Who is in Charge & Reporting

The Interim University Librarian (Anne-Marie Deitering) and the Library Spaces Manager (Rachel Burgess) should be notified of emergencies and security issues that occur in the library as soon as possible. During weekday evenings (after 5pm) and weekends, Circulation staff will have primary responsibility for handling patron problems, reporting building problems, public address system paging, and emergency situations. If there is no scheduled staff available for Circulation, please contact the Circulation Supervisor. If they are not available, try one of the other LEAD managers or the LEAD department head.

If you reported an emergency or incident, please fill out an Incident Report. (staff only)

Employee Responsibilities

• Notify library administration or Circulation staff (evenings/weekends) of any emergency or incident immediately (fire, medical, crime in progress, bomb threats, suspicious persons or objects). Complete the Incident Report Form if you reported an emergency or incident.
• Perform work in a safe manner by following established safety rules and reporting unsafe conditions to supervisors.
• Be familiar with emergency procedures, emergency exits, fire alarm & extinguisher locations and the general layout of the building.
• Report any work related injuries or illness to your supervisor.
  
  

Library Safety A-Z

Active Shooter Events

When the library/campus becomes aware of a shooter on campus, you must take immediate action. Your only responsibility is to protect yourself. Do not pull the fire alarm!

1) Run: Get out of the building if it is safe to do so. Once in a safe place, call 911 and then call the emergency number for campus public safety: 541-737-7000. Send text messages and/or post on social media to alert others to the violent threat on campus. There are no assembly areas for active shooter events.

2) Hide: If you cannot run, hide. Seek shelter in the nearest secured place. Turn off lights and devices indicating that the room is occupied. Keep out of the line of sight. BE QUIET. Do not respond to anyone at the door. Do not respond to fire alarms. Hide until you can confirm that it it safe to leave the building.

3) Fight: IF THE SHOOTER ENTERS YOUR ROOM and if there is no other option. Throwing whatever objects at them you can find is an effective way to distract. Run or hide as soon as you can.

Prepare Ahead of Time

Program these phone numbers into your phone. Campus alerts will be sent out.

• 911 - Emergency
• 541-737-7000 - State Police
• Supervisor and co-workers
• Sign up for OSU Alerts

Review

• Active Shooter Event Procedures & Information wiki site
• Know the difference and actions between Lockdown, Lockout & Shelter in Place Procedures
• Review OSULP Guidelines for Violent Threat

Plan where in your work area where you would run, hide and what you can use as weapons to fight. Discuss with your coworkers.

Notify Others

If you see someone on the campus with a weapon, call 911 or 541-737-7000 immediately.

If you are off campus or out of the area where the event is occurring, stay there and contact your supervisor so they can account for you.

AED (Automated External Defibrillator) Units

The Valley Library has three onsite HeartStart AED (automated external defibrillator) units. The units are intended for use by library staff only and are located at:

• 2nd floor Circulation - in the public address system alcove, next to the Access closet (south end of Circ desk)
• 3rd floor Staff Area - inside the middle office door and to the right
• 4th floor Administration & Consulting Reception Desk/Ecampus area - next to the mailboxes and the door to Ecampus

The units are removed by simply picking them up or sliding them out of the wall mount. They have voice instructions as you are using them and should be used only if a victim does not respond when shaken and is not breathing normally. If in doubt about using the AED, place the pads on the victim and the machine will indicate whether the defibrillator is needed. Abnormal breathing can indicate a heart problem and the AED will not work if it is unnecessary. Manuals are available with each unit.

The OSULP Safety Council encourages all staff to take CPR & AED training offered by Dixon Recreation. CPR & AED training need to be renewed each year. The university policy for AED use is based on an Oregon statute (specifically the 30.802 Liability section) that limits the liability for emergency assistance provided by a staff person of a governmental agency who is trained within the course/scope of duties, provided the act or omission does not violate the standards of reasonable care. Basically, staff who are not trained or current in their training may use an AED in a life threatening situation if it is the only alternative (no trained staff or emergency personal available) and the staff member does not violate the standards of reasonable care (no gross negligence) noted in the statute.

The units include the defibrillator, carrying case, Adult SMART pads, Fast Response Kit (mouth guard for CPR, disposable razor, 2 pairs of gloves, paramedic scissors and an absorbent wipe), wall mount bracket, defibrillator wall sign, inspection tag and user manual. After each use pads and other used equipment will need to be replaced.

The units will be checked two times per year by OSULP Safety Council members, in November and May, and will be noted on the inspection tags. The units run a self-test every day automatically. A green Ready light blinks to indicate the unit is ready for use. When the battery is low or the unit needs attention, you will hear an alarm chirp. Contact a OSULP Safety Council member if this occurs if the green light is not blinking or you hear the alarm chirp. Batteries have a 4 year unit life.

Biohazardous Waste Disposal

A biohazard disposal container, also known as a sharps container, is located on the north side of the 2nd floor Circulation desk. It is the only one in the building. There are also medical gloves and disinfectant deodorant.

If sharps (needles, scalpel blades, lancets and syringes) are found, take the biohazard container to the sharp (to minimize contact) while wearing gloves (or double gloves) and take extra precautions not to puncture or tear your skin. Do not attempt to recap a needle as you may puncture yourself. You may spray the needle and your gloves with disinfectant deodorant for extra protection.

The sharp container should not be filled more than 2/3 of capacity. After use, the container needs to be closed and labeled with an OSU Hazardous Materials label. To comply with the 90 day storage limit, contact EH&S as soon as possible. 

Please note: The entire sharp container will be removed and incinerated. You will need to purchase a new one from the OSU Chem Store, Amazon or another vendor.

Resources

• Training materials and Instructions for managing Hazardous Waste can be found at OSU Environmental Health & Safety.
• Request a hazardous waste pickup
• OSU Hazardous Waste Label

Child Abuse Reporting

Earthquakes

Elevator Emergencies & Problems

If people are trapped inside an elevator, contact Campus Security (7-3010) immediately informing them of what floor they are trapped and the elevator number.

For general elevator problems contact:

• Weekdays (8am-5pm): Report problems to the assistant building manager, who will post signs and contact Facilities Services.
• Evenings and Weekends: Circulation staff will call Campus Security and post out of service signage on the affected elevators.

Emergency Exits

Know where your nearest emergency exit is wherever you are located (safety maps). Emergency exits are located at the main entrance (2nd floor), Java II entrance (1st floor) and the east and west stairwells, east side and SW corners on all floors. Do not block emergency routes or exits.

Emergency Phones

Emergency (red) phones are located in the stairwell areas on each floor and at Circulation under the north corner of the desk. These phones are used for immediate emergencies (i.e., crime in progress, medical emergency, fire) and connected directly to OSU's Department of Public Safety (DPS) dispatch. If you are unable to speak on the phone, simply leave the handset off the hook and officers will be dispatched to the library.

Emergency Posters

Every work area should have an OSU Emergency Poster displayed. Posters can be obtained from the Valley Safety Committee or printed from the OSU Emergency Management.

Emergency Radio

An emergency radio is located in the 2nd floor Circulation Secure Closet. 

Details

• First Alert AM/FM Weather Band Radio with Weather Alert
• Battery, dynamo or solar charging
• LED flashlight
• USB charger
• Digital clock
• Weather alert indicator which instantly switches to a weather broadcast when an alert signal is received

Employee Injuries/Illness

The unfortunate truth is sometimes employees get ill or injured while on the job no matter how careful we are. If you are injured or become ill due to working conditions, notify your supervisor as soon as possible. This ensures:

• If you are injured on the job, your medical care, if needed, will be paid for.
• The Valley Library can adjust processes to avoid future injuries.
• OSU is protected from potential false claims (not that we expect that).

Supervisors can report an accident or injury using the Public Incident Reporting Form. This should be done as soon as safely possible.

Workers' Comp Claim

If the employee's injury requires missed time from work and/or medical care, a Workers' Comp claim may need to be filed within 24 hours of the injury occurring. Click the link to find resources and information about this process.

For more information, please go to the Employee Health and Safety page.

Evacuation of the Building

Remain calm. Always respond to an evacuation order and do not assume the situation is a drill or a false alarm.

Everyone will leave the building through the nearest safest emergency exit, encouraging library users to leave as they move toward exits. Do not use the elevators. Proceed to your department/unit assembly area (map).

• Dept. heads, supervisors or designated staff members will account for all employees in their dept and report anyone not accounted for to the building manager or emergency personnel. 
• Do not block the street, driveways or entrances.
• Emergency personnel will clear the building.
• Please avoid using the loading dock area as an emergency exit. You should leave the building through the nearest designated emergency exit in your location (includes main 2^nd floor and Java II exits).  

All library building employees should exit the building at the nearest safe emergency exit and proceed to their assigned evacuation assembly area. Employees should remain there until the “all clear” is given or the building has been closed. The dept. head, supervisor or designated staff should take a head count at the assembly area (a list with all current employees is helpful). Identify the names and last known locations of anyone not accounted for and pass them to the Building Manager (University Librarian or designee), who will inform emergency personnel. LEAD door monitors have two-way radios to communicate with each other (see Library Building Evacuation FAQ and Assembly Area map).

Emergency response teams are responsible for making sure the building is cleared during an evacuation. If you notice someone in the building who is having problems leaving the building (refuses to leave, disabled person, etc.) notify emergency personnel once you have evacuated the building. (Library Building FAQ)

Circulation staff and students will be outside the main exit and the east and west exits and will use megaphones to instruct people to move to the north end of the building (library quad). Door monitors are placed at the plaza area at the main entrance, near the drinking fountains at the west emergency exit, and the Java II exit/Pharmacy building quad beyond the vehicle path at the east emergency exit. They will remain in these positions until told to announce it is safe to re-enter by emergency response personnel or are advised by emergency personnel to leave the area. Circulation will have evacuation procedures, megaphones, two-way radios and flashlights. If the Information Desk is staffed, they are trained to make their way to the front of the building and check with the Circ staff to see if they need assistance with monitoring exits or taking over the megaphone so phone calls can be made.

Disabled persons not on a floor with an outside exit should

1. go to the nearest stairwell landing 
2. use the red emergency phone to notify emergency personnel you are there. Your location is noted on the phone.
3. wait there for emergency personnel to help you evacuate the building if needed.

University policy can be found at OSU Disability Access Services Evacuation Procedures. There is an emergency red phone on every floor of the building stairwells, so disabled persons are expected to pick up the phone and be directly linked to public safety if they have any concerns or safety issues. You do not need to dial 911. Public Safety will notify the emergency response team know you are there. Disabled persons will not be evacuated if there is no actual danger in the building. Another alternative is to stay in an exterior room with a window as our sprinkler system will keep fires contained to the source.

Do not go out of your way to collect personal items. Items of value/necessity should be with you at all times in case of an evacuation.

Circulation Building Evacuation and Power Interruption/Outage Procedures.

Fire

If you notice fire or smoke in the building

1. Activate the fire alarm
2. Call 911 (cell phones will work)
3. Evacuate using the nearest emergency exit and encourage others to leave as you evacuate
4. Don't use elevators or the loading dock
5. Close doors to contain fire as you leave
6. Feel closed doors - don't open hot doors
7. Only attempt to extinguish a fire if preventing evacuation
8. Proceed to your assigned assembly area.

Review Evacuations of the Building above. 

Fire Alarms

Fire alarm pulls are located at each exit and at the end of the avenues on each floor.

• Only use if you discover a fire in the building emergency personnel has told us to activate the alarm. Do not activate to evacuate the building after an earthquake or power outage.
• Call 911, and leave the building. Report any problems to emergency personnel.
• Once an alarm is pulled the fire dept is automatically notified and will respond.

Fire alarms are located near each exit and at the west and east ends of the avenue on each floor. 

• Never ignore an alarm. Always evacuate the building.
• The strobe lights are timed so as to not initiate epileptic seizures.
• Do not block access to fire alarms.

Fire Doors

The fire doors between each floor and the stairwells will automatically close when the fire alarms are activated. They are meant to keep fire from spreading and keep smoke out of the stairwell evacuation routes. If they are closed you can still exit to the stairwell by pushing on the hand bar. Circ staff will re-open after a fire alarm event.

Fire Extinguishers

Fire extinguishers are located near exits throughout the building and are indicated by a wall sign above the extinguisher (safety maps).

• They are to be used only to egress the building if fire is blocking your path or small trash can size fires.
• Know where your fire extinguisher is located in your work area or area´s you frequent.
• Do not obstruct or obscure fire extinguishers from view — they must be easily accessible.
• Do not use a fire extinguisher if you don't know how. Evacuate the building instead.
• To access the fire extinguisher, break the glass with an object or foot and pull the metal handle.

The Valley Library is equipped with ABC class fire extinguishers for all purposes. They are inspected, managed, and replaced by OSU Environmental Health & Safe. Each fire extinguisher is capable of putting out these types of fires:

• A = ordinary combustible fire
• B = flammable liquid and gas fires
• C = electrical fires; usually Class A or Class B fires involving energized electrical wiring and equipment

Training and Use

According to OSHA regulations, you should be trained annually in fire extinguisher use. You should not use a fire extinguisher without training which can be obtained online at OSU Environmental Health and Safety.

First Aid Kits

First Aid Kits and Supplies Safety Instruction (OSU Environmental Health & Safety)

• Oregon OSHA codes require that first aid supplies be available in all work areas for the immediate treatment of minor injuries
• First aid supplies must be stored in clearly marked containers and adequately protected from damage, deterioration, or contamination
• Each kit should have a list of the minimum supplies required a grid to mark last inspection date attached to the inside cover.
• First aid kids are placed in locations where trained medical personnel can respond to an emergency within ten minutes

Responsibilities

Safety Council will be responsible for:

• Determining how many first aid kits are needed for work areas 
• Providing and maintaining the kits, inspecting monthly, and replenishing supplies as necessary. 
• Installing the kits where they are clearly visible and accessible.

Individual departments will be responsible for:

• Informing each of their employees of first aid kit locations

Note: Library patrons may be given band aids, but do not dispense or administer any medications, including common pain relievers. Do not put any ointments or creams on wounds or burns; use ice, cold pack or cold water instead. More information about first aid kits can be found in the Safety wiki.

Medical Emergencies

Basic Procedure

1. Call 9-1-1
2. Keep victim still, comfortable, and safe
3. Provide first aid if trained
4. Send someone to meet ambulance

Beyond the Basics

1. Remain calm and call 9-1-1. Use a cell phone, office phone, black campus phone in the avenue, or red emergency phone in the stairwell. Give the operator your name, location, and phone number, and provide as much information as you can about the victim and the injury or illness.
2. Do not move the victim, unless it is dangerous for the person to stay there. Keep the victim as calm and comfortable as possible.
3. Provide first aid, or start CPR when necessary, if you have been trained in the proper techniques. (How to get first aid and CPR-AED training)
4. Stay with the victim until medical assistance arrives. Send someone to meet the ambulance and guide the emergency responders to the scene.

Do not dispense or administer any medications, including common pain relievers. Do not put any ointments or creams on wounds or burns; use ice, cold pack or cold water.

Office Environment Safety

OSU Environmental Health & Safety offers an Office Environment Powerpoint slideshow for safety training. At the end you will be asked to complete an Online Training Acknowledgement. 

It is recommended that all employees participate in this training.

Power Outages

Safety Maps

• Safety equipment
• Safety maps: Floors 1, 2, 3, 4, 5, 6

SAFETY FIRST!

Contact the Library Safety Committee at LibSafety@oregonstate.edu