overview

Being the room coordinator means managing access, usage and maintenance of multiple spaces within the library. This involves knowledge of complex software, communication with staff across multiple departments within and outside of Valley Library, and the ability to problem solve on a moment's notice. The complexity and wide spectrum of responsibility makes it difficult to break duties down into concise categories. As a result, there will be many pages that overlap and cross-reference each other. Below is a broad outline of responsibilities.

Areas of Responsibility

Managing Patron Usage of Spaces

Overseeing patron usage of Research Rooms. This includes tracking requests, answering questions from patrons about policy, and finding creative solutions when necessary to assist patrons in their room needs.
Working closely with the Classroom coordinator to ensure policies within reservable spaces align.
Determining usage policy for spaces in coordination with the Library Space Planning Manager, LEAD and Circulation Supervisors, and other Library Faculty as appropriate.

Spaces

Room Maintenance

At the most basic level, the Room Coordinator is responsible for overseeing the maintenance and operations of Group Study Rooms and Grad Student Commons Research Rooms. This includes assessing maintenance needs, completing work orders, communicating with Facilities, and following-up to make sure repairs are completed.
Furniture is audited regularly to make sure it is appropriate to the space and undamaged.
Signage must be reviewed regularly and replaced or updated as needed.

Managing LibCal

Using LibCal to set hours for study rooms.
Troubleshooting any LibCal issues, including communication with Springshare and LEAD.

Wiki Documentation

Update the various wiki spaces that include documentation related to these spaces and their policies. These wiki spaces include:
- This coordinator manual.
- Being aware of content about these /wiki/spaces/LEAD/pages/55214633 in the Circulation wiki.