Phases 3 and 4 - OSUL Website Rebuild Project

PHASE 3 Implementation (LIT) August 2024 - June 2025

MAC final deliverables received, Kick off meetings for LIT team

Beth Shields, Kenna Warsinske, Corey Gillen, Christa Wright, Christian Flores

August 15, 2024

UIT consultation as needed. COMPLETED

Set up staging server and production servers

Ryan, Kenna, Corey

08/30/2024

COMPLETED

Set up GitHub Project Board

LIT team

8/30/2024

Talk about what needs to be built first, what will need additional research is needed. COMPLETED

Initial Accessibility Review

Kenna, Beth

August 2024

08/30/2004

Meet with OSU digital accessibility staff: COMPLETED

Initial meetings with department representatives

Beth

August 2024

09/04/2024

Admin, R&L, Branches, LEAD, SCARC, RAS, Press
COMPLETED

Follow up meetings will be scheduled as needed.

Complete content strategy analysis

Beth

08/13/2024

09/06/2024

MAC Wireframes: https://bit.ly/4clZEMx

MAC Architecture: https://drive.google.com/drive/u/0/folders/0ALZ5TLQuXApZUk9PVA

COMPLETED

Identify and create reusable page components

Kenna, Corey

August 2024

10/13/2024

COMPLETED

Begin Website Wednesday Sessions

Beth, Kenna, Margaret, Corey

09/11/2024

Meeting materials: https://drive.google.com/drive/u/0/folders/1AbHe8-kWf1Mv-xV8uv5d0L32pfT6tuYF

Move to monthly meetings

Add monthly update at Admin Briefing

Page Builds

Christa, Christian, Margaret, Beth

09/16/2024

Build structure of pages using the reusable components

November - December

Build unique components

Kenna, Corey

09/16/2024

12/20/2024

Unique Components: Hours, Events, Search

Build header

Kenna, Corey

09/16/2024

12/20/2024

Build footer

Kenna, Corey

09/16/2024

11/20/2024

Adjust for mobile

Update current site to Drupal 7.101 and PHP 8.1

Kenna

11/19/2024

12/01/2024

January - March

Build header for LibGuides A-Z Database

Kenna

Build header for Primo

Kenna

Formatting for site - global and for forms

Kenna

Chat pop-out

Kenna

SSO

Corey

Events and news pages finalized

Kenna and Corey

Org chart finalized

Kenna

Images for sites

Robin and Graphics, Margaret, Beth

Website Guidelines 

Beth and Margaret

User and Accessibility Testing

LIT staff and others

This will happen as we build sections of the site

Test Search box

January 2025

User testing for wording and expected functionality

Test pages for accessibility

Drupal 10 has accessibility checkers built in

WebAIM’s WCAG 2 checklist

Also using WebAIM’s WAVE, Deque’s Axe and Microsoft’s Accessibility Insights

Test pages for screen readers

Using VoiceOver on Mac; NVDA on Windows
Recruit screen reader users

Test for mobile

Drupal 10 has built-in device views

Test browsers

Chrome, Firefox, Edge, Safari
Use browser emulator

April - June

Respond to changes surfaced in testing

Developers

Continue to clean up pages where needed

Developers

Set up redirects

Developers

Training for page owners

Beth, Margaret

Training for staff (users)

Beth, Margaret

Launch new sites

OSUL, Valley Guin, Cascades

Launch: around July 1

PHASE 4 Maintenance (LIT and others) Spring 2025

Create Web Team

LIT is proposing that all departments will have a point person on the Web Team (subject to LAMP conversation and approval)

The point person will be trained to work with web pages, to help others in their departments.  They will bring issues and ideas to quarterly meetings. 

Train Web Team

LIT and Web Team

May 2025

Using the documentation (technical and visual standards )

Schedule quarterly meetings

Web Team

To discuss any issues with creating and maintaining pages.  To help plan for any larger change or enhancement. 

Devise processes for maintenance and enhancements

LIT and Web Team

Clearly define who is responsible for maintenance and the document the processes for deciding on major changes to the site (s).