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During summer term, the study rooms on the 5th floor are unlocked since there are fewer students using the study rooms. The 5th floor is the only entire floor that does not have media equipment in it. Rather than explain to patrons that only particular rooms are open on the 1st and 6th floor, we only unlock the entire 5th floor study rooms.

Procedure Overview:

1.  In Millennium, suppress all the study room records on the 5th floor and change their status to "not available".

2.  Set SmarTime hours in SMS Express software and reprogram the locks.

3.  Place summer unlocked door hangers on door handles and email department and post on the circulation desk wiki for the student workers about the change. 

Detailed Procedures:

  1. Make sure the rooms on the selected floor have no bookings. If there are bookings, transfer the bookings to another floor. In Millennium, take them out of circulation by making them “not available” and suppress the records by selecting “NOT ORBIS/SUPP”. Pull keys from drawer and store them at the study room coordinator’s desk.

  2. In SMS Express software, the locks can be programmed so that the doors unlock and lock at specified times, referred to as "SmarTime". On the main SMS Express screen click the "SmarTime (SMT)" button. This will bring up the SmarTime Functions window. 
  3. Click the "Door AutoUnlocks" tab. Select the "New" button at the bottom of the window. In the "Name" field enter a name for the new automatic unlock profile. Look up the summer hours on the OSU Library website and create a profile for all the different set of times that we're open. Make the start time when the library opens and the end time 15 minutes after the library closes. There will be a separate profile for Mondays-Thursdays, Fridays, Saturdays, and Sundays.

4. Select "Save" and exit back to the main SMS Express screen

5. Select the "Doors" option.

6. Highlight the door that you wish to add automatic unlock to and push the "Edit" button



7. Make sure that the "Use First Person In For AutoUnlock Schedules" box is not checked. Click the "AutoUnlocks" tabs.

8.  Highlight the name of unlock parameters that you wish to use (this is what we created steps 2 – 4)



9. Push the "Assign" button. Push "Save."

10. Repeat for every door that you want to assign automatic unlock too. Exit when finished.

11. Generate program files in SMS Express software.

12. Reprogram doors with iPaq.

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