Large Projects

Roof Construction

• Received roof planning documents from Bassetti Architects.
• Timelines look to have bidding and permitting through summer and into fall
• Construction start October 2021 and completion in February 2022.

Offsite Storage

• Redid contract documents for offsite storage after learning the PO process would not be sufficient. All signatures are gathered!

Smaller Projects

• Security Camera quote for installing an additional unit to monitor the orange cash machine came in, asking them to also look at a couple of cameras that have some blur while they are on site.
• Still waiting on scheduling from Facilities on floor repair and the water fountains - the fountains were on back order so this one may be further out.
• 3755 was completed and is available for use thanks to Academic Technology squeezing us in. Further projects that require AT support will need ample lead time - preparations for fall/modification of meeting rooms or equipment etc.
• Met with Joe Majeski, Scott Drahn, Brandon Trealstad, and other stakeholders to discuss the LED lighting upgrade for the library. This is now an active project and slated to happen Spring 2021.

Ongoing Building Operations

• Lucinda presented with Margaret to LFA regarding all the work done to ready LibCal and library spaces for opening in fall 2020.
• Lucinda is preparing a supply order to support art collection work.
• Rachel dealt with the security breach Saturday 2.20.21 including working with law enforcement, messaging, and follow up with LEAD/onsite staff.

Planning

• Met with Dr. Marshall who curates the OSU Arthropod Collection about compact shelving systems. They are installing a new system and we discussed collaborating on a campus contract for service of the compact shelving!
• Attended LEAD Dept meeting to support discussion of Fall 2021 reopening

Projects

Roof Replacement

Weekly roof meetings continue.

• The architect is putting together an estimate of cost.
• Next step will be Rachel discussing the scope of this project with the architect and Campus Project Manager.
• A “phased” approach to the roof is being considered. Rachel is continuing to emphasize how the roof replacement is interconnected with the cell towers project and the solar panels installation.

Offsite Storage

• Working on finalizing the moving contract with Bertsch Moving & Storage.

Smaller Projects

• Grad Commons: We are coordinating with Grad Commons staff for several furniture deliveries scheduled through 2/15/21
• 3755: Academic Tech is working on upgrades to this meeting room this week.
• SCARC Environmental Monitoring Systems: SCARC has put together a proposal for monitoring their environmental controls. Rachel is consulting with them to review the proposal and consider systems for their use.

Ongoing Building Operations

• Lucinda was out on vacation Tuesday-Friday last week, so Rachel was onsite Wednesday, Thursday, and Friday.
• We are piloting of new key request process using an Asana form. Lucinda has been working on this for quite a while; if it goes well will likely use similar process for telecom.
• Escorted EHS representative to inspect fire extinguishers in SCARC.
• Press cabinets: one was moved into the press area; the other two are being sent to surplus. This takes care of the last fire code violation once they are removed.
• Spacesaver will be onsite 2/10-11/21 for repairs to compact shelving on 1^st floor and a full service for 3rd floor.
• Rachel met with Kristi King about Little Villages processes related to COVID infections in Milne daycare.

Planning

• Rachel is planning to update the Telecom Contacts list and the Library Emergency Contact Lists.
• Rachel attended a webinar training for Library Operations and Planning related to COVID/Emergencies.
• Restructuring the Safety Committee is in the works.
• Rachel has begun to draft a document for Library Continuity of Operations Planning (COOP). This planning is used to determine how essential operations are performed during an emergency situation.
• A task force has been set up to discuss directory/signage for the library in fall (SMS, LEAD, etc).