2024-06-06 Meeting notes

Cubicle spaces for hybrid workers

Background information from the university

The new layout has 5 cubicles and three hoteling desks.

Cubicle configuration: 3 cubes are currently set up with 1 large monitor and docking capabilities, as well as sit/stand desks. Two of the cubes are not yet finished, and one of those has been set up with lots of table space to facilitate scanning.

Hoteling desk configuration: Each will have a varidesk (sit/stand), privacy enclosure, chair, docking monitor, additional monitor, locking cabinet.

Questions:

• How many days a week do LIT staff intend to work on site in the coming months?

  • Sarah 2

  • Hui 2 - okay to share

  • Christa 2

  • Cara 1 - okay to share

  • Tu (between classes - hoteling desk ok, or shared cube)

  • Kenna - once a month ( hoteling desk ok, or shared cube)

  • Corey, Ryan Wick, Brandon, Marc, Ryan Ordway - 0

  • Michael - periodically

  • Morgan - remote at first, hybrid later

• Should we “assign” cubicles to people?

  • Yes

• If we share cubes, how should we indicate when cubes can be used by others?

  • Margaret will get small whiteboards.

• Would having noise cancelling headsets available help you work in the space?

  • Yes

• What questions do you have?

  • Will there be wired ethernet? Yes.

  • Will we have to share with non-LIT people. No, they should use the hoteling desks.

Lucy Lewis meeting room for Zoom meetings

VLib 4802 Lucy Lewis Conference Room

We will ask for funding to put additional equipment in Lucy Lewis to support hybrid meetings.

We have agreed that LIT and Admin will be the primary users of Lucy Lewis.

TO BOOK LUCY LEWIS

In Outlook, create a calendar event. Where it says to search for a room or location start typing VLib 4802 and then select the room.

You can add this calendar to your group of Outlook Calendars

Add calendar> add from directory> use your first.last@o.e to bring up list of calendars> search for VLib 4802 and add to the Rooms category. You can use this calendar to see if others have booked Lucy Lewis.