Classroom Management

For Circulation policy information, please refer to the Circulation wiki Classrooms page

Overview

Multiple, but not all, aspects of the classrooms are managed by the Classroom Coordinator. Unlike some of the other spaces in Valley Library, classroom management is a cooperative effort between multiple departments. Areas of classroom management include:

Reservations
Electronic lock management
Circulation of key cards
Technology
Signage
Policy

Additionally, because each classroom serves a different need, how management responsibilities are assigned is unique to each classroom. While there is some crossover, there are also many differences. Understanding how a classroom is used makes it easier to understand how it is managed. To see a detailed breakdown of how each room is managed, please refer to the (insert link here) Classrooms page in this wiki space.

Schedule of Room Coordinator Duties

Daily
- Check classroom email accounts and process reservation requests.
As Needed
- Create replacement key cards (non-functioning or physically damaged) for classrooms.
- Communicate policy and problem solve with patrons regarding questions and concerns they have over various rooms.
Weekly
- Inspect key cards for peeling/worn labels or barcodes if needed.
Per Term
- Audit the Alma records for billed key cards that can be withdrawn. Cards can be withdrawn if it has been 1 year since the patron has been billed.
Annually
- Each summer set "Open Study Hours" on the classroom calendars for Autzen and the Willamettes for the next academic year.

Room Reservations

Checking classroom email daily, at least twice per day.
Following classroom usage guidelines when responding to reservation requests
Ensuring that the classroom calendars are up-to-date and accurate.

Lock Maintenance

Replacing batteries in door locks. This should be done once per year for classrooms.
Program locks for staff access as needed and keep detailed records of issued credentials.
Troubleshooting lock issues.
Maintain documentation of lock specs.

Key Card Replacement

Creating a Credential
Processing the Credential

Room Maintenance

Check Valley Circulation email inbox for follow-up forms about damage reported to the Circulation desk.
Coordinate with Building Coordinator and/or the person assigned to monitoring the "Library maintenance" email account for monitoring reports of classroom damage.
Once per term check the rooms' condition for extensive damage.
Maintain documentation of room specs and furniture configuration.