Library Conference Rooms

Library conference rooms are booked through Microsoft Outlook. Availability and ability to book these rooms are explained here, as well as their location and a list of the available technologies in those rooms. The library's Staff Room is booked in the same way as a conference room, though there is no expectation that people will check on the room's availability before using that space.

How to book a conference room

Microsoft Outlook functions differently depending on if you are using it on a PC, Mac, or via the web version (AKA - webmail). These directions are purposefully generic to allow anyone using any of these three platforms to reserve a conference room. Images are from the PC version of Outlook.

Open your calendar in Outlook.

Click the open calendar button, selecting "from room list" to search for a library calendar. All library calendars have the prefix of Vlib associated with them, so if you type Vlib in the search box, you will get a complete list of conference rooms. Often the abbreviation of "Conf." is appended to conference rooms, as is shown in the example here.

Open the room calendar to view its availability. Sometimes you may have to check multiple conference room calendars to find one that works for your appointment date and time.
Once you have found an available conference room, open up the appointment you have scheduled, or create a new appointment for the meeting you are scheduling on your own calendar.
Click the button to invite attendees, so that you can invite the conference room to the meeting by searching in the global address book so that it appears in the "To" field of your calendar invite.

You will notice the location of the meeting will default to that conference room.
If there are no conflicts on the calendar for that room, it will auto-accept your invitation and your appointment will appear on the conference room's calendar.

Table of Contents

Types of Conference Rooms

There are 9 conference rooms in the library with varying levels of technology, space, and other capabilities. Some are accessible to partner units in the library, others are limited specifically to library use.

Library-Only Conference Rooms

Vlib 4653 - Lucy Lewis Conf. Room (Admin priority)
Vlib 3755 - Faculty/Staff Conference Room (3rd floor departments priority)
Vlib 2511 - Faculty Staff Conference (LEAD priority)

Rooms Shared with Partners

Vlib 4960 - Drinkward Conf. Room (Library priority)
Vlib 4445 - Thunderegg Conf. Room (Ecampus priority)
Vlib 4443 - Sunstone Conf. Room (Ecampus priority)
Vlib 4168 - Kelley Conf. Room (Library priority)
Vlib 4146 - Chinook Conf. Room (Ecampus Priority)
Vlib 4142 - Meadowlark Conf. Room (Ecampus Priority)
Vlib 2515 - Conference Room (Shared Library/Academic Success)